OPS ADMINISTRATIVE ASSISTANT - 40099911

Requisition No: 844034 

Agency: Commerce

Working Title: OPS ADMINISTRATIVE ASSISTANT - 40099911

 Pay Plan: Temp

Position Number: 40099911 

Salary:  $18-20/Hour 

Posting Closing Date: 01/20/2025 

Total Compensation Estimator Tool

Open Competitive

 Our Organization and Mission:

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.  (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

The Work You Will Do:

 The OPS Administrative Assistant will serve as administrative and clerical support to supervisors and staff within the Office of Military and Defense (M&D) in the Division of Economic Development. Military veteran strongly desired.  

The Difference You Will Make:

 FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing are a must. The OPS Administrative serves as support to supervisors and staff within the Division of Economic Development and will work collaboratively with staff to assist with program and contract management.

How You Will Grow:

 FloridaCommerce encourages its employees to constantly innovate and seek efficiencies.  Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader.  We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.  

Where You Will Work:   

 Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend.  FloridaCommerce’s main office is in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you a unique experience, professional growth, entertainment, and culture. Tallahassee is:

• Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources (https://talgov.com/ )
• Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
• Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )

• Within a state having no state income tax for residents of Florida

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

* We care about the success of our employees.

* We are always improving our technology, our tools, our customer’s experiences, and ourselves.

* A rewarding experience for reliable, compassionate, and professional employees.

Pay: 

$18-20/Hour

Your Specific Responsibilities:

 The OPS Administrative Assistant serves as the administrative and clerical support to supervisors and staff within the Office of Military & Defense. This position will report to the Program Manager of Military Defense Programs and Partnerships.

Your Specific Responsibilities:

•  Create and manage both hard copy and electronic files.
• Manage and update project spreadsheets.
• Handle correspondence and electronic filing.
• Independently completes special assignments, research, and reports as requested by the Director of the Office of Military and Defense supervisors.
• Assist with information and public records requests as necessary.
• Meet with project team members to identify and resolve issues.
• Preparing status reports by gathering, analyzing, and summarizing relevant information.
• Initiate phone calls and/or virtual meetings to gather information and coordinate M&D related projects.

 Required Knowledge, Skills, and Abilities:

•  Knowledge of military terminology, protocol, organization, and rank structure.
• Ability to organize and prioritize work assignments.
• Ability to work independently and as a team member.
• Ability to coordinate and direct office services.
• Ability to exercise sound judgement while representing the Department’s best interest.
• Ability to meet deadlines without sacrificing accuracy, customer service, or ethics.
• Effectively handle multiple tasks while completing assignments in a timely manner.
• Ability to compile data from a variety of sources and present in a logical manner.
• Ability to assign, prepare, track, review assignments.
• Ability to create and organize hard copy and electronic files.
• Skill and proficiency using Microsoft Suite including Word, Excel, PowerPoint and Teams.

Qualifications:

 As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state, and national law enforcement records.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.