OFFICE MANAGER - 72000010

Requisition No: 868859 

Agency: Management Services

Working Title: OFFICE MANAGER - 72000010

 Pay Plan: SES

Position Number: 72000010 

Salary:  Up to $75,000 

Posting Closing Date: 02/10/2026 

Total Compensation Estimator Tool

Officer Manager - SES
Division of Finance and Administration
State of Florida Department of Management Services
This position is located in Tallahassee, FL

Position Overview and Responsibilities:
The incumbent in this position is responsible for the planning and coordination of administrative functions associated with the Division of Finance and Administration and serves as the personal assistant to the Director of Finance & Administration. 

•    Performs professional administrative functions in direct support of the Director of Finance & Administration and staff.
•    Organizes and tracks assignments and follow-up activities requested by the Director of Finance & Administration.
•    Reviews administrative policies, procedures, guidelines and related directives to be implemented; evaluates impact on operations; identifies potential problems; recommends appropriate action.
•    Investigates, assesses, analyzes and make recommendations to resolve issues and problems presented by administrators.
•    Ensures the completion of required projects and reports
•    Provides direction, guidance and counsel to administrators and their staff in the management and operation of service programs and responsibilities.
•    Consult with staff members to develop solutions for programmatic operational problems.
•    Serves as the division’s purchasing and invoice liaison.
•    Serves as the division’s human resource liaison.
•    Serves as the division’s property custodian.

Knowledge, Skills, and Abilities:
•    Knowledge of the methods of data collection and analysis; Knowledge of FLAIR expenditures
•    Knowledge of basic management principles and practices
•    Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices
•    Ability to organize data into logical format for presentation in reports, documents and other written materials 
•    Ability to conduct fact-finding research
•    Ability to utilize problem-solving techniques
•    Ability to work independently
•    Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities 
•    Ability to plan, organize and coordinate work assignments
•    Ability to establish and maintain effective working relationships.
•    Ability to communicate effectively
•    Ability to establish and maintain effective working relationships with others. Integrity, Communication, Respect, Excellence, Accountability, Teamwork, Empowerment

Minimum Qualifications:
•    High school diploma or equivalent
•    Two Years or more of equivalent assistant or liaison position experience

Our Organization and Mission:
Under the direction of Governor Ron DeSantis, Secretary Tom Berger and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce.  Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.fl.gov
DMS.Veterans@dms.fl.gov
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.