OPS ADMINISTRATIVE ASSISTANT I - 79900731

Requisition No: 831455 

Agency: Business and Professional Regulations

Working Title: OPS ADMINISTRATIVE ASSISTANT I - 79900731

 Pay Plan: Temp

Position Number: 79900731 

Salary:  $17.00/hour - $22.00/hour 

Posting Closing Date: 06/28/2024 

Total Compensation Estimator Tool

DIVISION OF REGULATION

OPS Administrative Assistant I

Position Number: 79900731

Hiring Salary: $17.00/hour - $22.00/hour

**OPEN COMPETITVE** 

**ANTICIPATED VACANCY**

Our Organization and Mission:

License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, the standards of racing to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently. Our stakeholders include these professionals and their customers alike.

Under the direction of Secretary Melanie Griffin, the agency oversees many of Florida’s professions and industries in the areas above, and many more which can be seen on our website: http://www.myfloridalicense.com/DBPR/.  

The Work You Will Do:

This position is located within the Division of Regulation, Tallahassee Regional Office.  This position is responsible for investigating alleged violations of Florida Statutes and Board rules governing a variety of professions regulated by the department in the counties of Jackson, Calhoun, Gulf, Gadsden, Liberty, Franklin, Leon, Wakulla, Jefferson, Madison, Taylor, Hamilton, Suwanee, Lafayette, and Dixie.

• Tracks citations after issuance by Inspectors/Investigators.  Sends payments to Revenue for further processing.  Closes notices of non-compliance.  Maintains associated records.
• Assists staff with orientation and all paperwork necessary for employment with DBPR and office needs.
• Serves as property custodian for the regional office ensuring accurate record keeping of office equipment.  Responsible for surplus equipment processing and handling incoming surplus and new equipment.  Oversees all supplies, furniture, and equipment, including computer needs for the office.  Effects continuous building item and equipment repairs for regional office. 
• Responsible for compilation of statistics for Regulation, coordination of information needed, and producing the Monthly Report and others as required.  Oversees and maintains invoices and billings, travel vouchers, and reimbursement requests for office.  Completes reimbursement requests, record keeping and deposit processing, and prepares Annual Reports.
• Oversees forms management.  Processes updates, creates in-office forms and account setups and oversees implementation, as needed, to facilitate effective office operations.
• Develops and oversees efficient filing system for office and maintains master records for regional office; coordinates and oversees timely records destruction.
• Administers internal case management tracking system providing supervisors with current statistical information on status of cases, citations, and notices of non-compliance.  Maintains files in an automated document management system, as needed.
• Serves as primary reception person for the office, answering phones, opening mail, and greeting visitors.

The Difference You Will Make:

At DBPR, you will always have an opportunity to make a difference in the daily lives of Floridians and the communities where they live and work. As an employee, you help to “make DBPR and Florida great places to do business.” To that end we will invest in you, treat our licensees as valued customers and partners, and uphold laws that protect the public and Florida’s competitive marketplace.

 How You Will Grow:

DBPR employees are expected to uphold these seven core values: Accountability, Innovation, Integrity, Ownership, Responsiveness, Respect and Teamwork. In turn, we will involve you on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

 The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

 Required Knowledge, Skills, and Abilities:

• Ability to draft letters and proofread documents.
• Ability to plan, organize, prioritize, and coordinate work assignments.
• Ability to operate various office equipment including scanners, copiers, and fax machines.
• Skilled in time management.
• Experience handling multi-line phone calls in a courteous manner and providing excellent customer service.
• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Ability to establish working relationships with others.

Minimum Qualifications:

The selected incumbent should possess the following:

• High School Diploma and/or GED.
• A Valid Drivers’ License is required.
• At least two (2) years of clerical, secretarial, or administrative work experience

NOTE: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status. 

This position requires a security background check and/or drug screening and participation in direct deposit. You will be required to provide your Social Security Number and date of birth in order to conduct this background check. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Applicants are required to apply online through the People First system by the closing date. All required documentation must be received by the closing date of the advertisement.  If you have any questions regarding your application, you may call 1-877-562-7287.  

The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. 

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. 

SPECIAL REMINDERS:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.  For more information, please visit the SSS website: http://www.sss.gov. 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

We hire only U.S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.