OPERATIONS REVIEW SPECIALIST - 79000203

Requisition No: 847495 

Agency: Business and Professional Regulations

Working Title: OPERATIONS REVIEW SPECIALIST - 79000203

 Pay Plan: Career Service

Position Number: 79000203 

Salary:  $1,794.92 Biweekly 

Posting Closing Date: 03/10/2025 

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DIVISION OF ALCOHOLIC BEVERAGES & TOBACCO
Operations Review Specialist
Position Number: 79000203
Hiring Salary: $1,794.92 Biweekly

***Open Competitive Announcement***

***Applicants must complete all fields in the Candidate Profile.  Work history, hours worked, and formal education are required to qualify for this position.  Responses to Qualifying Questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information. ***

Our Organization and Mission:

The Florida Division of Alcoholic Beverages and Tobacco licenses the manufacture, distribution, sale, and service of alcoholic beverage and tobacco products in Florida, including receipt and processing of license applications; collection and auditing of taxes and fees paid by licensees; and enforcement of the laws and regulation of the alcoholic beverage and tobacco industries, pursuant to Chapters 210, 561-565, 567-569, Florida Statutes. The division's three bureaus - Licensing, Auditing and Enforcement - comprise a team of approximately 330 personnel fulfilling the regulatory obligations of the division throughout the state.

The Work You Will Do:

This is an opportunity to serve as the Bureau of Law Enforcement’s Public Records, Fleet, and Accreditation Liaison within in the Chief’s Office in Tallahassee, FL.  As the Public Records Liaison, the team member, in coordination with the Office of the General Counsel, processes public records as defined in Florida statute timely.  Prior to the release of the records, the team member ensures all protected information is redacted pursuant to Chapter 119, Florida Statutes.

As the Bureau of Enforcement’s Fleet Liaison, the team member participates in selection, acquisition, maintenance, logistics, and equipping of both civilian and law enforcement vehicles.  The team member provides a monthly report to the Chief of Law Enforcement on the state of the fleet.  Same day travel is required, and possible overnight travel may be requested.

As the Accreditation Liaison, the team member will assist the Accreditation Manager in all aspects of the accreditation process including the collection of required data and documents statewide.

Your Specific Responsibilities:

This is a non-sworn career service position assigned to the Division of Alcoholic Beverages & Tobacco, Bureau of Law Enforcement, Chief’s Office in Tallahassee, FL.  Primary duties include: 

• Ensures the Division’s fleet is compliant with Chapter 287, Florida Statutes, Chapter 60B-1, Florida Administrative Code, DBPR Policies, and BLE General orders through monthly updates and analyses.
• Identifies vehicles approaching the Minimum Equipment Replacement Criteria (MERC) as provided by the Dept. of Management Services (DMS).
• Ensures a replacement vehicle through transfer or purchase is completed timely to ensure no disruptions in operations.
• Be in communication with the providing dealership and will ensure purchased vehicles are drop shipped to the area of assignment for equipment installation.
• Ensures transponders, registrations, first aid kits, and fire extinguishers are assigned to individual fleet vehicles.
• Responsible for identifying and reporting fleet vehicles requiring above average cost or frequent repairs or repairs that indicate the potential abuse of fleet assets and return on investment repair considerations.
• Responsible for providing guidance to the District Fleet Custodians and ensuring that the custodians’ mandated reports are provided both timely and accurately.
• Coordinates, maintains, tracks and follows-up with field offices on public records requests to ensure completion of the request within a timely manner.
• Performs research, pulls records, redacts documents and invoices for public records requests and those holding interest of media.
• Attends training and meetings with department and division public records custodians.
• Makes recommendations for procedure/process changes to ensure that all of the State of Florida rules and regulations outlined in Chapter 119, FS are met.
• Assist in accreditation related policy revisions.
• Maintain the flow of accreditation assessment information for the Accreditation Manager.
• Assist the Accreditation Manager in all aspects of the accreditation process.

Knowledge, Skills, and Abilities:

• Knowledge of basic management principles and practices
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices
• Ability to organize data into logical format for presentation in reports, documents, and other written materials
• Ability to conduct fact-finding research
• Ability to utilize problem-solving techniques
• Ability to work independently
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities
• Ability to plan, organize and coordinate work assignments
• Ability to communicate effectively
• Ability to establish and maintain effective working relationships with others

Minimum Requirements: 

• Must have a safe driving history
• Must possess a current driver’s license
• Must possess competency in the Microsoft Office Suite and the utilization of general database application programs
• Must have experience fulfilling Public Records requests
• Must possess excellent organizational skills in records and file management with both digital and hard copy files
• Must have office procedures and practices experience
• Must be able to travel same day or overnight as requested
• Must be able to lift 40 pounds

Preferred:

• Preference will be given to candidates with experience managing vehicle fleet operations.

The Benefits of Working for the State of Florida:

 “Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• State of Florida retirement package: 3% employee contribution required.
• Nine annual paid holidays and one personal holiday
• Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida
• Ability to earn up to 104 hours of paid sick leave annually.
• The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.
• The State of Florida provides a $25,000 life insurance policy to eligible employees.
• Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
• Tax deferred medical and childcare reimbursement accounts are available.
• Tuition waiver program to attend an approved State of Florida College or University

For additional benefit information, please visit the following website: http://www.mybenefits.myflorida.com

***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application. ***

Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.
 
NOTE: This position requires a security background check and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.
 
Applicants are required to apply through the People First system by the closing date, by applying online.  All required documentation must be received by the closing date of the advertisement.  If you have any questions regarding your application, you may call 1-877-562-7287.

 
The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. 
 

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

SPECIAL REMINDERS:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.  For more information, please visit the SSS website: http://www.sss.gov .

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses. 

A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us.

The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.