OPS ADMINISTRATIVE ASSISTANT II - 64858495

Requisition No: 823469 

Agency: Department of Health

Working Title: OPS ADMINISTRATIVE ASSISTANT II - 64858495

 Pay Plan: Temp

Position Number: 64858495 

Salary:  $20.00/hourly 

Posting Closing Date: 07/02/2024 

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JOB Title: OPS ADMINISTRATIVE ASSISTANT II (PART-TIME) – 64858495

FLORIDA DEPARTMENT OF HEALTH - OPEN COMPETITIVE OPPORTUNITY

The Florida Department of Health (DOH) is seeking a creative, organized, flexible, and motivated individual to become an essential member of our Public Health Reporting team as a part-time OPS Administrative Assistant II. This position provides administrative support for the Public Health Reporting section.

The successful incumbent will be responsible for the following:

• Serves as the primary point of contact for administrative support for section staff.
• Supports the development of program documents, communications, presentations and other informational materials related to the Public Health Reporting Section as assigned.
• Assists the section administrator and unit managers with administrative-related tasks such as travel preparation, human resources, and any other assigned tasks.
• Supports Public Health Reporting Section staff with special assignments, research, purchasing documents, and meeting planning/facilitation.
• Prepares, reviews, routes, and tracks documents for section staff using electronic document routing and folder systems.
• Assists with monitoring and tracking assignments using established spreadsheets.
• Other duties as assigned.
• Maintains the Public Health Reporting section leave calendar and assists in scheduling section project meetings.

Knowledge, Skills, and Abilities:

• Proficient in the use of Microsoft Office software including Word, Outlook, Excel, Teams, and PowerPoint.
• Strong written and verbal communication skills.
• Ability to communicate effectively and concisely with others in writing as indicated by the needs of the audience, using proper English spelling and grammar rules.
• Strong organizational skills.
• Ability to produce high-quality work under strict deadlines.
• Ability to plan, organize, and coordinate work assignments.
• Ability to work independently and cooperatively as a team member, establishing and maintaining effective working relationships with others.
• Ability to maintain confidentiality, work collaboratively, and work with integrity.
• Ability to perform required tasks, including strong attention to detail, flexibility, self-discipline, and workplace professionalism.
• Knowledge of administrative and clerical procedures and systems.

Qualifications:

Minimum:

• Experience working as part of a team.
• Intermediate skills in Microsoft (MS) Outlook, Word, Excel, and Teams or similar programs.

Preferred:

• Associate degree or higher. 
• A minimum of two (2) years of administrative experience. 

Florida Department of Health Mission, Vision, and Values:  

Mission: 

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. 

Vision: 

To be the Healthiest State in the Nation. 

Values: 

I nnovation: We search for creative solutions and manage resources wisely. 

C ollaboration: We use teamwork to achieve common goals & solve problems. 

A ccountability: We perform with integrity & respect. 

R esponsiveness: We achieve our mission by serving our customers & engaging our partners. 

E xcellence: We promote quality outcomes through learning & continuous performance improvement. 

Where You Will Work:

Tallahassee, Florida

The Benefits of Working for the State of Florida: 

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available: 

• State of Florida 401(a) FICA Alternative Plan (mandatory) 
• Participation in state group insurance (upon meeting eligibility requirements.  Consult with People First and/or the serving HR office) 
• Workers’ Compensation (mandatory, if needed) 
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed) 

• Deferred Compensation (voluntary) 
• Employee Assistance Program (voluntary) 
• And more! 

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com. 

Please be advised: 

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.