OPS ADMINISTRATIVE ASSISTANT - 40090035

Requisition No: 860341 

Agency: Commerce

Working Title: OPS ADMINISTRATIVE ASSISTANT - 40090035

 Pay Plan: Temp

Position Number: 40090035 

Salary:  $16.00 - $20.00/hourly 

Posting Closing Date: 09/15/2025 

Total Compensation Estimator Tool

JOB TYPE:    OPS

POSITION LOCATION:      Tallahassee, FL (relocation benefits are not available for this position) 

OPS Administrative Assistant

OPEN COMPETITIVE

www.floridajobs.org/

Your Specific Responsibilities:

The OPS Administrative Assistant reports to and serves to assist the Director of the Division of Economic Development and helps provide administrative support for Office staff members relative to office administration, appointment scheduling, correspondence preparation, and special assignments and projects. 

Maintains files and records of correspondence, documents, reports and other matters for the section.

Assists with special assignments, researches and reports as requested by the supervisor or other professional staff. 

Completes travel requisitions, travel reimbursements and approvals for travel Purchasing Card payments for all Section members.

Assists with supplying inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Responsible for assisting with personnel actions involving Office staff. Assists with escorting meetings as requested, identifies potential participants as appropriate and/or ensures that appropriate staff/personnel attend.

Required Knowledge, Skills, and Abilities:

• Ability to coordinate and assist with office services. 
• Knowledge of State of Florida travel procedures and State purchasing card. 
• Knowledge of State personnel procedures. 
• Skills in Microsoft Word and spreadsheets. 
• Ability to assign, prepare, track, review and proofread correspondence assignments. 
• Ability to work independently.

Qualifications:

As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state, and national law enforcement records. 

Minimum:

• Duties and responsibilities of this position must be performed at the official work site of the Department.
• Travel may be required.

Preferred:

A bachelor’s degree or one to two years of administrative assistant or secretary experience is preferred.

Pay:

$16.00 - $20.00 per hour

Our Organization and Mission:

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.  (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

The Work You Will Do:        

This position provides administrative support to the programs operated within the Division Economic Development.

The Difference You Will Make:

An administrative assistant impacts the lives of Florida citizens by ensuring the efficient functioning of government operations and workflow.

FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing are a must.

How You Will Grow:

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies.  Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader.  We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

Where You Will Work:     

Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend.  FloridaCommerce’s main office is located in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you an experience vibrant with a unique experience, professional growth, entertainment, and culture.

Tallahassee is:

• Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources (https://talgov.com/ )
• Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
• Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )

• Within a state having no state income tax for residents of Florida

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

*  State Group Insurance coverage options+
 (health, life, dental, vision, and other supplemental option)

*  Ongoing comprehensive training provided

*  Career Growth      

*  Highly skilled, professional environment

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

* We care about the success of our employees.

* We are always improving our technology, our tools, our customer’s experiences, and ourselves.

* A rewarding experience for reliable, compassionate, and professional employees.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.