OPERATIONS AND MGT CONSULTANT II-SES - 48000654

Requisition No: 827576 

Agency: Department of Education

Working Title: OPERATIONS AND MGT CONSULTANT II-SES - 48000654

 Pay Plan: SES

Position Number: 48000654 

Salary:  $42,776.76 - $51,332.11 

Posting Closing Date: 05/15/2024 

Total Compensation Estimator Tool

Florida Department of Education

Division of Finance and Operations

Office of School Business

Location: Tallahassee Turlington Building

Operations & Management Consultant II – SES

Salary: $42,776.76 - $51,332.11

This advertisement may be used to fill multiple vacancies up to six months.

Florida Department of Education Mission Statement

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers – encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

1. Higher Student Achievement
2. Seamless Articulation and Maximum Access
3. Skilled Workforce and Economic Development
4. Quality Services

Florida Department of Education

JOB DESCRIPTION

The employee in this position serves as the personnel liaison for the Office of School Business Services and the Office of Educational Facilities.  As such, he/she is responsible for preparing personnel actions, serving as timekeeper by maintaining attendance and leave records, and preparing position requisitions through the People First System. Confidentiality of these matters will always be maintained.

*This position is not approved for telework and must report to the location listed above.

DUTIES AND RESPONSIBILITIES

• Acts as office manager for the Office of the Assistant Deputy Commissioner for Finance and Operations.
• Makes bureau’s publications ADA-compliant with assistive technology.
• Works closely with the Deputy Commissioner for Finance and Operations staff to provide support as needed; provides office back-up for the Division Office as needed.
• Manages the Assistant Deputy Commissioner’s calendar and schedules meetings and office functions as appropriate.
• Manages Assistant Deputy Commissioner’s tasks and schedules to ensure that all items and projects are completed in a timely manner as prescribed by office practices and Statute, including department, legislative, and executive functions.
• Review all correspondence, publications, and documents for Assistant Deputy Commissioner’s signature/approval for grammatical accuracy, formatting consistency with division and department practices. Ensure that all approved edits are included prior to documentation being presented for final approval.
• The employee in this position serves as the personal liaison for the Bureau of School Business Services and the Office of Educational Facilities.
• Responsible for preparing personnel actions and position requisition through the People’s First System.
• Confidentiality of these matters will be maintained at all times.
• Maintain office supplies and order and make MFMP payments as appropriate.
• CorrFlow Liaison responsible for correspondence to Bureau’s under the Assistant Deputy Commissioner of Finance and Operations ensuring timely completion.
• Provide support to the Bureau Chief of School Support Services and Office of Office of Educational Facilities as needed.
• Perform related tasks as assigned.
• Attendance at work is an essential job function.

Who We’re Looking For

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unity. Attendance is an essential function.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of basic management principles and practices
• Knowledge of the methods of data collection and analysis
• Skills of Microsoft Office software, including Outlook, Word, PowerPoint, and Excel, as well as Adobe Pro.
• Ability to determine work priorities and ensure proper completion of work assignments.
• Ability to communicate effectively
• Ability to establish and maintain effective working relationships with others
• Ability to formulate policies and procedures
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities
• Ability to organize data into logical format for presentation in reports, documents, and other materials
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work and other activities relating to the improvement of operational and management practices
• Ability to conduct fact-finding research
• Ability to work independently
• Ability to solve problems and make decisions

Preferred Qualifications

Preferences will be given to applicants who have excellent writing skills, presentation experience and an educational legal background.

Application Information & Requirements

• Work History (entered with the most recent/current listed first):
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION:

• • Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
  • Sick Leave -. Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile record checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal record checks through local law enforcement.  

Special Requirements

 Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Selective Service website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.