OPS ACCOUNTANT I - 64801875

Requisition No: 861003 

Agency: Department of Health

Working Title: OPS ACCOUNTANT I - 64801875

 Pay Plan: Temp

Position Number: 64801875 

Salary:  Hourly Rate of Pay $25.00 

Posting Closing Date: 09/23/2025 

Total Compensation Estimator Tool

Open Competitive Opportunity

Your Specific Responsibilities:

This position is located within the Division of Emergency Preparedness & Community Support (DEPCS or Division) at the Florida Department of Health. The incumbent of this position may be required to work during or beyond normal work hours or days in the event of an emergency.

Overview - This position reports to the Division Budget Manager and will provide fiscal, procurement and administrative support to the DEPCS Director’s Office. This position performs a variety of duties supporting the Division Budget Manager efforts to ensure budget transactions, including cash flows, are timely, accurate and in accordance with Department requirements. This position will assist leadership in the research, analysis, evaluation and reporting of cost activities and trends for Division purchases.  This position will serve as back-up to the Accountant I career service position within the Director’s Office. The duties include, but are not limited to:

Administrative Support -  Provide administrative budget support to Division; Data entry; Prepare and route correspondence, reports, forms, etc.; Coordinate or assist with the coordination and preparation for meetings, workshops, conference calls, etc.; File and records maintenance; Maintain current knowledge of applicable computer software, including the Department’s correspondence tracking software and all Microsoft Office applications; Other administrative duties, special assignmetns or report preparation as assigned.

Research, Analysis and Reporting Fiscal Data – Use internal systems and tools containing FLAIR (Florida’s Accounting Information Resource) transactions, budget projections and other fiscal data to analyze and evaluate financial trends and needs of the Division; Assist Division Budget Manager with budget strategies to support emergency preparedness initiatives; Retrieve, format and provide statistical reporting on budget, revenue and procurement activity to assist with fiscal compliance efforts; Research, report and display financial information to assist Bureaus and Division Office with better decision making to meet financial objectives; Perform other special assignments that involve research and report preparation; Create memorandums, letters, charts, graphs, spreadsheets and presentations through the use of Microsoft Office software.

Budget & Revenue Support: Assist Division Budget Manager with DEPCS budget and revenue management activities; Assist with updating and maintaining the bureau budget spreadsheets; Estimate quantities of time, costs, and resources needed to perform work activities; Create cost distribution summaries; Confirm timely submission of monthly spending plans; Help organize and communicate DEPCS budget activities/exercises; Prepare agendas and draft minutes to Division budget meetings. Forecasts, tracks, and reconciles revenue streams across state and federally funded programs. Analyzes revenue trends to inform strategic budget planning and resource allocation.

Legislative – Assists Division Budget Manager with fiscal analysis for legislative bills and budget development and projections for rule development; Assist with the coordination and preparation of legislative budget activities (Legislative Budget Requests, Schedules, Reductions, Amendments, fiscal Bill Analysis).

Procurement: Procure products and services as needed; Ensure proper receipt of items in the supporting systems; Prepare procurement documents; Track and record purchases, balances expenditures and encumbrances against available budget; Prepare procurement reports for management; Perform as liaison with primary vendors on all purchases and related activity; Audit and reconcile any procurement discrepancies; Perform comparative analysis to support recommendations and decisions on product and service purchases; Generate ideas and develop plans to improve resources to ensure efficient utilization of the Division’s assets.

Policy, Process, and Performance Improvements – Upon direction of the Division Budget Manager, review and evaluate work products, methods and procedures; Develop checklists and procedures; Evaluate fiscal policies, procedures and practices and make recommendations for improvement as necessary; Research and develop best practices for implementation by the Division Budget Manager; Develop solutions or alternative methods of proceeding, standards, templates, plans, policies and procedures, and reports.

Grant Management – Assists Division Budget Manager with managing federal grant portfolios and collaborates with federal agencies (e.g., CDC, FEMA, HRSA) to align grant deliverables with state priorities.

Training: The incumbent shall complete any required training relating to the core functions of reporting, budgeting, procurement as well as trainings and instruction related to any disaster or emergency response activity; Assist in conducting budget and revenue training.

Other Duties - Attend and complete actions as needed on special projects as requested by the Division Budget Manager; Perform day-to-day clerical and administrative tasks such as maintaining information files, processing paperwork; and scheduling events, programs, and activities, as well as the work of others. Perform other duties as required.

Required Knowledge, Skills, and Abilities:

• Ability to establish and maintain interpersonal relationships, develop constructive and cooperative working relationships with others, and maintaining them over time.
• Ability to communicate effectively both verbally and in writing.
• Ability to observe, receive, and otherwise obtain information from all relevant sources.
• Ability to identify underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
• Skills in and proficiency of Microsoft Word, Excel, PowerPoint and Outlook. Excel skills must be advanced.
• Ability to prepare correspondence and administrative reports.
• Skills in planning, organizing and managing multiple tasks simultaneously.
• Skills and proficiency in the use of computers. Ability to use computers and computer systems (including hardware and software) to enter data or process information.
• Ability to create pivot tables in Excel.
• Ability to learn software programs quickly.
• Ability to analyze and interpret data.
• Skills in assessing the value, importance, or quality of things or people.
• Ability to observe and pay attention to detail.
• Ability to work independently

Qualifications:

Minimum – In order to be qualified for this position, applicants must at minimum have:

• Experience working in an office setting
• Efficient verbal and written communication skills. Writing skills will be verified through written responses to qualifying questions, application, resume and follow-up written discussions. Verbal communication skills may be confirmed through either interviews  or pre/post interview discussions.
• Ability to work at the designated work location, 8:00am to 5:00pm, Monday through Friday.
• Working knowledge of Microsoft Office software, including Word, Excel and Outlook

Preferred – Applicants with the following experience may be preferred over other applicants:

• Experience managing federal grant portfolios and collaborating with federal agencies (e.g., CDC, FEMA, HRSA) to align grant deliverables with state priorities.
• Experience forecasting, tracking, and reconciling revenue streams and trends across state and federally funded programs.

Travel Time:1-25%

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

4042 Bald Cypress way

Tallahassee, FL 32399 

The Benefits of Working as OPS for the State of Florida:

• State of Florida 401(a) FICA Alternative Plan
• Workers’ Compensation
• Reemployment Assistance (Unemployment Compensation)
• Participation in state group insurance (upon meeting eligibility requirements.  Consult with People First and/or the serving HR office)
• Deferred Compensation
• Employee Assistance Program

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.