OPS GOVERNMENT OPERATIONS CONSULTANT II - 65650069

Requisition No: 853328 

Agency: Elder Affairs

Working Title: OPS GOVERNMENT OPERATIONS CONSULTANT II - 65650069

 Pay Plan: Temp

Position Number: 65650069 

Salary:  $15.00-$21.30 HOURLY 

Posting Closing Date: 05/23/2025 

Total Compensation Estimator Tool

DEPARTMENT OF ELDER AFFAIRS

BUREAU OF ELDER RIGHTS

*****OPEN COMPETITIVE*****

ATTENTION CANDIDATES

Candidate Profile (application) must be complete in its entirety.

• Include supervisor names and phone numbers of all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment for 3 months or more MUST be addressed on application.
• Experience, education, training, knowledge, skills, and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history.
• Periods of employment should be entered with the most recent/current listed first.
• If you are a retiree of the Florida Retirement System (FRS), please contact the FRS to determine if your current benefits may be affected if you are reemployed with the State of Florida in an FRS-covered position.  Your current retirement benefits may be canceled, suspended, or deemed invalid depending upon the date of your retirement. 

• If claiming Veteran’s Preference, candidates MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidates MUST attach a copy of your official layoff letter when applying.
• All documentation is due by the close of the vacancy announcement. 

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

PAPER APPLICATIONS WILL NOT BE ACCEPTED BY THE AGENCY. APPLICATIONS MUST BE SUBMITTED THROUGH THE PEOPLE FIRST SYSTEM.

Mission Statement: To promote the well-being, safety, and independence of Florida’s elders, their families, and caregivers.

Vision Statement: For all Floridians to live well and age well.

We are seeking an enthusiastic individual with a desire to share our Agency’s mission to promote the well-being, safety, and independence of Florida's seniors, their families, and caregivers, and the vision for all Floridians to live well and age well.  If you have good judgment, a desire to enrich the lives of others, and share our mission and vision, please consider joining our team.

WHERE YOU WILL WORK:

The Department of Elder Affairs is in the Southwood Office complex in Tallahassee, Florida’s Capital City.  Lined with rolling hills, oak trees, and canopied roads Tallahassee combines traditional charm with a modern pace of life. Home to two major universities, Tallahassee has a vibrant art and music scene, stately gardens, as well as a vast number of nature trails for those who love the outdoors.  Tallahassee is a highly desirable location for both those seeking their first job and those ready to enter the next exciting chapter in their career. Also, with no state income tax, Florida is a great place to work regardless of where you are on the career ladder. For more information about Tallahassee, please visit:  https://www.talchamber.com/visit-tallahassee/.

BENEFITS OF WORKING FOR THE STATE OF FLORIDA:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive employee benefits including:

• Participation in state group insurance (must meet eligibility requirements*).  For more details consult with People First at 877-562-7287 or go to:  https://www.mybenefits.myflorida.com/health/eligibility_and_enrollment/ops_employees
• Participation in the Florida Deferred Compensation Plan (457b).  (For additional details and online enrollment visit MyFloridaDeferredComp.com)
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan).  (For more information, please click Social Security Alternative Plan (aigrs.com) and read OPS Social Security Alternative Plan)
• Flexible Spending Accounts

*Seasonal and part-time OPS employees (less than 30 hours average per week) refer to the links above for detailed eligibility requirements.

DUTIES AND RESPONSIBILITIES:

This professional-level position is responsible for comprehensive contract management activities within the Senior Community Service Employment Program (SCSEP) unit. The role requires a thorough understanding of Title V of the Older Americans Act and its implementing federal regulations, as well as familiarity with SCSEP-specific guidance such as Data Collection Handbooks, Training and Guidance Letters, and related program documentation. The ideal candidate will possess strong communication and analytical skills, demonstrate proficiency in interpreting financial and performance data, and maintain a working knowledge of basic financial principles.

1. Contract Oversight and Compliance Monitoring

• Serve as the primary contract manager for assigned SCSEP grantees.
• Ensure compliance with contractual obligations, Title V of the Older Americans Act, and relevant federal regulations.
• Maintain detailed, up-to-date contract files in accordance with agency policies.
• Provide continuous oversight of contractor activities to verify performance targets and budget benchmarks are met.

2. Performance Management and Data Analysis

• Review and analyze monthly and quarterly performance reports and data submissions.
• Monitor metrics within the national SCSEP data system to identify trends and issues.
• Develop and implement performance improvement plans (PIPs) to address deficiencies.
• Collaborate with contractors to support the achievement of program goals.

