OPERATIONS REVIEW SPECIALIST - 60024433

Requisition No: 841860 

Agency: Children and Families

Working Title: OPERATIONS REVIEW SPECIALIST - 60024433

 Pay Plan: Career Service

Position Number: 60024433 

Salary:  $55,000 - $65,000 

Posting Closing Date: 12/06/2024 

Total Compensation Estimator Tool

Operations Review Specialist

This is an Internal Opportunity

This position is in Tallahassee, FL in the office of Information Technology Services

The Office of Information Technology Services is looking for a detail-oriented Audit & Compliance Specialist to join our team. This role will be responsible for ensuring adherence to regulatory requirements, conducting audits, and identifying areas for improvement. The ideal candidate will possess strong analytical skills, a keen eye for detail, and a solid understanding of compliance frameworks. This position is located at the DCF Headquarters in Tallahassee in the Office of Information Technology Services.

EXAMPLES OF WORK:

Play a crucial role in ensuring the organization's adherence to regulations and industry standards. Regularly review federal, state, and industry regulations to identify potential compliance gaps. Develop and maintain comprehensive compliance policies and procedures. Identify potential threats, such as data privacy breaches, cybersecurity risks or fraud. Evaluate the effectiveness of internal controls, ensuring they are robust and effective in mitigating risks.

Conduct internal audits to evaluate the effectiveness of controls and identify areas for improvement across various departments and functions. Collaborate with external auditors to support their review of requirements and internal controls.

Prepare regular compliance reports for management and the agency, keeping them informed about the organization's compliance status. Document audit findings, recommendations, and corrective action plans in detailed audit reports. File required reports with relevant agencies. Communicate compliance issues and findings to various stakeholders, including management, employees, and external parties, fostering transparency and accountability.

Promote a culture of compliance within an organization. Develop and deliver comprehensive compliance training programs to educate employees on relevant regulations and policies. Implement awareness campaigns and communication strategies to foster a strong compliance mindset among all employees. Provide guidance and advice to employees on compliance matters, empower them to make informed decisions and adhere to ethical standards.

Monitor vendor compliance with contracts and regulations to mitigate risks and ensure quality. Ensure compliance with data privacy regulations. Oversee information security practices and incident response procedures to protect the organization's systems and data.

KNOWLEDGE, SKILLS, AND ABILITIES, including utilization of equipment, required for the position:

Knowledge:

• Regulatory Framework: A deep understanding of relevant laws, regulations, and industry standards.  
• Risk Management: Familiarity with risk assessment methodologies and techniques.  
• Data Privacy and Security: Understanding data privacy regulations and information security best practices.

Skills:

• Analytical Skills: Ability to analyze complex data and identify trends and anomalies.  
• Problem-Solving: Strong problem-solving and critical thinking skills to address compliance issues.  
• Communication Skills: Effective communication skills to interact with various stakeholders, including management, employees, and external auditors.  
• Organizational Skills: Ability to manage multiple tasks, prioritize, and meet deadlines.  
• Attention to Detail: Meticulous attention to detail to ensure accuracy and completeness.  
• Technical Skills: Proficiency in relevant software tools, such as data analytics software, audit software, and project management tools.

Abilities:

• Adaptability: Ability to adapt to changing regulations and industry trends.  
• Independence: Ability to work independently and take initiative.
• Integrity: Commitment to ethical principles and professional standards.  
• Teamwork: Ability to collaborate effectively with cross-functional teams.  
• Continuous Learning: A willingness to stay updated on the latest compliance developments and industry’s best practices.

REQUIREMENTS:

Responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must be verifiable on the Candidate Profile and resume (if one is attached). Putting “see resume” does not substitute for completing all sections of the Candidate Profile. Candidates with incomplete candidate profiles may not receive employment consideration.

PREFERENCES:

Preference will be given to candidates who have technical understanding of network security, systems security, security tools and incident response.

Preference will be given to candidates who have strong analytical skills, sound problem solving skills, communication skills, attention to detail and organizational skills.

SPECIAL NOTES

Only US citizens and lawfully authorized alien workers will be hired.

Selective Service: All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov.

Florida Retirement System (FRS): If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you may be required to repay all benefits received depending upon the date of your retirement.

Veteran’s Preference: Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S.  No applicant may begin employment until the background investigation results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background investigations shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.  Employees also are subject to background re-screening at least every five (5) years. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.