MFMP TRAINING SPECIALIST - 72000048

Requisition No: 827602 

Agency: Management Services

Working Title: MFMP TRAINING SPECIALIST - 72000048

 Pay Plan: Career Service

Position Number: 72000048 

Salary:  $50,000.00 - $58,000.00 

Posting Closing Date: 05/01/2024 

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MFMP Training Specialist

Division of State Purchasing

State of Florida Department of Management Services

This position is located in Tallahassee, FL

Applicants may be required to take a work sample

Position Overview:

The primary function of this position is to serve as a MyFloridaMarketPlace (MFMP) trainer/instructor for stakeholders in the procurement, contract management, and finance & accounting subject, and vendor management subject matter areas. The incumbent will be expected to facilitate instructor-led training courses in accordance with established guidelines for topics related to the MFMP program.

This position is responsible for eProcurement system (MyFloridaMarketPlace or MFMP) agency adoption by improving procure-to-pay processes, including procurement, purchasing, and the invoicing component, strategic sourcing, and reporting in MFMP. Success requires facilitation of cross-functional, enterprise-wide process improvement teams to achieve significant and measurable benefits. This effort directly advances the agency mission – to deliver innovative, resource-saving solutions to continually improve customer service.

Specific responsibilities include, but are not limited to, the following:

• Training: Champion MFMP and State Purchasing initiatives. Design and provide effective training materials and sessions to agency customers and vendors.
• Research and Analysis: Independently conducts technical research and analysis using MFMP modules and other data sources regarding the MFMP system to provide customer service and consultative assistance to agencies and employees.
• Quality Assurance: Analyzes data for accuracy at all times and when generating reports and data files. Recommends solutions to identified problems.
• Change Management: Act as an agent for change, taking a facilitative catalyst role. Train and develop business best practices in process re-engineering tools and techniques. Identify, disseminate, and promote adoption of best practices.

Knowledge, Skills, and Abilities:

• Knowledge of Chapter 287, Chapter 215, Chapter 119, Florida Statutes.
• Knowledge of Technology: MyFloridaMarketPlace, Microsoft Office (Excel, Word, PowerPoint, Publisher), Adobe Products.
• Knowledge of best practices for instructional delivery and learner interaction.
• Ability to interact effectively and influence at all levels of the enterprise without the benefit of complete positional authority.
• Ability to maximize use of technology to gain effectiveness and meet required deadlines.
• Ability to keep the focus on change, communicating regularly, and backing up action plans with deadlines and progress reports, and driving issues to closure.
• Knowledgeable of Florida procurement rules, laws, and strategic sourcing processes.
• Excellent presentation, team building, and leadership skills.
• Experience using presentation software such as Microsoft PowerPoint, Adobe Products and webinar tools.
• Skill in managing internal and external customers and stakeholders.
• Ability to provide feedback to various stakeholders.
• Ability to travel within the state up to 10% of working days.
• Ability to provide exceptional customer service using various media methods.
• Knowledge of professional development media and delivery options (instructor-led, virtual, interactive web-based, self-study, and assessment products).
• Knowledge of instructional methodologies for adult learners.
• Knowledge of public procurement, contract management, and contract negotiation.
• Skill in Microsoft Office products (Word, Excel, PowerPoint, Outlook).
• Skill in written and verbal communication.
• Skill in public speaking and/or presentations.
• Ability to lift boxes/materials that may weigh over 30 pounds.
• Ability to prioritize assigned tasks.
• Possession of a valid Florida driver’s license.
• Ability to travel overnight depending on training needs.
• Ability to interact effectively with others and maintain working relationships.

Other Job-Related Requirements:

• Pursuant to F.S. 215.422 every officer or employee who is responsible for the approval or processing of vendors’ invoices or distribution of warrants to vendors are mandated to process, resolve and comply as section 215.422 requires.
• Adheres to safety awareness policies in the workplace and practices lessons learned on a daily basis to avoid accidents.
• Completes all DMS required trainings.

Minimum Qualifications:

• Two years of procurement or purchasing/project management/change management/consulting or system support experience.
• Agency experience with MyFloridaMarketPlace applications (buyer, approver, or other user role) or a similar system.
• Professional experience in training development and/or delivery.

Preferred Qualifications:

• Documented experience in change management, acting as a change agent, or leading a project centered on business process changes.
• Agency experience with MyFloridaMarketPlace (buyer, approver, or other user)
• Florida Certified Contract Manager (FCCM) certification.
• Green Belt Certification.
• Experience compiling analytical reports and presenting the data to senior management.

Our Organization and Mission

The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business-related functions throughout state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet and federal property assistance programs utilized throughout Florida’s state government. DMS is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government.  DMS facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary Pedro Allende, DMS’ employees embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees.

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.