OPS-Administrative Assistant I - 77905049

Requisition No: 879747 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS-Administrative Assistant I - 77905049

 Pay Plan: Temp

Position Number: 77905049 

Salary:  $16.83 an hour 

Posting Closing Date: 08/07/2026 

Total Compensation Estimator Tool

Anticipated Vacancy

Position Number:   77905049

Position Title: OPS Administrative Assistant I

Hourly Rate:   $16.83 an hour

Supervisor: F. Simone Johnson for inquiries: 850-617-9516; Faith.Johnson@MYFWC.COM

Broadband Code: 43-6011-02

Position location: 620 South Meridian Street, Tallahassee, Florida 32399 Farris Bryant Building

Region: Northwest

County: Leon

Working hours: Mon.-Fri. 8 am-5 pm

List of any subordinates supervised: None

Residency Requirement: Tallahassee Area

Employment is contingent upon successful completion of a level 2 background check. 

Agency information:

Our organization: The Florida Fish and Wildlife Conservation Commission (FWC) envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

Description:
The Division of Habitat & Species Conservation (DHSC) is comprised of six sections and two offices. This position is in the Division of Habitat & Species Conservation Directors office. Looking for a highly motivated professional to join the Division of Habitat & Species Conservation Human Resource team. This position will be responsible for providing administrative and clerical human resource support.  

Working as part of the DHSC Human Resources team the incumbent will have the opportunity to assist staff with a variety of Human Resource needs. This position serves as a point of contact for Human Resource assistance for Two Divisions.

The incumbent is responsible for scanning and uploading documents into electronic personnel files utilizing Laserfiche Data Storage. Scanning and uploading FTE position descriptions in the DHSC HR library folder.  Responsible for disseminating service letters and awards. . Serve as point of contact for time sheet reminders and assistance with time sheet inquiries. Maintains various DHSC HR files and databases. Serves as backup coordinating and maintaining boat training certifications for the Division in the Agency Field Safety System. Incumbent will serve as back-up for answering incoming calls, providing basic information to callers when necessary, or routing calls to appropriate staff. Provides backup assistance with public record request and tracking public record request assignments. Performs other duties as assigned.

Minimum qualifications: A high school diploma and five years of professional experience in administrative work. A bachelor’s degree can substitute for four of the five years’ experience. 

Preferred qualifications: Preferred qualifications: State of Florida pHuman resource experience.  Data storage experience specifically using Laserfish.  Strong organizational skills, reliable work attendance, minimal absences.  Ability to answer correspondence via email or in person.  Ability to multitask and willing to assist with special projects.  Must be able to report to the office on time Monday - Friday 8-5.  Must minimize absences and be able to plan and request leave in advance.  Must be able to work well with others and have a good attitude.

In addition to submitting an electronic State of Florida employment application and completing the qualifying questions, please attach a cover letter. This letter should at minimum explain your interest in the specific organization and position and identify your most relevant skills or experiences. Answers to qualifying questions must be validated in the application, resume and cover letter.
 
Knowledge, Skills and Abilities:

• Knowledge in using Microsoft Office Word, Excel and Outlook
• Ability to provide good customer service, telephone and clerical assistance
• Ability to organize and file documents
• Ability to establish and maintain effective working relationships with others
• Ability to work in a confidential environment
• Ability to pay high attention to detail
• Ability to work independently
• Ability to communicate effectively with others
• Ability to organize, research and maintain databases
• Ability to complete tasks and provide information in a timely manner
• Knowledge of State of Florida Human Resources attendance and Leave
• Knowledge of State of Florida Human Resources position descriptions
• Knowledge of State of Florida Human Resources veterans’ preference rules and policies
• Knowledge of Family Medical Leave Act
• Knowledge of State of Florida personnel rules

OPS Employment – This is a full-time OPS (Other Personnel Services) position. OPS employees are paid for the number of hours they work. OPS employees do not receive paid leave, or paid holidays. OPS staff have the potential for health insurance benefits and participation in the Deferred Compensation investment retirement program.

WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES?

• State of Florida 401(a) FICA Alternative Plan - mandatory
• Workers’ Compensation - mandatory
• Reemployment Assistance (Unemployment Compensation) - mandatory
• Potential for participation in state group insurance (must meet eligibility requirements.)
• Deferred Compensation - voluntary
• Employee Assistance Program – voluntary

WHAT BENEFITS ARE NOT APPLICABLE TO OPS EMPLOYEES?

• Any form of paid leave
• Paid holidays
• Participation in the Florida Retirement System
• Reinstatement rights or retention rights

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.