OPERATIONS & MGMT CONSULTANT I- SES - 48001907

Florida Department of Education

Division of Finance and Operations

The Office of Budget Management

Location: Tallahassee Turlington Building

Operations and Management Consultant I – SES

Position #480001907

Salary Range $40,320.81 - $43,980

Anticipated Vacancy

SALARY WILL BE DETERMINED IN ACCORDANCE WITH THE CURRENT PAY POLICY.

OFFICE CONTACT:

Elizabeth Williams, 850-245-9266

JOB DESCIPTION:

This position is responsible for performing full performance-level work under the limited supervision of the Assistant Deputy Commissioner, Division of Finance and Operations.  Position provides technical assistance to stakeholders, reviews applications and manages assigned grant programs.

MIMIMUM QUALIFICATIONS:

• Experience in customer service in an office setting
• Experience in composing professional correspondence, including proofreading and editing
• Ability to utilize problem-solving techniques.
• Ability to organize data into logical format for presentation in reports, documents, and other written materials.
• Analytical, independent thinker, and problem solver.
• Ability to work in Excel, Word, Powerpoint and Outlook.

PREFERRED QUALIFICATIONS:

Applicants who have direct experience with:

• My Florida Market Place (MFMP)
• Statewide Travel Management System (STMS)
• People First (Statewide Personnel System)
• Understanding the requirements and preparing State of Florida personnel hiring practices

DUTIES AND RESPONSIBILITIES:

• Serves as personnel liaison for all staff reporting to the Assistant Deputy Commissioner including the Bureau of Contracts, Grants, and Procurement Management and other direct reports. 
• Responsible for preparing personnel actions, serving as timekeeper by maintaining attendance and leave records, and preparing position requisitions through the PeopleFirst System.  Timesheets will be completed in the PeopleFirst System by the 5th business day of the following month.  Confidentiality of these matters will be maintained at all times.
• Serves as personal assistant to the Assistant Deputy Commissioner and acts in his/her absence in carrying out administrative duties
• Maintains calendar for supervisor by listing all appointments, meetings and conferences on electronic calendar program and arranges travel and hotel reservations and completes travel itineraries and expense vouchers.
• Independently investigates subject matter, reviews, analyzes, and prepares drafts of memoranda and correspondence on behalf of the Assistant Deputy Commissioner.
• Makes phone calls of a technical nature for the Assistant Deputy Commissioner and screens phone calls, interpreting established policy, providing information and resolving problems.
• Maintains tracking system for paperwork flowing in and out of the Assistant Deputy Commissioner’s Office.
• Assists in the analysis, collection, verification, and preparation of financial and organizational information for management purposes.
• Conducts follow up with key staff about assignments which are due and may revise schedules as necessary.
• Answers questions of a technical nature and makes referrals as appropriate, assists callers or visitors in obtaining information, handles incoming mail including CorrFlow, and responds to other correspondence from notes and general directions.
• Maintains current information on department policies and procedures as they relate to the preparation and processing of various administrative forms, reports and general office management.
• Provides direction to bureau support staff in proper procedures.

• Performs other duties as assigned.

WHO WE’RE LOOKING FOR:

Applicants that will be:

• Ability to read and comprehend information and ideas presented in writing. 
• Ability to communicate clearly and effectively both verbally and in writing.
• Ability to understand and apply applicable statutes, standards, rules, regulations, policies and procedures.
• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. 
• Ability to demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of others. 
• Ability to work independently and perform tasks and responsibilities with limited guidance and direction. 
• Ability to consider relative costs and benefits of potential actions to choose the most appropriate one.
• Ability to work and perform under stressful conditions.
• Ability to deal with the public in a tactful and courteous manner.
• Ability to demonstrate reliable and consistent attendance.
• Ability to collaborate across multiple functions to support team objectives.
• Proficient in using Microsoft Office software, such as Access, Excel, PowerPoint, Word
• Ability to assess budgetary needs and develop various reports.
• Ability to provide excellent customer service.
• ability to maintain work area in an organized and clean manner
• Ability to establish and maintain positive and effective working relationships across all levels of management.
• Ability to formulate and generate reports.

STATE OF FLORIDA EMPLOYEE BENEFITS:

Benefits information can be found on the following website: http://mybenefits.myflorida.com/

• State of Florida Retirement – www.myfrs.com
• 10 Paid Holidays annually
• Selected Exempt Service (SES) position shall be credited 176 hours if annual leave.
• Ability to earn 104 hours of Paid Sick Leave (annually)
• Health Insurance for Individual or Family Coverage – State pays 80% of premium.
• Life Insurance – State pays premium for $25,000 basic term life insurance for full time employee.
• Additional supplemental insurances are available such as dental, vision, etc.
• Tax Deferred Medical and Child Care Reimbursement Accounts available.
• Tax Deferred Savings Program available through payroll deduction.
• In-State Tuition Waivers

LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS EFFECTIVE 7/01/02

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:

• Any position held by a State of Florida Agency
• Any position held by a Florida University
• All periods of employment from high school graduation
• All periods of current or prior unemployment
• Gaps 3 months or more must be accounted for*
• Any Education
• Any Volunteer Experience
• Your resume and application must match.
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills, and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct the required verifications. No applicant for a designated position will be employed, contracted, or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.

For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287