OPERATIONS & MGMT CONSULTANT II - SES - 48001345

Requisition No: 850075 

Agency: Department of Education

Working Title: OPERATIONS & MGMT CONSULTANT II - SES - 48001345

 Pay Plan: SES

Position Number: 48001345 

Salary:  46,199.00 

Posting Closing Date: 04/14/2025 

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Florida Department of Education

Division of Finance and Operations

The Office of Budget Management

Location: Tallahassee Turlington Building

Operations and Management Consultant II – SES

Position #48001345

Salary Range $46,199 - $60,000

SALARY WILL BE DETERMINED IN ACCORDANCE WITH THE CURRENT PAY POLICY.

“The Bureau of Budget Management under the Deputy Commissioner, Finance and Operations provides for the development and use of strategic management information for the preparation of long and short-range plans, budgets for public schools, community colleges, colleges and universities, and related education activities.”

https://www.fldoe.org/finance/budget/

OFFICE CONTACT:

Elizabeth Williams, 850-245-9266

JOB DESCIPTION:

This position is a state budget analyst and is responsible for day-to-day operating budget, annual legislative budget requests, and other budget related assignments. Budget analysts will monitor all financial activities while ensuring compliance with Florida Statutes as well as state and department goals, policies, and procedures. This position reports to the Budget Director of the K-12 Budget Office and is located in the Florida Education Center, Turlington Building, Tallahassee, Florida.

MIMIMUM QUALIFICATIONS:

Applicants with knowledge of state accounting such as:

• Accounting principles, practices, and procedures. Knowledge of state and federal requirements specific to financial payments.
• Ability to review fiscal data for accuracy and completeness. Ability to analyze and interpret accounting data.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to review fiscal data for accuracy and completeness. Ability to post, balance and reconcile fiscal records.
• Ability to utilize problem-solving techniques.
• Ability to organize data into logical format for presentation in reports, documents, and other written materials.
• Analytical, independent thinker, and problem solver.
• Ability to work in Excel.

PREFERRED QUALIFICATIONS:

Applicants who have direct experience with:

• Legislative Appropriation System (LASPBS)
• Budget Amendment Processing System (BAPS)
• Apple (Internal FLAIR interface)
• Florida Accounting and Information Reporting (FLAIR)
• My Florida Market Place (MFMP)
• Budget Amendment Processing System (BAPS)
• People First (Statewide Personnel System)
• Batch Uploads (Internal Accounting Input)
• Word
• PowerPoint

DUTIES AND RESPONSIBILITIES:

Annual Legislative Budget Request (LBR) duties will include:

•     Coordinate development of the State Board of Education proposed legislative budget request including issue analysis, and integration/verification of program data.

•     Coordinate the collection, analysis, and integration of program data into the divisions’ legislative budget and program and budget documents. Assist bureau chiefs and section heads in preparation and submission of budget requests and required planning documents.

•     Participate in the preparation, review, and processing of amendments to the LBR.

Operating Budget duties will include:

•     Ensure proper budget coding on all financial documentation and transactions including object code, grant, fund, appropriation category, fund source and set indicator.

•     Monitor the appropriation, approved budget, allocation, release, and availability of funds for the budget entities served.

•     Participate in the development of the departmental operating budget and entry into FLAIR.

•     Monitor encumbrances to ensure proper liquidation.

•     Prepare expenditure projections as assigned including Salary, Other Personal Services, Expenses, Contracted Services, and other categories as needed.

•     Prepare and maintain cash analysis for trust funds as assigned.

•     Monitor contracts and contract amendments to ensure compliance with appropriations as required.

•     Assist departmental customers with budget planning, proper use of funds, proper coding, and other financial issues as appropriate.

•     Monitor and reconcile department salary rate and dollar projection programs as well as People First and department personnel systems.

•     Monitor position funding to ensure proper fund source.

•     Participate in reviewing and processing department reorganization initiatives.

•     Participate in preparing department budgeting policy and financial analysis.

•     Participate with the planning and coordination of the annual plan of operations for the release of appropriations.

WHO WE’RE LOOKING FOR:

Applicants that will be:

• productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. 
• able to work independently and perform tasks and responsibilities with limited guidance and direction.
• able to work well and interact courteously with others to conduct group assignments and tasks.
• able to maintain confidentiality of personal information and use only as needed to carry out assignments and must maintain confidentiality at all times.
• able to communicate information verbally and in writing with other budget staff, management and departmental customers as needed. This includes communicating in a manner which is understandable to each audience.
• team oriented and willing to assist other team members as needed.
• able to attend headquarters and maintain regular attendance, which is an essential function of this position.

STATE OF FLORIDA EMPLOYEE BENEFITS:

Benefits information can be found on the following website: http://mybenefits.myflorida.com/

• State of Florida Retirement – www.myfrs.com
• 10 Paid Holidays annually
• Selected Exempt Service (SES) position shall be credited 176 hours if annual leave.
• Ability to earn 104 hours of Paid Sick Leave (annually)
• Health Insurance for Individual or Family Coverage – State pays 80% of premium.
• Life Insurance – State pays premium for $25,000 basic term life insurance for full time employee.
• Additional supplemental insurances are available such as dental, vision, etc.
• Tax Deferred Medical and Child Care Reimbursement Accounts available.
• Tax Deferred Savings Program available through payroll deduction.
• In-State Tuition Waivers

LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS EFFECTIVE 7/01/02

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:
  • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match.
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills, and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct the required verifications. No applicant for a designated position will be employed, contracted, or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.

For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.