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OPS GOVERNMENT OPERATIONS CONSULTANT III - 40099052 1

Date:  Sep 16, 2022
Location: 

TALLAHASSEE, FL, US, 32399


The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

Requisition No: 654863 

Agency: Economic Opportunity

Working Title: OPS GOVERNMENT OPERATIONS CONSULTANT III - 40099052 1

Position Number: 40099052 

Salary:  $23.00/Hourly 

Posting Closing Date: 09/30/2022 

****Previous applicates are still being considered and do not need to reapply****

JOB TYPE:  Full Time/OPS GOC IIi

 

Our Organization and Mission:

The Florida Department of Economic Opportunity (DEO) works across the state to support Florida’s economy, robust and talented workforce and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities and workforce are better prepared to withstand future economic slowdowns and natural disasters.

 

In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply for positions at DEO that fit their skill sets.

 

The Florida Department of Economic Opportunity is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.  (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

 

Let DEO’s mission become yours. To find out more about us, click on the link : http://www.floridajobs.org/

 

The Work You Will Do:

This is a Government Operations Consultant III position in Tallahassee, Florida with the Department of Economic Opportunity working under the Bureau of Economic Self-Sufficiency within the Division of Community Development.

 

The Difference You Will Make:

The Government Operations Consultant III position will assist the Bureau Chief in planning, directing, and implementing the Community Service Block Grant (CSBG), and Low-Income Energy Assistance Program (LIHEAP), Weatherization Assistance Program (WAP), and Low-Income Household Water Assistance Program (LIHWAP) within the Bureau of Economic Self-Sufficiency (BESS).

 

How You Will Grow:

DEO encourages its employees to constantly innovate and seek efficiencies.  Trainings are made available throughout the year and on request with our Office of HR Training.

  • Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
  • Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
  • Provides information clearly, accurately, and succinctly; and also exhibits good listening skills.
  • Works collaboratively to optimize the effectiveness of DEO's available resources and tools.
  • Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader.  We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.  

 

Where You Will Work:   

Tallahassee is Florida’s Capital City and continues to grow attracting development and new business. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend.  DEO is in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the Capitol. Each spring, the legislative session opens and people pour in to see the State perform its business. So regardless of what brought you here, being here will guarantee you an experience vibrant with entertainment, culture and delight. Tallahassee is:

  • Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music and natural resources (https://talgov.com/ )
  • Home to major college campuses, Florida State University(FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
  • Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ 
  • Within a state having no state income tax for residents of Florida

 

WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES?

 Some benefits applicable to OPS employees:

  • Participation in Alternative Retirement Plan
  • Participation in state group insurance (effective January 1, 2014, must meet eligibility requirements, please contact People First Service Center at 1-866-663-4735 for enrollment and changes).
  • Coverage under the Federal Family and Medical Leave Act
  • Coverage under the State of Florida Workers’ Compensation Plan

As an OPS employee, you may be eligible for health benefits based on the number of hours worked.

 

WHAT BENEFITS ARE NOT APPLICABLE TO OPS EMPLOYEES?

  • Any form of paid leave
  • Paid holidays
  • Reinstatement rights or retention rights

 

PAY: $23.00/HR

 

 THE HIRED CANDIDATE WILL BE RESPONSIBLE FOR THE FOLLOWING:

This position works with the Bureau of Economic Self-Sufficiency to administer and monitor the federally funded Community Service Blaock Grant (CSBG), Low Income Energy Assistance Program (LIHEP), Weatherization Assistance Program (WAP), and the Low- Income Household Water Assistance Program (LIHWAP). Requires the highest level of contract and grant management knowledge skills and abilities.  The incumbent is expected to exercise independent judgment in identification and development of contract and grant management resources, tools, and process improvements.

This position will assist the Bureau Chief in planning and the Community Program Managers, directing and implementing the CSBG, LIHEAP, WAP, and LIHWAP within the Bureau of Economic Self-Sufficiency (BESS).

Assist Bureau Chief and the Community Program Managers with establishing necessary policies and institute appropriate procedures to effectively and efficiently accomplish the implementation of the CSBG, LIHEAP, WAP, and LIHWAP goals and objectives.

Assist the Bureau Chief and Community Program Managers on matters of coordination, internal and external communication related to CSBG, LIHEAP, WAP, and LIHWAP.

Ensure that all administrative functions in support of CSBG, LIHEAP, WAP, and LIHWAP are completed in an efficient and effective manner.

