Requisition No: 841830 

Agency: Department of Health

Working Title: OPERATIONS REVIEW SPECIALIST - 64080665

 Pay Plan: Career Service

Position Number: 64080665 

Salary:  $60,000.00-$70,000.00 

Posting Closing Date: 12/07/2024 

Total Compensation Estimator Tool

OPEN COMPETITIVE

Your Specific Responsibilities:

This is a highly responsible professional position providing guidance and oversight of the bureau's operating budget and fiscal functions. The incumbent performs independent and complex work relating to the administration of the bureau's grants and general revenue monies, ensuring the bureau's programs stay within their budget authority and understand the fiscal guidelines, policies and procedures for monitoring grants and expenditures. This position works under the supervision of the Chief of the Bureau of Family Health Services in the Division of Community Health Promotion. Duties include, but are not limited to the following:

Directs and monitors the bureau's and five unit's operating budget. Prepares monthly Spending Plan and consults with bureau staff regarding expenditures of grant funds through Spending Plan analyses, identifying projected deficits and implementing corrective actions. Prepares and monitors bureau grant cash analyses and reviews/reconciles quarterly grant/cash analyses from Revenue Management as required ensuring necessary cash to support budget allocations. Provides recommendations for operating budget allocations and coordinates all bureau fiscal and budget functions with the division's Financial Manager.

Reviews bureau Personnel Classification actions, ensuring actions stay within grant funding, budget authority for positions and accuracy of funding codes.

Works with bureau staff to develop annual legislative budget requests. Prepares grant analyses for grants within the bureau, provides technical assistance to bureau staff regarding tracking grant expenditures and assists in getting operating budget allocations necessary to expend the grant funds by preparing internal budget actions (IBAs). Works with bureau staff to resolve issues regarding grant expenditures and Schedule C allocations to the county health departments, ensuring compliance with appropriation allocations and grant awards.

Provides technical assistance to bureau program staff regarding budget and grant cash. Monitors, reviews, and analyzes grant application/awards, contracts, and contract amendment actions to ensure funding, budget availability, OPB forms are completed and proper coding. Identifies potential budgetary problems and is liaison with division's Financial Manager in resolving identified problems.

Provides guidance, assistance, and training to bureau staff in the use of department on-line financial systems to allow program staff to better manage their budgets and expenditures and to understand the department’s finance and budgetary processes.

Conducts on an on-going basis, the fiscal activities related to the Bureau of Family Health Services (surplus/deficit reports and meetings with program staff; Spending Plans; FFRs; SAMAS; FIS; RDS Reports for CHDs; Grant Reconciliations; PCard; Schedule C balances and adjustments; Purchase and travel reviews and approvals; JTs; MFMP account set ups, reviews and approvals; Encumbrance reports; Contract 1122 reviews; Phone bill reconciliation; Grant budget reviews; etc.

Completes all assigned projects in an efficient, thorough, and thoughtful manner, ensuring accuracy of information and the meeting of designated time frames. Prepares reports and analysis and recommendations as needed.

Establishes functional working relationships with associated bureau, division and departmental areas and performs other duties as required.

Required Knowledge, Skills, and Abilities:

Knowledge of the methods of budget analysis and management, as well as contract management; ability to evaluate and analyze budget data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management program practices; ability to organize financial information into logistical formats for presentation in reports, documents, and other written material; ability to conduct fact-finding research; ability to utilize problem-solving techniques; ability to work independently; ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities; ability to plan, organize and coordinate work assignments; ability to communicate effectively; ability to establish and maintain effective working relationships with others; knowledge of contract manager skills and responsibilities.

Qualifications:

Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural. The incumbent may have access to records containing social security numbers in the performance of job duties.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Tallahassee, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.