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OPS-Administrative Assistant II - 77901633

Date: Apr 6, 2021

Location: TALLAHASSEE, FL, US, 32399

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Requisition No: 346681 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS-Administrative Assistant II - 77901633

Position Number: 77901633 

Salary:  Agency Update 

Posting Closing Date: 04/11/2021 

Position number 77901633

Title: OPS Administrative Assistant II

Address: 620 S. Meridian Street, Tallahassee, FL

Supervisor: Courtney Feehrer

 

Description of Duties:

Incumbent serves as an Administrative Assistant II for the Division of Habitat and Species Conservation. This position provides support to the Division Director’s Office and directly reports to the AAIII for the Division Director’s Office.

 

  1. Reception –
     
    • Customer Service: This position works directly with the public. The incumbent is expected to provide cordial, attentive, professional and responsive customer service to the public, shareholders and stakeholders, and other employees of the Agency.
       
    • Phones: This position is primarily responsible for answering the main public phone lines for the Divisions of Habitat and Species Conservation, Hunting and Game Management, and Freshwater Fisheries. This position answers and responds to public information calls, forwards call to various Sections or to their voicemail, and aids and assists various departments by responding to public inquiries. The incumbent is expected to present a positive image of the Agency by courteously answering telephone and visitor questions and communicating with the public to provide information on a wide variety of topics. 

 

    • Visitors: The incumbent politely screens and assists visitors, vendors and employees to ensure they are directed to their destination without disturbing other operations.

 

  1. Administration –
     
    • Director’s Office: This position will provide administrative support to Division of Habitat and Species Conservation Director’s Office including but not limited to: processing incoming and outgoing mail, editing correspondence for proper form, organizing meeting arrangements, maintaining multiple calendars, scheduling itineraries, maintaining vehicle logs and reports, correspondence tracking, routing documentation for review and appropriate signatures and processing travel documentation.
       
    • Administrative Support Team: This position works in conjunction with other administrative staff to prepare weekly phone coverage schedules to ensure adequate phone coverage, prepare and distribute daily office and meeting location schedules for various departments, and distribute and screens incoming daily mail and packages for all department deliveries.
       

 

  1. Office Management –
     
    • This position will be the primary contact and coordinator for the main reception area, the copier/mail room, and other shared space in the immediate foyer area of the third floor. This includes organization of mail slots and mail delivery, shared-use office space and supplies, copier function and maintenance, and other duties as assigned. This also includes maintaining the emergency contact lists and mailing and phone lists and conducting annual inventory.

 

As the front line of contact for the public, the incumbent must be reliably available 8am – 5pm Monday through Friday.

 

Only applicants providing a letter of interest will be considered for the position. 

 

Broadband code: 43-6011-03

Region: North West

Title: OPS Administrative Assistant II

Hourly rate of pay: $14.78- $16.00 an hour depending on experience

County: Leon

Working hours: M-F, 8-5

List of any subordinates supervised: none

Residency requirement: none

Level of Education: A.A.; A.S.; B.A. high school diploma

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Tallahassee