OPS Administrative Assistant II - 77907027

Requisition No: 868734 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS Administrative Assistant II - 77907027

 Pay Plan: Temp

Position Number: 77907027 

Salary:  $17.30 an hour 

Posting Closing Date: 02/15/2026 

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Employment in this position is contingent upon a satisfactory criminal history record check.

Position Number: 77907027

Location: Russell Park 1875 E Orange Ave, Tallahassee, FL 32311

Salary: $17.30 an hour and the potential for health benefits 

Supervisor: Jessica Kelley, Position Number - contact information: Jamie.Kelley@MyFWC.com or 850.228.6502

Broadband Code: 43-6011-03

Region: Northwest 

Class Title: OPS Administrative Assistant II

County: Leon

Working Hours: 8:00am – 5:00pm

List of Subordinates Supervised: None

Residency Requirement: None

Licensure, Certification or Registration Requirements: Valid Driver’s License

FWC Mission Statement: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Our organization: The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

The Division of Habitat & Species Conservation is comprised of six Sections and two offices. This position works within the Office of Conservation Planning Services (OCPS) of the Florida Fish and Wildlife Conservation Commission’s Division of Habitat and Species Conservation.

Minimum Qualifications: A high school diploma and six years of professional experience in administrative work. A bachelor’s degree can substitute for four of the six years’ experience.

A cover letter and resume must be submitted with your application.  Answers to qualifying questions must be validated in the application, resume and cover letter.

Description of Duties:

This is professional work assisting in the management of project review records for the Florida Fish and Wildlife Conservation Commission’s (FWC) Office of Conservation Planning Services (OCPS) in the Habitat and Species Conservation Division.  The incumbent is responsible for performing data entry into the FWC Project Log and providing quality, sharable, and accessible information throughout the agency.  Primary duties and responsibilities include:

• Monitoring the OCPS external email inbox for the identification, tracking, and distribution of project review information
• Retrieval, processing, and delivery of initial project review materials from external agency websites
• Conducting initial project screening
• Coordinating with OCPS biologists, other FWC staff, and external parties. This includes time-sensitive searches of internal systems and communicating results.
• Managing documents and records in the FWC Project Log

This position conducts initial project screening, performs data entry, coordinates reviews with OCPS biologists, other FWC staff, and external parties, and manages documents and records in the FWC Project Tracking System.  OCPS biologists conduct project reviews and comment on regulated activities that have potential to impact fish and wildlife resources.  This position is responsible for the delivery of initial project materials using external agency resources and working with external agency staff on accessing files and documents.  Duties include thoroughly researching projects and working with FWC staff to determine appropriate review processes and essential documents.

The incumbent is also responsible for producing quality reports, correspondence, and other work products which meet the intended objectives; assisting program staff in reviewing environmental application materials and data; preparing draft correspondence; distributing materials; maintaining and archiving records; attending and participating in internal meetings; and completing special projects as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of Microsoft Office applications, including Word, Excel, Outlook, SharePoint, and Teams.
• Knowledge of the methods of data collection and analysis.
• Knowledge of administrative and clerical procedures, principles, and practices.
• Ability to manage a large workflow and set appropriate priorities.
• Ability to prepare correspondence and technical reports.
• Ability to work independently and manage time efficiently.
• Ability to plan, organize, and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.
• Ability to conduct fact-finding research and utilize problem-solving techniques.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities.
• Ability to communicate effectively both orally and in writing.
• Ability to establish and maintain effective working relationships with others.

OPS employees are paid by the hour and do not have any form of paid leave.

OPS employees have the potential for health benefits.

For questions regarding this position, please contact Jessica Kelley by email at Jamie.Kelley@MyFWC.com or by phone at 850.228.6502.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.