OPERATIONS CONSULTANT - 42005298

Requisition No: 873055 

Agency: Agriculture and Consumer Services

Working Title: OPERATIONS CONSULTANT - 42005298

 Pay Plan: Career Service

Position Number: 42005298 

Salary:  $50,000.08 - $55,000.14 

Posting Closing Date: 04/05/2026 

Total Compensation Estimator Tool

OPERATIONS CONSULTANT

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

OFFICE OF AGRICULTURAL LAW ENFORCEMENT

***OPEN COMPETITIVE OPPORTUNITY***

The headquarters for this position is located in Tallahassee, Florida.

Operations Consultant Duties:

RECORDS MANAGEMENT: The incumbent works to coordinate receipt of and maintenance of all agency records (excluding electronic case files). Responsible for scanning, indexing, and verifying documents in the Enterprise Imaging System.  Develops and implements both digital and physical records organization systems and procedures. Maintains inventories of records series and creates new records series when required. Responsible for conducting an annual inventory of all records and producing an annual inventory report of those records in compliance with department and agency policy and procedures. Directs and coordinates document maintenance and disposal.  Responsible for ensuring records are retained and destroyed in compliance with Florida Department of State General Records Schedules and standards.  Coordinates with FDACS Administrative Records Management Liaison Officer (RMLO) to gain approval for and document disposal of records. Generates reports relating to document creation, maintenance, and disposal for historical and auditing purposes. Controls access to physical records storage.

PUBLIC RECORDS LIAISON: Serves as the division’s liaison for Public Record Requests and constantly monitors GovQA. Creates requests or assigns activities within GovQA as deemed necessary. Acknowledges requests promptly and tracks status of all Public Records Requests. Coordinates assignments of Public Records Requests with appropriate staff and determines when consultation with legal counsel is necessary.   Applies general knowledge of Chapter 119, Florida Statutes, while reviewing responsive documents and applying legal exemptions to redact sensitive data. Prepares invoices for Public Records Requests as well as cost estimates for Public Records Requests. Ensures that the Public Records Requests are completed in a timely manner and in accordance with department policy and state law. Adheres to strict deadlines and manages high priority requests. Provides newly promoted supervisors with an overview of the public records process and guidance on how to handle requests received by field staff. Attends department provided annual Public Records Liaison training.

FORMS AND PUBLICATIONS COORDINATOR: Responsible for creating, implementing, revising, and posting forms and publications in compliance with agency and department guidelines and using extensive knowledge of design software like Adobe Acrobat. Submits all forms and publications for approval to supervisory staff and RMLO. Ensures agency forms are posted to appropriate agency and department websites or made available to end users.

ENTERPRISE IMAGING SYSTEM (EIS) ADMINISTRATOR: Responsible for adding new users, assigning proper application access rights, and disabling accounts for separating employees.   Creates document purge reports based on state retention and disposal timelines. Conducts routine audits of user accounts and notifies supervisor of audit findings.

 ADMINISTRATIVE: Acts as backup for office receptionist responsible for greeting and directing visitors.  Receives, answers, and routes telephone and fax communications to the proper party in a timely manner. Provides support to OALE Headquarters staff.  Performs other duties as required or directed.

 Performs other duties as required or directed.

Knowledge, Skills and Abilities:

• Knowledge of department and agency policies pertaining to records.
• Knowledge of State of Florida General Records Schedule.
• Knowledge of Florida Statute 119.

 Minimum Qualifications:

• A high school diploma or its equivalent and six (6) years of professional or nonprofessional experience in systems analysis, management analysis, program planning, program research, program evaluation, engineering, or administrative work; or
  
• A bachelor’s degree (4 years) from an accredited college or university and two (2) years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, engineering, or administrative work; or

• A master’s degree (6 years) from an accredited college or university can substitute for one (1) year of the required experience.

• Requires possession of a valid driver license.

Preference may be given to individuals who possess:

• Experience as a public record liaison

Selection Process - The OALE selection process takes approximately three to four months to complete.  Steps to complete the selection process include, but are not limited to:

• A completed State of Florida Employment Application.
• A completed Office of Agricultural Law Enforcement Civilian Supplemental Application.
• Oral Review Board.
• Background Investigation.
• Fingerprinting.
• Drug Screening.

Salary - $50,000.08 - $55,000.14

Contact – Holly Chaires at (850) 228-8449 or  Holly.Chaires@FDACS.gov  with any questions or concerns.

Notes - If possible, please submit your application from a desktop or laptop computer.   Devices such as cellular phones and tablets have been known to cause errors when submitting an application.  Please be sure to review each answer as they cannot be changed once your application is submitted.

To maintain fairness and integrity, applicants are required to provide honest and authentic responses during all stages of the evaluation and selection process. Applicants must rely on their own personal knowledge, thoughts, and impressions. A candidate’s use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews will be taken into consideration when determining qualification for the position.

Information regarding the Office of Agricultural Law Enforcement (OALE) may be found on the following website: https://www.fdacs.gov/Divisions-Offices/Agricultural-Law-Enforcement

Successful applicant must pass a background screening, fingerprint processing, and drug screening, as conditions of employment.

Persons selected are generally hired at the minimum starting salary identified in the advertisement and salary increases are granted based upon appropriations as determined by the Florida Legislature.

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck.  The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com.

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

SPECIAL NOTES:

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.