OPS Budget Analyst - 31902012

Requisition No: 848389 

Agency: Division of Emergency Management

Working Title: OPS Budget Analyst - 31902012

 Pay Plan: Temp

Position Number: 31902012 

Salary:  $32.00/hour 

Posting Closing Date: 03/19/2025 

Total Compensation Estimator Tool

Budget Analyst
Bureau of Mitigation
State of Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters.  These range from floods and hurricanes to incidents involving hazardous materials or nuclear power.  FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, the Division manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”. 

Position Overview and Responsibilities:

This position is located in the Fiscal Operations Unit of the Bureau of Mitigation, and will assist the Fiscal Operations Manager in analyzing, tracking, and managing the bureau’s budget, contractual services, and use of management costs authorized under the applicable federal mitigation grant programs. Duties include, but are not limited to:

• Perform duties in compliance with applicable federal and state laws, rules, and procedures.
• Work with the bureau’s Grant Managers and the Bureau of Financial Management to accurately track state management costs awarded under FEMA Hazard Mitigation Assistance grants.
• Work with bureau’s Grant Managers and federal officials to initiate applications for federal assistance, request awarded state management costs, and grant closeout procedures under FEMA Hazard Mitigation Assistance grants.
• Act as liaison between FEMA and the Agency as needed.
• Assist the Fiscal Operations Manager in managing and updating the bureau’s staffing plan, including preparing for budget amendments as needed.
• Compile all data in a logical and efficient format and provide reports to the Fiscal Operations Manager and Bureau of Mitigation leadership.  
• Review programs, services, forms and reports, historical data, and confers with management and users to identify problems and improvements.
• Perform duties as assigned by the Fiscal Operations Manager and the bureau's eadership.

Knowledge, Skills, and Abilities:

• Ability to plan, develop, and administer comprehensive internal processes related to financial management and budgeting.
• Knowledge of FEMA’s Hazard Mitigation Assistance program rules and policies.
• Knowledge of the reimbursement of management and administrative costs specifically, as they are associated with administering the FEMA Hazard Mitigation Assistance programs.
• Ability to independently develop timelines and deadlines for multiple projects to successfully complete work accurately and on time. 
• Ability to collect, analyze, and interpret contract/grant programmatic and financial data.
• Knowledge of and ability to apply basic accounting and auditing principles and procedures.
• Skilled in the use of the Microsoft Office, which would include developing and manipulating spreadsheets in Microsoft Excel, drafting documents/reports in Microsoft Word on current statuses of projects/issues, and developing presentations for external and internal stakeholders.  
• Ability to utilize problem-solving techniques and conduct fact-finding research. 
• Ability to plan, organize, and coordinate work assignments. 
• Ability to communicate effectively with others verbally and in writing. 
• Ability to establish and maintain effective working relationships with others.
• Knowledge of the fundamentals of grants management and compliance with Section 215.97 and 215.971, Florida Statutes.

Minimum Qualifications:

• A minimum of four years' professional experience in the areas of Finance, Accounting, Contractual Management, or other related fields. A post-secondary degree may be used as an alternative for years of experience on a year-for-year basis.   
• Florida Certified Contract Manager (FCCM) certification or ability and willingness to obtain within the first 12 months of employment.

Special Notes:
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. 

Successful completion of background screening will be required for this position. 

The State of Florida and the Division of Emergency Management participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description.

Employees must be able to deploy to emergency sites with limited advance notice.
 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.