OPS GOVERNMENT OPERATIONS CONSULTANT I - 64801487

Requisition No: 837834 

Agency: Department of Health

Working Title: OPS GOVERNMENT OPERATIONS CONSULTANT I - 64801487

 Pay Plan: Temp

Position Number: 64801487 

Salary:  $24 - $34 per hour 

Posting Closing Date: 09/25/2024 

Total Compensation Estimator Tool

State Personnel System Opportunity

Applicants accepted only from employees currently employed in a State Personnel System position. Applicants will not be accepted from those employed outside of the State Personnel System.

This position works under the general supervision of the Deputy Director of Public Health Research in the Biomedical Research Section and provides back up to Section staff.  This position provides direct support to Biomedical Research staff by performing administrative and contract assistance duties. The position requires working cooperatively with a wide range of staff, seeking solutions to routine problems and issues within established office policies and procedures, guidelines and rules and performing in a highly responsible and timely matter.

Performs the following responsibilities for staff: travel authorizations and reimbursement, purchasing, logistics, and general office administrative functions. Works with advisory board members on paper travel requests and travel reimbursement. Coordinates travel for speakers of Biomedical Research events. Works with the speakers and their staff to ensure smooth reimbursement for travel.

Finalizes correspondence and reports and performing other office support functions as assigned. Maintaining files (includes archiving old files). Takes lead on contract staffing purchase orders, annual renewal purchase orders, and purchasing office supplies. Finalizes certificates and meeting materials. Completes proofreading for multiple reports and documents.

Assists in scheduling and arranging meetings, audioconferences, web-conferences, conference calls and other events or meetings including meeting and room arrangement, reservation of conference or video-conferencing lines, and on-site hosting. Coordinates with outside vendors to arrange for meeting venues, contracts, and logistics. This includes arranging for pre-shipments of items, working with the program administrator and legal on hotel and meeting contracts. Coordinates with budget coordinator and purchasing to arrange for payment.

Provides administrative functions related to research grant management. This includes folder development, processing invoices and change requests, and working with researchers and administrative staff for the effective management required in the Grant Management Manual.

Responsible for logging routed folders into WorkFlow for Biomedical Research for tracking purposes and transport folders and/or interoffice correspondence.  Follows up on WorkFlow assignments to ensure all assignment and/or folders are closed out in a timely manner per department procedures. Performs other related duties as assigned.

Required Knowledge, Skills, and Abilities:

• Skill in the use of standard office equipment, computers and software.
• Skill in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to accurately prepare and maintain records, files and reports.
• Knowledge of the principles and practices of purchasing.

Qualifications:

• State of Florida government experience,
• Administrative or clerical experience with four years of experience, or
• A bachelor's degree from an accredited college or university and one year of administrative experience.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

4025 Esplanade Way

Tallahassee, FL 32399

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements.  Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.