This position Implements, administers, and monitors assigned programs, including program design, contract issuance, payment review, and grant closeout.  Specific duties and responsibilities include:

  • Assists in policy interpretation and implementation of the CSBG, LIHEAP, WAP, and LIHWAP.
  • Assists in preparation of the annual federal application for CSBG, LIHEAP, WAP, and LIHWAP.
  • Facilitate the administration of CSBG, LIHEAP, WAP, and LIHWAP subrecipient agreements including vendor contracts, interagency agreements, data sharing agreements and memoranda of understanding.
  • Review external best practices to ensure a high level of program execution and make recommendations to management if changes are needed.
  • Analyzes and reviews state and federal statutory and regulatory policies as they relate to the CSBG, LIHEAP, WAP, and LIHWAP.
  • Assists in the development of grant related procedures manuals, program descriptions, and policies.
  • Researches specific policy issues as requested by the Bureau Chief or assigned Community Program Managers.
  • Recommends policy clarifications and revisions to Bureau Chief or assigned Community Program Managers.
  • Maintain agreement logs in accordance with DEO policy and procedures and to ensure compliance with applicable statutory requirements.
  • Enters data into and generates reports from federal and state mandated tracking systems.
  • Prepares required reports for submission to the U.S. Department of Health and Human Services or other entities as assigned.
  • Provides technical assistance to CSBG, LIHEAP, WAP, and LIHWAP subrecipients.
  • Provides consultative services and technical assistance to subrecipients, contractors/vendors to develop a scope of work, budget, timeline, and deliverables. 
  • Reviews subrecipient responses to CSBG, LIHEAP, WAP, and LIHWAP monitoring reports.
  • Participates in CSBG, LIHEAP, WAP, and LIHWAP workshops, including making presentations on relevant topic areas.
  • Develop contract and grant administration goals and objectives, identifying resources, interpreting statutes and rules, and providing technical and administrative assistance. 
  • Perform preliminary document reviews, facilitate the establishment and tracking of agreements through the department review and approval process, which includes the coordination of the agreement review and approval from other department offices (General Counsel, Office of Financial Management, Office of Budget Management, and Executive Leadership).
  • Create and manage agreements and/or contracts budgets and deliverable schedules.
  • Prepare cost/price analyses to determine all cost are reasonable and allowable.
  • Conducts independent planning and evaluation work related to complex agreements and/or contracts within the Bureau.
  • Develop and process Requests for Proposals (RFPs) and Invitations to negotiate (ITNs), as required.
  • Process and track payments to ensure compliance with state guidelines and contract requirements.
  • Conduct desktop and onsite monitoring on activities and expenditures of CSBG, LIHEAP, WAP, and LIHWAP projects to ensure compliance with state guidelines and contract requirements.
  • Maintain good working relationships and keep in close coordination with partnering agencies.
  • Prepare reports and analyses and make recommendations to team to determine program action.

 

 

Required Knowledge, Skills, and Abilities:

  • Ability to acquire knowledge of residential programs and related standards or technical requirements.
  • Ability to work independently and as a member of a team.
  • Ability to organize and prioritize work assignments and effectively handle multiple tasks to complete assignments on time.
  • Ability to interpret statutes, administrative rules, and federal regulations and explain these requirements.
  • Possess excellent verbal and written communication skills with outstanding customer service skills.
  • Ability to compile data from a variety of sources and present it in a logical manner.
  • Ability to create spreadsheets in Microsoft Excel, prepare documents in Microsoft Word, and create PowerPoint presentations.
  • Ability to coordinate and manage activities with other partners
  • Ability to demonstrate adaptability and flexibility and handle multiple tasks
  • Ability to work independently and exercise sound judgment while representing the Departments best interest
  • Ability to meet deadlines without sacrificing accuracy, customer service, or ethics.
  • Ability to conduct research and provide reports and analyses as required.

 

 

ADDITIONAL INFORMATION
This position’s advertisement may also be viewed by registering on the Employ Florida website at http://www.employflorida.com/.

 

The Florida Department of Economic Opportunity is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.  (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)
 

If you think you have been subjected to unlawful discrimination, you may file a complaint within 180 days from the date of the alleged violation with either the recipient’s Equal Opportunity Officer, or the Director, Civil Rights Center:

  • Equal Opportunity Officer, Department of Economic Opportunity, Caldwell Building – MSC 150, 107 East Madison Street, Tallahassee, FL 32399-4129; or
  • Director, Civil Rights Center (CRC), U.S. Department of Labor, 200 Constitution Avenue NW, Room N-4123, Washington, DC 20210.

 

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Tallahassee