OPERATIONS & MGMT CONSULTANT MGR - SES - (BUDGET ANALYST) 48001345 1 1

Florida Department of Education Division of Finance and Operations Office of Management/Budget K-12

Location: Tallahassee Turlington Building

Position Title: Operations & Management Consultant Manager - SES Salary Range: $50,584.00 - $80,000.00

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Work History (in easy to review chronological order) Consists of:
  • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match

• *Gaps 3 months or more must be addressed - you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.

• It is unacceptable to use the statement "See Resume" in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.
• If claiming Veteran's Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

Elizabeth Williams, 850-245-9266

JOB DESCRIPTION:

This position reports to the Budget Director of the K-12 Budget Office. The working title for this position is a budget analyst, and it is responsible for the day-to-day operating budget, annual legislative budget requests and other budget related assignments. The incumbent will monitor all financial activities while ensuring compliance with Florida Statutes as well as state and department goals, policies and procedures.

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.) The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

Legislative Budget Request (LBR):

Assist in the preparation of the Department's annual LBR. Duties include:

• Coordinate development of the State Board of Education proposed legislative budget request including issue analysis, and integration/verification of program data.
• Coordinate the collection, analysis, and integration of program data into the divisions' LBR. Assist bureau chiefs and section heads in preparation and submission of budget request and required planning documents.
• Participate in the preparation, review, and processing of amendments to the LBR.

Operating Budget:

Serve as a budget analyst by monitoring all financial activities while ensuring compliance with Florida Statutes as well as state and department goals, policies, and procedures. Duties include:

• Ensure proper budget coding on all financial documentation and transactions including object code, grant, fund, appropriation category, fund source and set indicator.
• Monitor the appropriation, approved budget, allocation, release, and availability of funds for the budget entities and divisions assigned.
• Participate in the development of the departmental operating budget and entry into FLAIR.
• Monitor encumbrances to ensure proper liquidation.
• Coordinate and prepare annual Appropriation Coding Worksheet to be used by financial personnel in the department.
• Coordinate and prepare allocation recommendations for approval for all fund sources.
• Prepare expenditure projections as assigned including Salary, Other Personal Services, Expenses, Contract Services, and other categories as needed.
• Prepare and maintain daily salary rate worksheets for assigned divisions.
• Assist departmental customers with budget planning, proper use of funds, proper coding, and other financial issues as appropriate.
• Monitor and reconcile department salary rate and dollar projection programs as well as People First and department personnel systems.
• Monitor position funding to ensure proper fund source.
• Coordinate and assemble additional allocation requests from internal staff to be submitted for approval to the Commissioner.

• Participate in reviewing and processing department reorganization initiatives.
• Complete the quarterly Appropriation Tracking System for assigned budget entities and line items.
• Assist in the preparation and review of legislative bill analysis as assigned, including determining the effect of proposed legislation on the department, and aiding appropriate bureaus and offices for fiscal impact data.
• Act as project leader on tasks as assigned.
• Other duties as assigned

WHO WE'RE LOOKING FOR:

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function of this position.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge in writing, reading comprehension, Identification of Key Causes, Speaking, Problem Identification, Information Gathering, Active Listening, Information 
• Organization, Critical Thinking, Implementation Planning, English Language, Instructing, Systems Evaluation, Economics and Accounting, Mathematics, Law, Government and Jurisprudence, Coordination.

• Ability to work and interact courteously with others in order to carry out group assignments and tasks
• Ability to always maintain confidentiality
• Ability to communicate information verbally and in writing with other budget staff, management and departmental customers
• Skilled in having access to information and reports in the People First System (business purposes only), while maintaining confidential information.

MINIMUM QUALIFICATIONS:

• Four (4) years of experience in accounting
• Experience using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience being an independent thinker and problem solver

PREFERRED QUALIFICATIONS:

Preferences will be given to applicants with the following skills:

• Applicants who have experience in LASPBS (Legislative Appropriation System/Planning and Budget System)
• Applicants who have experience in FLAIR (Florida Accounting and Information Reporting) I APPLE (Internal FLAIR Interface)
• Applicants who have experience working in MFMP (MyFloridaMarketPlace / People First)

• Applicants who have experience working in BAPS (Budget Amendment Processing System)/ Batch Uploads (Internal Accounting Input)

EDUCATIONAL SUBSITITUIONS:

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements.

• A bachelor's degree from an accredited college or university can substitute for 4 (four) years of comparable experience.

THE MISSION STATEMENT OF THE HIRING OFFICE

The Bureau of Budget Management under the Deputy Commissioner, Finance and Operations provides for the development and use of strategic management information for the preparation of long and short-range plans, budgets for public schools, community colleges, colleges and universities, and related education activities.

Budget Management

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION:

• Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.

• • Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.