OPERATIONS & MGMT CONSULTANT II SES - 48003634

Requisition No: 857550 

Agency: Department of Education

Working Title: OPERATIONS & MGMT CONSULTANT II SES - 48003634

 Pay Plan: SES

Position Number: 48003634 

Salary:  $45,060.11 - $52,000.00 

Posting Closing Date: 08/08/2025 

Total Compensation Estimator Tool

Florida Department of Education

Division of Vocational Rehabilitation

Financial Payments Section

Bureau of the Comptroller

Tallahassee Turlington Building

Operations & Management Consultant II (Selected Exempt Status)

Salary Range:  $45,060.11 - $52,000.00

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:

• • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Employees of the Department of Education are paid on a monthly pay cycle. 

OFFICE CONTACT:

Tara Kent Jackson, OMC Manager

850-245-9118

JOB DESCRIPTION:

This position solely handles all accounts receivable transactions for the division and supervises the day-to-day operations and employees at the mail distribution desk and contractual payment staff in the Division of Vocational Rehabilitation’s (DVR) Financial Payments Section that is administratively assigned to the Bureau of the Comptroller. This position is primarily responsible for processing payments, assembling documents and/ or data for various types of job-related analysis, and the preparation of documents to be input into the accounting system. This position works under minimum supervision and the volume is very high. Additionally, this position audits and processes invoices for payment utilizing various coding techniques to distribute and account for cost. This position requires a good working knowledge of accounting and audit requirements. The person must be able to analyze data received to determine if the appropriate audit trail is provided. This position reads and interprets purchase orders and other requests to retrieve accounting data needed to process payments. Duties include maintaining controls to ensure that all payments are made accurately and timely. All duties of this position must be performed in compliance with the mandatory requirements of Section 215.422, Florida Statues and Chapter 3A-20 of the Florida Administrative Code.

DUTIES & RESPONSIBILITIES:

Audits

• Audit invoices and prepare payment packages.
• Verify the accuracy of mathematical extensions.
• Ensure charges on invoices agree with the terms specified on the purchase order, when applicable.
• Verify vendor name, address and amounts to be paid.
• Stamp original invoices with comptroller stamp and complete appropriate information.
• Reviews invoices to ensure that statutory requirements and comptroller rules and regulations are adhered.
• Posts payment information on the purchase order payment schedule.
• Sort documents for remittance, comptroller and file room (voucher copy).
• Assist other employees and auditors as requested.

Contract Payments

• Audit and analyze contracts for payments and expenditures to determine allowability of costs.
• Ensure charges are in accordance with terms specified on contracts.
• Review contracts to ensure statutory requirements and comptroller rules are followed.

Incoming mail and switchboard

    All incoming mail must be date-stamped and distributed daily for processing. All incoming calls must be researched and followed up daily.        

Files

• Sets up and maintains files for contracts, postage, payments, amendments.
• Files copies of vouchers, supporting documentation and other pertinent documents.
• Research and responds to inquiries from vendors and agency personnel and makes necessary adjustments.
• Drafts correspondence to obtain any information or documentation needed to process payments.
• Assists supervisor in preparing reports and analysis as needed.

Reviews DOE 200 (Project Award Notification) from school districts and community colleges for accuracy, which includes but not limited to:

• Agency name and number
• Project period
• State appropriation amount and line number
• Correct payment codes
• Contract Compliance in accordance with state laws and regulations

Audit & Payments Adults with Disabilities Contracts

• Encumbers each contract.
• Prepare invoices in accordance with contract amounts.
• Process payments through FLAIR.
• Prepare payment packages for DFS, file.
• Drafts correspondence to obtain any information or documentation needed to process payments and/or refunds.
• Review grant expenditure reports submitted by agencies for accuracy and compliance with approved budget and reporting requirements.
• Provide necessary assistance to the Auditor General and other state auditors in their review of Departmental accounting records.

Process Refunds

• Receives daily deposits for the Division.  Verifies the total of each deposit and prepares a deposit slip for the bank.  Distribute copies of deposits when necessary.  Updates “check log” access database with completed deposit numbers.
• Deposit receipts related to current year’s cash refunds. Input into FLAIR and processes the vouchers and necessary back-up for the State Comptroller.
• Records the refund of cash for 12-month void warrant cancellations and all incoming Journal Transfers from other state agencies.
• Process, tracks, and deposits all settlement and restitution agreements.
• Processes the daily report of verified treasurer’s receipts and attaches coordinating treasurer receipt with the deposit.  Ensures that all deposits are verified timely by the state treasury.
• Verifies bank records deposits correctly and state treasury receipt agrees with the deposit.

Warrant Cancellation

• Receives state warrants for cancellation
• Prepares warrant cancellation form
• Verifies client services warrant cancellations have been marked in RIMS
• Mark warrant in Flair and enter the appropriate Flair transaction when warrant has been cancelled by DFS

The FACTS (The Florida Accountability Contract Tracking System)

• Ensure all contracts/amendments/extensions have been entered into the FACTS
• Verifies original contract, vendor name, amount, contract number, and execution date is correct in FACTS
• Ensure deliverables agree with invoices

Review daily RDS Reports

• Distribute reports to the appropriate staff
• Make any necessary correcting entries in flair

Attendance is an essential function of this position.

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of accounting principles, practices and procedures.
• Knowledge of state and federal requirements specific to financial payments for DVR.
• Knowledge of the methods of data collection.
• Ability to prepare financial statements and reports.
• Ability to design and implement accounting systems.
• Ability to prepare and maintain a variety of accounting records.
• Ability to analyze and interpret accounting data.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to utilize problem-solving techniques.
• Knowledge of contracting and other financial requirements specific to state and federal law, especially those specific to DVR.
• Ability to work independently.

FLORIDA DEPARTMENT OF EDUATION MISSION STATEMENT

The mission of the Division of Vocational Rehabilitation is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

www.fldoe.org/finance/comptroller

www.rehabworks.org

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: SMS/SES

• Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.

• Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.