OPS Contract Manager - 31902070

Requisition No: 856761 

Agency: Division of Emergency Management

Working Title: OPS Contract Manager - 31902070

 Pay Plan: Temp

Position Number: 31902070 

Salary:  $30.00/Hour 

Posting Closing Date: 07/28/2025 

Total Compensation Estimator Tool

OPS Contract Manager

Bureau of Recovery/Contract Management Section

State of Florida Division of Emergency Management

This position is located in Tallahassee, Florida

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

• Manage contracts for the Bureau of Recovery, develop modifications of contractual agreements and task orders including individually designed scopes of work, deliverables and reporting requirements.
• Assist in the development and revision of grantee program, financial review, monitoring criteria and relevant administrative rules.
• Provide technical consulting relating to the receipt and use of federal and state emergency management grant funding to assure the completion of activities specified in the contracts awarded by the Bureau.
• Acting as a Bureau liaison while maintaining a working rapport with assigned contractors/vendors through verbal, written and on-site communication Monitor contractor/vendor compliance with program requirements through review, analysis and processing of financial and program deliverables including expenditure, budgeting, staffing and progress reports, audits and requests for payment to ensure completeness, accuracy and consistency with applicable rules, regulation and program criteria and objectives.
• Ensure that contract files and records are maintained and prepare required reports regarding the status of awarded agreements.
• Maintain an automated logging system for tracking all contractor/vendor payments.
• Review all financial documentation submitted by contractors/vendors to ensure technical correctness, numerical accuracy and completeness before submission to the Governor’s Authorized Agency for payment approval.
• Cross train and back fill positions within section as needed.
• Serve as a liaison with other Bureau of Recovery units, as directed.
• Perform other duties and travel as required, to include assisting in disaster duties as a result of declared and non-declared disaster events.

Knowledge, Skills, and Abilities:

• Ability to monitor contractor/vendor compliance with program requirements through review, analysis and processing of financial and program deliverables including expenditure, budgeting, staffing and progress reports, audits, and requests for payment.
• Knowledge of contract management in compliance with 287 F.S. and Rule 60A-1.002, FAC.
• Knowledge of procurement laws and rules, specifically Section 287, F.S.
• Ability to prepare contractual documents to include but not limited to: a clearly established scope of work, deliverables directly related to the scope of work, performance criteria for each deliverable, and financial consequences.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize, and coordinate work assignments.
• Demonstrated ability to communicate effectively both orally and in writing, and to provide technical assistance to local governments and other entities.
• Knowledge of the roles and responsibilities of federal, state, and local government entities in response to disasters.
• Demonstrated ability to work effectively in a team environment and/or individually, whether with internal or external stakeholders, on programmatic issues and/or principals.
• Ability to establish and maintain effective working relationships with others.
• Skilled in the use of personal computers, Microsoft Office products (PowerPoint, Excel and Word), and web-based applications.
• Ability to travel for up to 14 days at a time when activated, and to work non-traditional work hours during emergency events.
• Ability to successfully complete the Florida Certified Contract Manager (“FCCM”) in compliance with Section 287.057 and 215.971 (2)(a)1. F.S. and maintain thereafter.

Minimum Qualifications:

• Florida Certified Contract Manager (FCCM) certification or have the ability and willingness to obtain it within the first twelve (12) months of employment.
• Computer experience, including but not limited to Microsoft Office such as Word, Excel, Outlook, PowerPoint, and other database/spreadsheet software.
• During declared state emergencies, you may be required to work more than 10 hours per day, weekends, and be deployed in support of disaster response for up to 14 days, if needed.

Special Notes:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

FDEM is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. FDEM appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

FDEM is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.

Successful completion of background screening will be required for this position.

The State of Florida and FDEM participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.