OPERATIONS & MGMT CONSULTANT II - SES - 48004087

Florida Department of Education

Office of the Inspector General

Location: Tallahassee Turlington Building

Operations & Management Consultant II - SES

Salary Range: $44,060.11 - $58,000.00

The Mission of the Office of Inspector General

The mission of the Office of Inspector General (OIG) is to assist the Commissioner of Education in achieving the department's mission of increasing student proficiency and maintaining an accountability system that measures student progress. The OIG accomplishes this by providing independent audits and reviews of programs and activities, conducting investigations of alleged violations, and offering consulting services to assist management in their efforts to maximize effectiveness and efficiency.

Office of Inspector General

Office Contact

Kaprie Lee, Administrative Assistant III, 850-245-9738

Job Description

This is a professional position in the Office of Inspector General responsible for conducting audits, management reviews, and consulting services for the Department of Education, Division of Vocational Rehabilitation (DVR). This individual will review, analyze, and evaluate the adequacy of DVR programs, systems and controls to improve the efficiency and effectiveness of operations. This includes the development of audit programs, work papers, and reports in compliance with the International Standards for the Professional Practice of Internal Auditing, or where applicable, generally accepted government auditing standards. Some travel may be required.

Duties and Responsibilities

This is a Division of Vocational Rehabilitation (DVR) Auditor position with the Office of Inspector General.

• This position conducts professional audits, management reviews, special projects, and consulting services as requested by the Inspector General or Director of Auditing, in accordance with OIG policies and procedures and the International Standards for the Professional Practice of Internal Auditing, or, where appropriate, Government Auditing Standards.
• This position develops logical work plans for achieving engagement objectives, which include detailed scope, objectives, and methodology.  Also, collects and analyzes sufficient, reliable, and relevant information necessary for execution of the work plan, demonstrating proficiency in the use of computer software and other analytical tools, as well as knowledge and competencies needed to achieve engagement objectives.
• This position prepares and maintains work papers that support work performed and complies with professional audit standards and internal procedures. The work papers should contain sufficient evidence necessary to support conclusions and provide reasonable assurance that engagement objectives were met, and must be logical and organized, accurate, legible, appropriately referenced, and completed timely.
• This position prepares and presents oral and written reports reflecting results of engagements. The reports must contain clear and concise findings, conclusions, and recommendations, and be accurate, timely, objective, and adequately supported.
• This position monitors the implementation of management’s response to reports issued as a result of completed engagements. A written status must be completed within six months of issuance of the report, and every six months thereafter until identified deficiencies have been appropriately addressed.
• This position assists in the development and implementation of OIG policies and procedures, quality assurance and improvement program, annual risk assessment, audit plan, and annual report.
• This position reviews department performance measures and standards pursuant to Sections 20.055 and 11.513, Florida Statutes, and the annual audit plan.
• This position, when assigned as auditor in charge, will supervise other staff on the assignment, review all working papers, and be responsible for all phases of the engagement including management briefings and report preparation.
• The incumbent must seek enhancement of knowledge, skills, and competencies in order to maintain the proficiency required to effectively carry out professional responsibilities, meeting at a minimum, continuing professional development requirements of the IIA.

Perform other assigned duties.

Knowledge, Skills, and Abilities

• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, and document work flow;
• Ability to organize data into logical format for presentation in report, documents, and other written materials;
• Knowledge of professional audit standards;
• Knowledge of basic management principles and practices;
• Ability to work independently and adapt to changing work conditions and workloads;
• Ability to communicate effectively verbally and in writing;
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational analysis activities;
• Ability to exercise independent judgment;
• Ability to plan, organize and coordinate work assignments; and
• Ability to establish and maintain effective working relationships with others.  

Who We’re Looking For

Someone who is productive under tight timeframes, can balance multiple competing priorities, maintains goal-directed behavior, and can perform under stressful conditions. Attendance is an essential function of this position. The employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.

Qualification Section:

Minimum Qualifications

• Ability to travel
• Two to four years’ experience in auditing, systems analysis, management analysis, or program evaluation.
• Ability to communicate effectively including verbal and written communication
• Preference given to candidates who possess a CIA, CISA, CPA, or similar certifications.

Preferred Qualifications

Preferences will be given to applicants who have excellent writing skills, presentation experience and an auditing background.

Educational Substitutions

• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements.

• The bill limits agencies from including postsecondary education in baseline job requirements except when the education is alternative to a specified number of years of direct experience, not to exceed:

• • Two years of direct experience for an associate degree.
  • Four years of direct experience for a bachelor’s degree
  • Six years of direct experience for a master’s degree.

• Related work experience may not substitute for any licensure, certification, or registration required by an agency and indicated in their advertised job description.

Application Information and Requirements

Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first:
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION:

• • Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
  • Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

SPECIAL REQUIREMENTS: 

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Social Security website.