OPS Administrative Assistant II - 77902433

Requisition No: 867805 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS Administrative Assistant II - 77902433

 Pay Plan: Temp

Position Number: 77902433 

Salary:  $18.74 an hour 1920 hours a fiscal year 

Posting Closing Date: 02/06/2026 

Total Compensation Estimator Tool

Position Number: 77902433

Location: Tallahassee, Fl.

Salary: $18.74/hour (not to exceed 1,920 hours a fiscal year July - June) 40 hours a week

Supervisor: Sarah Funck

Supervisor Contact Information: Sarah.Funck@myfwc.com (850) 617-9502

Broadband Code: 43-6011-03

Region: Northwest

Class Title: OPS Administrative Assistant II

County: Leon

Working Hours:  8:00am – 5:00pm

List of Subordinates Supervised: N/A

Residency Requirement: None

Employment in this position is contingent upon a satisfactory criminal history record check. In addition to submitting an electronic State of Florida employment application and completing the qualifying questions, please attach a cover letter.  This letter should at minimum explain your interest in the specific organization and position and identify your most relevant skills or experiences.

Agency information

Our organization: The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment. 

The Division of Habitat & Species Conservation is comprised of six Sections and two offices. This position works within the Wildlife Impact Management Section (WIM) of the Florida Fish and Wildlife Conservation Commission’s Division of Habitat and Species Conservation. 

Minimum Qualifications: A high school diploma and six years of professional experience in administrative work.  A bachelor’s degree can substitute for four of the six years’ experience. 

Answers to qualifying questions must be validated in application, resume and cover letter.

Description of Duties: 

The Wildlife Impact Management Section (WIM) is seeking an energetic and motivated candidate to serve as an Administrative Assistant II. The incumbent will provide primary administrative and clerical support to the Wildlife Impact Management Section. The Administrative Assistant works across multiple programs within the Section to provide administrative and clerical support; purchasing support; as well as meeting planning and coordination support.

Responsibilities include, but are not necessarily limited to the following:

• Coordinating purchases for the Section and maintaining a purchasing card;
• Obtaining quotes, composing purchase orders and submitting invoices for payment utilizing MyFloridaMarketPlace;
• Assisting with routing contracts, invoices, and supporting documents for execution;
• Organizing and maintaining paper and electronic files in accordance with retention requirements;

• Utilizes accessibility testing and remediation tools (e.g. PAC, Adobe Acrobat Pro, Adobe InDesign) to identify and resolve accessibility issues and ensure documents and webpages are compliant with the American with Disabilities (ADA) guidelines

• Processing responsive records for public record requests;
• Managing the Section’s SharePoint site;
• Preparing correspondence and reports for staff as requested;
• Checking mail and routing mail for Section staff as appropriate;
• Answering multi-line telephone and routing calls to the appropriate subject matter experts;
• Communicating pleasantly and effectively with internal and external customers, including the public;
• Scheduling interviews and meetings as needed;
• Assisting with meeting planning to include reserving rooms, venues, and implementing hotel blocks for workshops, meetings, and conferences;
• Making travel arrangements and utilizing the Statewide Travel Management System to complete travel documentation for Section Staff;
• Maintaining inventory of publications and fulfilling requests as needed;  
• Submitting vehicle logs and associated documentation monthly;
• Maintaining property inventory for Section;
• Assisting with annual property reconciliation; and
• Other assignments and duties, as assigned.

Knowledge, Skills, and Abilities: 

• Knowledge of office procedures and practices providing administrative support
• Knowledge of State of Florida procurement methods and statutes preferred
• Knowledge of the use of Microsoft Office Suite software
• Knowledge of the principles and techniques of effective communication

• Knowledge of the most recent Title II of the Americans with Disabilities Act (ADA) and the U.S. Department of Justice’s WCAG 2.1 Level AA accessibility requirements for all ECI.

• Ability to manage multiple projects efficiently and accurately
• Ability to prepare written correspondence
• Ability to organize files and other records
• Ability to use correct spelling, punctuation, and grammar
• Ability to type letters, memoranda, and other standard business forms in correct format
• Ability to handle telephone calls in a courteous and effective manner
• Ability to communicate effectively, verbally and in writing
• Ability to establish and maintain effective working relationships with others

• Ability to proactively find solutions and resolve issues as they arise

LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS: 

Valid driver’s license

WHAT IS OPS EMPLOYMENT? OPS employees are at-will employees and are subject to actions such as pay changes, changes to work assignment, and terminations at the pleasure of the agency head or designee.

WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES?

• State of Florida 401(a) FICA Alternative Plan - mandatory
• Workers’ Compensation - mandatory
• Reemployment Assistance (Unemployment Compensation) - mandatory
• Participation in state group insurance (upon meeting eligibility requirements)
• Deferred Compensation - voluntary
• Employee Assistance Program – voluntary

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.