OPS Financial Specialist Coordinator - 31902083

Requisition No: 848593 

Agency: Division of Emergency Management

Working Title: OPS Financial Specialist Coordinator - 31902083

 Pay Plan: Temp

Position Number: 31902083 

Salary:  $28.00/hour 

Posting Closing Date: 03/24/2025 

Total Compensation Estimator Tool

Financial Specialist Coordinator
Bureau of Mitigation
State of Florida Division of Emergency Management

This position is located in Tallahassee, FL

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters.  These range from floods and hurricanes to incidents involving hazardous materials or nuclear power.  FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, the Division manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the state of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

Position Overview and Responsibilities:

This position is located in the Fiscal Operations Unit of the Bureau of Mitigation, and will assist with analyzing, tracking, and managing grants and projects. 

Duties include but are not limited to the following:

• Ensure compliance with federal and state laws, rules, and regulations.
• Assist the Subrecipient Support Lead in oversight of all Financial Specialists in the development of subgrant agreements and processing of reimbursement payments. 
• Assist in monitoring all subgrant agreements and reimbursement payments to be sure they are processed in a timely manner.
• Assist in development of subgrant agreements and processes reimbursement payments as needed.
• Provide first level review of all subgrant agreements and reimbursement payments developed and processed by the Financial Specialists.
• Assist in second level review of subgrant agreements and reimbursement payments as needed.
• Provide training and guidance to Financial Specialists and work with Quality Control Specialists as needed, to ensure quality development of agreements and payment packages.
• Assist in quarterly financial and progress reporting to FEMA on all open HMA grants and projects.
• Maintain data entry in Federal and State financial systems, including NEMIS, FACTS, FFATA, FOCUS, and any other applicable systems.
• Perform disaster related duties as deemed appropriate and assist as needed in response and recovery activities associated with declared and non-declared disasters.
• Perform other duties as assigned by Fiscal Operations Unit leadership.

Knowledge, Skills, and Abilities:

• Knowledge of state and/or federal grant programs and subgrant administration procedures. 
• Demonstrated ability to understand and apply rules, regulations, policies, and procedures.  
• Demonstrated ability to manage financial program activities and accurately prepare financial reports.  
• Demonstrated ability to enter and maintain data in applicable federal and state financial systems.  
• Demonstrated ability to communicate effectively, verbally and in writing, to staff and provide technical assistance related to development of subgrant agreements and reimbursement payment packages.  
• Demonstrated ability to conduct quality reviews of subgrant agreements and reimbursement payments.  
• Ability to work independently as well as under close supervision in approach to job tasks and assignments.  
• Demonstrated computer software skills including Outlook, Word, Excel, PowerPoint, and other database/spreadsheet software.  
• Ability to manage multiple assignments and prioritize completion in an effective manner.
• Ability to travel overnight and to work non-traditional work hours during emergency events and assume disaster relief duties as directed.

Minimum Qualifications:

• A minimum of four years of professional experience in the area of finance, accounting, contractual management, or other related field.  A post-secondary degree may be used as an alternative for years of experience on a year-for-year basis.
• Florida Certified Contract Manager (FCCM) certification or ability and willingness to obtain within the first 12 months of employment.

Special Notes:
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. 

Successful completion of background screening will be required for this position. 

The State of Florida and the Division of Emergency Management participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.