OPS ADMINISTRATIVE ASSIST I - 37980010

Requisition No: 862412 

Agency: Environmental Protection

Working Title: OPS ADMINISTRATIVE ASSIST I - 37980010

 Pay Plan: Seasonal

Position Number: 37980010 

Salary:  $16.50/Hr 

Posting Closing Date: 10/13/2025 

Total Compensation Estimator Tool

Administrative Assistant I - OPS
State of Florida
Department of Environmental Protection, Northwest District 

This position is located in Tallahassee, FL.

Position Overview and Responsibilities:

This is a part-time position within the Office of Business Planning, and often serves as the first point of contact for incoming guests and visitors and will provide assistance to stakeholders by responding to questions, providing general information, answering the main phone line, managing electronic calendars and performing general clerical duties such as data entry, and mail processing. Specific duties to include:

• Completion of administrative assignments in support of the District’s regulatory programs as needed or requested.
• Document Management.
• Completes data entry into Oculus and various databases as required.
• Conducts Oculus Quality Assurance as time permits.
• Document Processing, Incoming/Outgoing mail processing.
• Attendance at program and team meetings, and any other duties as assigned or requested.
• Performs related administrative duties as required.
• Assist with NWD’s FLEET management.
• Assist with new hire office preparation.
• Assist with ordering of office supplies.
• Prepares program communication.
• Assists Business Planning Administrator and Branch Office Administrator with coordinating and scheduling as needed. 
• Provide assistance to the Administrative Resource Team (ART). This includes utilization of the NWD_EPost email address and related common drives.
• Serves as the branch office central point of contact for the public and staff.
• Enters caller requests, complaints, and concerns into Inquiry/Complaint Tracker for staff follow-up.
• Assists callers with general questions and provides requested information and/or provides alternate contact sources.
• Greets and directs visitors to appropriate staff members.
• Prepares identification badges for all visitors and staff.
• Assists with maintaining Standard Operating Procedures (SOP’s) for welcome desk duties.

Required Knowledge, Skills, and Abilities:

1. Ability to serve the public, DEP’s stakeholders, and each other in a courteous and timely manner.
2. Ability to communicate effectively and professionally, both verbally and in writing.
3. Ability to maintain effective and productive working relationships with others.
4. Skill in dealing with conflicts, confrontations, and disagreements in a positive manner.
5. Ability to effectively prepare, prioritize, and organize work, meetings, and projects to meet deadlines and quality expectations.
6. Ability to effectively solve problems and make competent decisions. 
7. Ability to demonstrate personal integrity, responsibility, and accountability.
8. Skill and proficiency in computer operations and programs such as MS Word, Excel, PowerPoint, Access, SharePoint, and Outlook.

Minimum Qualifications:

• Valid Driver License and ability to travel overnight as needed.
• 2 years of administrative and/or customer service experience. Post-secondary degrees in a related field from an accredited college or university may be used as an alternative for the required years of experience on a year-for-year basis. A credential evaluation report from an approved agency must be submitted along with all foreign degrees.

Pay:

• Position Type - Other Personnel Services (OPS)
• Pay - $16.50/hr
• Weekly Hours - 24 hours a week
• Biweekly Payroll

Our Organization and Mission: 

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where you will work:
The Northwest District is located along the Gulf Coast. We proudly serve 16 counties in the Florida panhandle including Bay, Calhoun, Escambia, Franklin, Gadsden, Gulf, Holmes, Jackson, Jefferson, Leon, Liberty, Okaloosa, Santa Rosa, Wakulla, Walton and Washington. This district has three offices located in Pensacola, Panama City and Tallahassee. This position is located at the Tallahassee branch office at 3900 Commonwealth Blvd., Tallahassee, FL. 32303.

The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s benefits package for eligible OPS employees includes:

• Participation in state group insurance (must meet eligibility requirements*).  For more details consult with People First at 877-562-7287 or go to:  https://www.mybenefits.myflorida.com/health/eligibility_and_enrollment/ops_employees
• Participation in the Florida Deferred Compensation Plan (457b).  For additional details and online enrollment visit MyFloridaDeferredComp.com
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). For more information, please click Social Security Alternative Plan and read OPS Social Security Alternative Plan; 
• Flexible Spending Accounts; 

For a more benefits information, visit www.mybenefits.myflorida.com.
DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at (850) 245-2511. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.