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OPS CONTRACT ADMINISTRATION ANALYST - 42902981

Date:  Oct 1, 2022
Location: 

TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32310


The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

Requisition No: 702735 

Agency: Agriculture and Consumer Services

Working Title: OPS CONTRACT ADMINISTRATION ANALYST - 42902981

Position Number: 42902981 

Salary:  $22.00 - $24.00 hourly 

Posting Closing Date: 10/10/2022 

OPS CONTRACT ADMINISTRATION ANALYST
 

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES
 

OFFICE OF AGRICULTURAL WATER POLICY
 

***OPEN COMPETITIVE OPPORTUNITY***
 

CONTACT:
 

Angela Weeks-Samanie (850) 617-1706
 

MINIMUM REQUIREMENTS:
 

A bachelor's degree from an accredited college or university in Business Administration/Management, Information Sciences, Finance or Accounting and three (3) years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, grant writing or project management or
 

A master's degree from an accredited college or university in Business Administration/Management, Information Sciences, Finance or Accounting can substitute for one year of the required experience or
 

Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.
 

Requires possession of a valid Driver License.

 

***ATTENTION CANDIDATES***
 

To be considered for a position with the Florida Department of Agriculture and Consumer Services:
 

  • All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
  • Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
  • Responses to Qualifying Questions must be verifiable in the Candidate Profile.
     

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

 

ADDITIONAL DUTIES:
 

In carrying out the duties of this position, the incumbent is expected at all times to be aware of and abide by the Department’s Standards of Conduct, as well as any and all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position.
 

Occasional overnight travel may be required.
 

NOTES:
 

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.
 

JOB DUTIES:
 

This is a professional position and a member of the Contracts and Grants section providing administrative and business support to the Office of Agricultural Water Policy (OAWP) central office, field staff and stakeholders. The incumbent will be responsible for contracts in excess of $100,000 annually. A working knowledge of and compliance with the following Florida Statutes is required: Chapters 119, 189, 570, and 572, and sections 287.057, 218.503, 218.32, 215.422, 215.971, 215.97, Florida Statutes, and others, and Rule Chapter 60A-1 and 5M-1, Florida Administrative Code.
 

Contract monitoring: Responsible for tracking, evaluating, enforcing, and documenting financial, programmatic and recipient performance of the contract to include: 1) reviews payment submittals, resolves any issues, provides approval and submits an attestation statement of completion, 2) enforces compliance with performance measures to ensure deliverables meet minimum quality standards through project deliverable reviews and onsite audits (at least once during the contract effective dates), 3) conducts contract financial reconciliation, ensures the contract closeout is received and contract terms and conditions have been met, and 4) confirms receipt of and reviews Financial Assistance Audit reports, and takes appropriate action to resolve any issues, if needed.
 

Serves as the contract liaison between OAWP, Project Managers, and contracted recipients 1) facilitating and engaging in regular contact, 2) coordinating all aspects of data requests and acquisition processes, 3) documenting recipient activities, issues and/or resolutions, and 4) providing assistance, guidance and correspondence in a timely and accurate manner.
 

Contract Planning and Management: Responsible for the development, execution and management of all assigned contracts and purchase orders entered into by OAWP for best management practices (BMP) implementation, BMP cost-share program delivery, BMP conservation technicians, mobile irrigation laboratory services, research, demonstration, and soil and water conservation district support services.
 

Assists with coordinating and conducting on-site training activities to OAWP key stakeholders as it relates to fiscal and programmatic compliance.
 

Responds to requests for assistance from division management, employees, and the general public for information, reports, and guidance.
 

Monitors year-end contract activities; participates in the annual certified forward (CF) process; verifies information and amounts are correct and current and coordinates adjustments with the Budget and Finance Section.
 

Performs other related duties as assigned.

 

KNOWLEDGE, SKILLS AND ABILITIES:
 

  • Knowledge of uniform accounting system, methods of data collection and analysis, and fiscal, contract and grant management.
  • Ability to develop programs for monitoring compliance with and meeting goals established for contracts and grants.
  • Collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.
  • Organize data into logical format for presentation in reports, documents and other written materials.
  • Conduct fact finding research.
  • Utilize problem-solving techniques.
  • Work independently.
  • Communicate effectively.
  • Establish and maintain effective working relationships with others.
  • Interpret and apply statutes, rules, regulations, policies, and procedures; and
  • Proficiently use MS Excel, MS Word, MS Teams, MS PowerPoint, MS Publisher and Adobe Pro.
     

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Tallahassee