OPS ADMINISTRATIVE ASSISTANT II - 64852269

Requisition No: 859889 

Agency: Department of Health

Working Title: OPS ADMINISTRATIVE ASSISTANT II - 64852269

 Pay Plan: Temp

Position Number: 64852269 

Salary:  $20.00 

Posting Closing Date: 09/19/2025 

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Job Title: OPS ADMINISTRATIVE ASSISTANT II - 64852269

FLORIDA DEPARTMENT OF HEALTH - OPEN COMPETITIVE OPS OPPORTUNITY

If you thrive in a dynamic, people-oriented environment and want to help influence the quality of public health in Florida, please apply to become our next OPS Administrative Assistant II in the Division of Public Health Statistics and Performance Management.

The Florida Department of Health (DOH) is seeking a creative, highly-organized, career-oriented, flexible, and motivated individual to become an essential member of our Health Resources and Access Section. The Department works to protect, promote and improve the health of all people in Florida through integrated state, county, and community efforts. As one of Florida’s leading state agencies, DOH’s workforce has more than 12,000 employees who serve millions of individuals across the state striving to make Florida the Healthiest state in the nation!

Your Specific Responsibilities:

This is a highly responsible position assisting office level management with the coordination of administrative tasks and assignments of a complex nature. This position is under the direct supervision of the Strategic Projects Manager within the Division of Public Health Statistics and Performance Management. The work involves performance of administrative activities and independently planning administrative objectives. This position works with the Strategic Projects Manager and the program managers within the Health and Resources Access Section to assist in the development and implementation of opportunities to achieve organizational excellence.

• Assist the Strategic Projects Director in a variety of administrative duties including correspondence, scheduling meetings, answering phone calls and taking meeting minutes.
• Partners with division’s Personnel Liaison to assist in the areas of recruitment, classification, time and attendance, and other personnel matters as requested.
• Coordinates verbal and written communications and assignments for the programs under the Health Resources and Access Section.
• Assists staff with travel authorizations and reimbursements.
• Reviews, assigns, prepares, and tracks correspondence assignments within required time frames and drafts email correspondence as needed. Keeps an electronic log of these items and tracks associated performance metrics.
• May assist with purchasing by using the State Purchasing Card program and the MyFloridaMarketPlace online systems. This may include research, like requesting quotes from hotels and vendors as required.
• Proofreads documents, prepares agenda materials, and performs other departmental administrative assignments.
• Works on special projects as assigned by the Strategic Projects Manager for the Health Resources and Access Section and the Division of Public Health Statistics and Performance Management.
• Other duties as assigned, including providing assistance as needed in response to and recovery following natural or man-made disasters.

Required Knowledge, Skills, and Abilities:

• Knowledge of administrative and clerical procedures and systems.
• Knowledge of the organizational and functional responsibilities and operations of an organization required to coordinate the work of the office with the work of other offices and for recognizing the need for such coordination in various circumstances.
• Knowledge of various office automation software programs (e.g., Microsoft Products), tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.
• Excellent grammatical and written skills.
• Strong time management skills.
• Knowing how to find information and identifying essential information.
• Excellent communication skills, including listening, verbal and written.

Qualifications:

• Minimum- 1-year clerical, administrative or customer service experience
• At least 2 years’ experience with Microsoft Office Suites programs (Word, Excel, PowerPoint, and Outlook)

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

This position is in Tallahassee, Florida. In-person office work is required.

The Benefits of Working for the State of Florida:

WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES?

State of Florida 401(a) FICA Alternative Plan* - mandatory

Workers’ Compensation - mandatory

Reemployment Assistance (Unemployment Compensation) - mandatory

Participation in state group insurance (must meet eligibility requirements, please consult with your servicing HR office for details)

Deferred Compensation - voluntary

Employee Assistance Program - voluntary

WHAT BENEFITS ARE NOT APPLICABLE TO OPS EMPLOYEES?

Any form of paid leave

Paid holidays

Participation in the Florida Retirement System

Reinstatement rights or retention rights

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check. Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the EVerify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or

expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our

country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.