OPERATIONS REVIEW SPECIALIST - 72003717

Requisition No: 875375 

Agency: Management Services

Working Title: OPERATIONS REVIEW SPECIALIST - 72003717

 Pay Plan: Career Service

Position Number: 72003717 

Salary:  $55,191.24 

Posting Closing Date: 05/18/2026 

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Operations Review Specialist
Division of Real Estate Development and Management
State of Florida Department of Management Services
This position is located in Tallahassee, FL.

Position Overview and Responsibilities:

This position requires professional work identifying and analyzing complex problems and providing operational and consulting services to state agencies regarding the leasing of public and private real property. This position serves as the key contact for all leasing matters and ensures compliance with Florida statute and administrative code.

Ensure agency leases (private, other governmental, public and land) are in accordance with applicable rules, statutes, and policies.
Conduct a high-level review and make recommendations to management on lease action requests. Ensure all leases are reviewed for relocation to state space and actively and aggressively review the status of vacant space in state pool buildings to ensure agencies relocate to those spaces.
Generate lease and supporting documents for public lease actions.
Perform data entry of lease actions into the DMS facility management software.
Perform data entry of payment schedules into the DMS facility management software.
Assist with space planning and understanding customer space needs.
Utilize dashboards and generate reports within the DMS facility management software to ensure that lease data is up to date and recorded accurately.
Monitor and track rent/square footage changes and manage data spreadsheets related to assigned lease actions.
Provide high quality customer service to agencies, assist with bid development and approval, attend bid openings, and perform monthly monitoring appointments with assigned agencies. Proactively track the status of unexpired leases.
Develop and champion leasing program process improvements.
Document and retain policies and procedures in the form of manuals, playbooks, videos, slide presentations, or other formats as appropriate.
Assist agency customers in document creation, distribution, and lease negotiations, where necessary.
Perform market analyses when necessary to offer recommendations to agency customers related to lease rates and comparable market rates.
Travel to DMS-managed facilities and conduct lease negotiations as required.
Performs other related duties as required. 

Knowledge, Skills, and Abilities:

Highly skilled at customer service.
Basic knowledge of commercial lease finance, concepts, and terminology.
Knowledge of building and facilities management.
Intermediate, or above, skill in the use of productivity software and web applications.
Excellent analytical skills.
Strong problem solver with knowledge of Florida statutes and Florida Administrative Code.
Ability to conduct fact-finding research, utilize problem-solving techniques, work independently, plan, organize and coordinate work assignments and communicate effectively.
Ability to model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Respect and Teamwork.
Valid and applicable driver’s license is required.
Procurement and contract review experience preferred.

Minimum Qualifications:

Bachelor’s degree from an accredited college or university and one year related, professional experience. Experience in a real estate related field, construction or general services can substitute, on a year-for-year basis for the required college education.
This position requires prolonged periods of time walking, standing, sedentary work and repetitive motion and ability to drive and/or fly for long distances.

Adheres to safety awareness policies in the workplace, views safety videos when presented and attends required safety meetings.  Practices lessons learned on a daily basis to avoid accidents.

The Benefits of Working for the State of Florida:

State of Florida employees enjoy top tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.  State employees also enjoy the option of selecting between two retirement options, including the FRS Pension Plan and the FRS Investment Plan.    As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems. For a more complete list of benefits, please click https://www.mybenefits.myflorida.com/.

Our Organization and Mission:

Under the direction of Governor Ron DeSantis, Secretary Pedro Allende and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce.  Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodations. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.