3. Financial Oversight and Budget Analysis

• Evaluate contractor expenditure reports for compliance and cost-efficiency.
• Monitor spending patterns to anticipate potential issues or reallocation needs.
• Enter financial data accurately into internal budget tracking systems.
• Coordinate with fiscal staff to ensure alignment with program budgets and federal requirements.

4. Monitoring and Reporting

• Lead and conduct quality assurance reviews and data validation through desk reviews and on-site monitoring.
• Prepare comprehensive monitoring reports outlining:
  • Observations
  • Technical assistance provided
  • Compliance findings
  • Recommended corrective actions
• Follow up with contractors to ensure timely implementation of corrective actions.

5. Stakeholder Engagement and Program Evaluation

• Conduct site visits and interviews with host agency supervisors and SCSEP participants.
• Assess the quality of training, suitability of assignments, and participant satisfaction.
• Use stakeholder feedback to recommend improvements to enhance service delivery and outcomes.

6. Training and Technical Assistance

• Provide targeted training and technical assistance to contractor staff.
• Develop tools, resources, and training materials to promote program consistency and innovation.
• Support contractor capacity-building efforts to ensure long-term compliance and success.

7. Outreach and Public Engagement

• Develop and implement outreach strategies aligned with SCSEP's mission and goals.
• Represent SCSEP at Elder Opportunities events, Livable Florida initiatives, and community programs.
• Deliver engaging presentations to:
  • Promote SCSEP awareness
  • Educate the public and stakeholders
  • Strengthen partnerships with workforce agencies and employers
• Expand SCSEP visibility and build strategic alliances for participant placements.

8. Procurement and Evaluation Support

• Participate as an evaluation team member in SCSEP procurement processes (e.g., RFP reviews).
• Apply federal and programmatic knowledge to assess proposals for:
  • Compliance
  • Program quality
  • Cost-effectiveness

9. Special Projects and Leadership Support

• Support the SCSEP Unit Supervisor with strategic planning and inter-agency initiatives.
• Lead or contribute to special projects aimed at improving:
  • Operational efficiency
  • Data quality
  • Participant services
• Serve as a subject matter expert in SCSEP contract and grant management.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

• Strong verbal and written communication skills and the ability to interact effectively with internal staff, external partners, and contractors.
• Ability to work independently and as part of a team while maintaining effective working relationships.
• Strong organizational skills with the ability to prioritize tasks, manage time effectively, and demonstrate leadership.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with web browsers and other digital tools.
• Working knowledge of standard office equipment, including copiers and fax machines.
• Familiarity with state government correspondence formats and administrative procedures (preferred).
• Understanding of state and federal contracting and procurement policies, rules, and regulations (preferred).
• Commitment to ongoing professional development and training in the area of contract and grant management.
• Ability to apply basic accounting principles and perform budget analysis.
• Ability to understand, interpret, and apply relevant laws, rules, and policies.
• Skill in interpreting auditing standards and evaluating financial and performance data.
• Ability to provide meaningful technical assistance and guidance to contractors.
• Strong problem-solving, planning, and coordination abilities.
• Willingness and ability to travel for monitoring and training purposes.

REQUIREMENTS:

• Valid Florida driver’s license or ability to obtain one prior to travel, if applicable.
• Florida Certified Contract Manager (FCCM) certification is required; may be obtained after hire, in accordance with agency policy.

SPECIAL NOTES:

Preference will be given to the Department of Elder Affairs employees.

BACKGROUND CHECKS:

Successful completion of a Level 2 Criminal History Background Check is required for all applicants selected for this position.

APPLICANT INFORMATION:

Applicants should apply on-line via the People First Website https://peoplefirst.myflorida.com by 11:59 p.m. (EST) on the closing date of the position vacancy advertisement but are strongly encouraged to apply by 6:00 p.m. on the closing date to avoid any system down times or any other complications that may arise.

If you have problems applying on-line, call the People First Service Center at 1-877-562-7287. Paper applications will not be accepted by the agency.

The Department of Elder Affairs is an "older worker-friendly" employer and also lists vacancies on the Silver Edition website, found at http://silver.employflorida.com, that connects persons age 50 and older with other businesses/volunteer organizations/employers who specify they are "older worker-friendly."

The Department of Elder Affairs is an E-Verify employer and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each New Employee’s I-9 Form to confirm work eligibility.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.