OPS GOVERNMENT OPERATIONS CONSULTANT III - 40099798

Requisition No: 835516 

Agency: Commerce

Working Title: OPS GOVERNMENT OPERATIONS CONSULTANT III - 40099798

 Pay Plan: Temp

Position Number: 40099798 

Salary:  $27 - $30/Hourly Based of Experience 

Posting Closing Date: 12/01/2024 

Total Compensation Estimator Tool

*****Previous candidates are still being considered and do not need to reapply.*****

Our Organization and Mission:

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.  (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

The Work You Will Do:

The (OPS) Government Operations Consultant III, position is in the Division of Community Development, Bureau of Small Cities and Rural Communities. This is a highly responsible contract management position in the Rural Infrastructure Fund (RIF) program. Plan, facilitate, and assist in the negotiation of agreement changes, amendments, coordinate the development of cost and price analysis, conduct agreement and file post-audits and closeout, complete the agreement checklists, facilitate findings of fact and resolve agreement disputes. Update tracking systems and maintain agreement logs in accordance with the RIF program and department policy and procedures and to ensure compliance with applicable statutory requirements.

The Difference You Will Make:

The Rural Infrastructure Fund (RIF) facilitates planning, preparing, and financing of infrastructure projects in rural communities to encourage job creation, capital investment and the strengthening and diversification of rural economies. RIF funds are often used by rural communities as a match for other infrastructure funding programs, such as those offered by the Small Cities Community Development Block Grant, United States Department of Agriculture - Rural Development, and the United States Department of Commerce - Economic Development Administration. FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing are a must.

How You Will Grow:

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies.  Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader.  We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.  

Where You Will Work:   

Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend.  FloridaCommerce’s main office is in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you a unique experience, professional growth, entertainment, and culture. Tallahassee is:

• Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources (https://talgov.com/ )
• Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
• Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )

• Within a state having no state income tax for residents of Florida

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

* We care about the success of our employees.

* We are always improving our technology, our tools, our customer’s experiences, and ourselves.

* A rewarding experience for reliable, compassionate, and professional employees.

Pay:  $27 - $30 / Hourly Based on Experience

Your Specific Responsibilities:

• This is a highly responsible contract management position in the Rural Infrastructure Fund (RIF) program.
• The incumbent is expected to exercise independent judgment in identification and development of contract and grant management resources, tools, and process improvements for the RIF program.
• This position is an advocate for RIF. Serves as a participant for team assignments, process improvements, and special projects; fosters teamwork; and participates in the identification of program and process improvements for the RIF program.
• Plan, facilitate, and assist in the negotiation of agreement changes, amendments, coordinate the development of cost and price analysis, conduct agreement and file post-audits and closeout, complete the agreement checklists, facilitate findings of fact and resolve agreement disputes. Update tracking systems and maintain agreement logs in accordance with the RIF program and department policy and procedures and to ensure compliance with applicable statutory requirements.
• Develop contracts and grant administration goals and objectives, identifying resources, interpreting statutes and rules, and providing technical and administrative assistance.  Participate, as needed, in the development and revision of contracts and grant related policies and procedures.
• Facilitate the administration of RIF contract and grant agreements. Perform preliminary document reviews, facilitate the establishment and tracking of agreements through the department review and approval process, which includes the coordination of the agreement review and approval from other department offices (General Counsel, Office of Financial Management, Office of Budget Management, and Executive Leadership).
• Prepares a risk analysis and, if required, a monitoring plan for each assigned sub-grant.  The employee monitors the progress of all assigned sub-grants through phone calls and email to representatives of the sub-grant recipients and through on-site visits to the communities.  A detailed report is completed following each monitoring visit.
• Responsible for reviewing and processing all correspondence, payment requests, contract modifications, policies and procedures, procurement documents, and closeout requests to ensure compliance with federal and state requirements.
• Reviews all sub-grant applications submitted by the local governments within the employee’s assigned area of responsibility and prepares contract award documents.
• Maintains all files on the contracts from execution to final closeout. 
• Provides technical assistance to local governments and their consultants in the employee’s assigned area.
• Participates in the development and implementation of training workshops and webinars for local governments and their consultants.

Required Knowledge, Skills, and Abilities:

• Experience in developing, administering and monitoring State and or Federal grants and contracts.
• Knowledge of and experience of State purchasing procedures.
• Ability to coordinate and manage activities with other partners.
• Ability to demonstrate adaptability and flexibility and handle multiple tasks.
• Ability to work independently and exercise sound judgment while representing the Departments best interest.
• Requires the highest level of contract and grant management knowledge skills and abilities.
• Excellent verbal and written communication skills with outstanding customer service skills.
• Ability to meet deadlines without sacrificing accuracy, customer service, or ethics.
• Ability to conduct research and provide reports and analyses as required.
• Ability to organize and prioritize work assignments and effectively handle multiple tasks to complete assignments on time. 
• Knowledge based on managing federal, state, and/or local grants or contracts. 
• Ability to interpret statutes, administrative rules, and federal regulations and explain these requirements. 
• Possess effective good public speaking ability. 
• Ability to compile data from a variety of sources and present it in a logical manner. 
• Ability to create spreadsheets in Microsoft Excel, prepare documents in Microsoft Word, and create PowerPoint presentations.
• Ability to work independently and as a member of a team. 

Preferred:

• FCCM Certification (Preferred but not required)
• Experience interpreting federal/state laws, rules, and regulations.
• Experience managing federal, state, and/or local grants or contracts.
• Experience with Microsoft Excel, Word, and PowerPoint

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.