OPS ADMINISTRATIVE ASSISTANT I - 31902075

Requisition No: 883803 

Agency: Division of Emergency Management

Working Title: OPS ADMINISTRATIVE ASSISTANT I - 31902075

 Pay Plan: Temp

Position Number: 31902075 

Salary:  $20.00/Hourly 

Posting Closing Date: 09/27/2026 

Total Compensation Estimator Tool

Administrative Assistant I - OPS

Office of Human Resources

Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida”, along with our vision of “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This position serves as an OPS Administrative Assistant in the Office of Human Resources (OHR) and is responsible for providing administrative support to multiple OHR program areas including Time and Attendance, Recruitment, Benefits, Public Records, and the Internship Program. Duties include, but are not limited to:

• Administrative Duties: Scanning, copying, data entry, spreadsheet maintenance, drafting, editing, preparation, and completion of work products. etc.
• Records/Data Management: maintaining various filing systems, including active and inactive personnel files, and payroll files. Making changes in the present system as necessary or required by law.
• Public Records and Employment Verification Requests: Process and redact when required
• Employment Verification Files and Public Record requests in accordance with 119 F.S.
• Internship Program: Assist with the application process, selection, and onboarding of interns.
• Special Projects: Assist as needed with special projects for OHR and other areas of FDEM as well as outside agencies. 
• Timekeeping, Recruitment, Classifications, and Benefits: Assist with the aforementioned areas as needed or requested.
• Perform other duties as assigned.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both orally, and in writing
• Ability to compose, review, and edit correspondence for grammatical and formatting corrections.
• Excellent verbal and written communication skills
• Excellent organizational skills.
• Excellent customer service skills with the ability to communicate with all levels of staff and outside agencies.
• Ability to handle multiple tasks and priorities sometimes with short notice and time limited deadlines and follow through on projects to completion.
• Ability to perform research and prepare reports.
• Experience using Microsoft Office Suite (Excel, Word, Outlook), and the ability to learn and navigate FDEM enterprise business systems.

Minimum Qualifications:

• Minimum of two years of experience in an administrative capacity in a professional office setting, preferably in human resources.
• Experience using Microsoft Office Suite (Excel, Word, Outlook), and the ability to learn and navigate FDEM enterprise business systems.
• During declared state emergencies, you may be required to work more than 8 hours per day (including nights, weekends, and holidays) and be deployed in support of disaster response for up to 14 days, if needed.

Special Notes:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

FDEM is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. FDEM appreciates the service and sacrifices made by veterans and their family members and recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

FDEM is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify the Human Resources Office in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and FDEM participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including nights, weekends, and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.