OPS GRANT SPECIALIST C - 64858374

Requisition No: 808740 

Agency: Department of Health

Working Title: OPS GRANT SPECIALIST C - 64858374

Position Number: 64858374 

Salary:  $24.68 per hour 

Posting Closing Date: 10/02/2023 

Job Title: OPS Grant Specialist C - 64858374

FLORIDA DEPARTMENT OF HEALTH - OPEN COMPETITIVE OPS OPPORUTNITY

Previous applicants need not apply.

The Florida Department of Health (DOH) is seeking a creative, organized, career-oriented, flexible, and motivated individual to become an essential member of our grants management team as a Grants Specialist C. The Department works to protect, promote, and improve the health of all people in Florida through integrated state, county, and community efforts. As one of Florida’s leading state agencies, DOH’s workforce has more than 12,000 employees who serve millions of individuals across the state striving to make Florida the Healthiest state in the nation!

If you thrive in a dynamic, people-oriented environment and want to help influence the quality of public health in Florida, please apply to become our next OPS Grant Specialist C in the Division of Public Health Statistics and Performance Management.

Your Specific Responsibilities:

This is a highly project-oriented position assisting the grants management team with the coordination of research tasks and time-sensitive department-wide proposal development assignments. This position is under the direct supervision of the Strategic Projects Manager within the Division of Public Health Statistics and Performance Management. The work involves performance of grant research and development activities and independently planning grant objectives. This position works with the Strategic Projects Manager, the Grants Resource Manager, and the Division Directors across the department to assist in the development and implementation of grant proposals to achieve strategic outcomes. This position will also assist with collecting and analyzing grant research to respond to inquiries.

Specific tasks include:

• Coordinating verbal and written communications and assignments for grant programs.
• Prepares meetings and calendar invitations for grant review.
• Reviews, assigns, prepares, and tracks grant correspondence assignments within required time frames and drafts email correspondence as needed.
• Organizes grant team meetings including coordination and preparation of agenda items and dissemination of meeting minutes as required.
• Proofreads grant documents, takes meeting notes and performs other departmental administrative assignments.
• Serves as a backup to the Grants Resource Manager
• Works on special grant projects as assigned by the Strategic Projects Manager for the Division of Public Health Statistics and Performance Management.
• Research relevant statistics, data and program information related to grants.
• Other duties as assigned, including assisting as needed in response to and recovery following natural or man-made disasters.

Required Knowledge, Skills, and Abilities:

• Knowledge of administrative and clerical procedures and systems
• Knowledge of general grants management procedures and systems
• Knowledge of principles and processes involved in business and organizational planning, coordination, and execution. (This may include strategic planning, resource allocation, staff modeling, leadership techniques, and production.)
• Understanding written sentences and paragraphs in work related documents Communicating effectively with others in writing as indicated by the needs of the audience especially for the development of high-quality and edited grant proposals
• Managing one's own time and the time of others especially during time-sensitive grant proposal development and including the ability to work independently
• Knowing how to find information and identifying essential information especially grant notices
• Knowledge of computer software including applications (i.e. Microsoft Word, Excel, PowerPoint, and Outlook) Good listening, verbal and writing skills.
• Ability to identify funding opportunities for agency programs based on agency strategic plans
• Ability to collaborate with program office staff across the department on grant proposal development and tracking activities for open grant opportunities.
• Ability to prepare and submit grant reports and monitor proposal and application requirements.
• Responsible for collection, analysis and reporting of data related to the performance of program activities that are funded by grants.
• Ability to develop forms, processes, procedures, and policies for implementing a consistent grant application methodology.
• Ability to maintain confidentiality while handling sensitive and/or private information

Qualifications:

• Minimum -- 2-years clerical or customer service experience and Microsoft Office Suites programs (Word, Excel, PowerPoint, and Outlook)
• Minimum – 2 years of working in a program managing or assisting with a grant or working on carrying out program or grant deliverables.
• Minimum – 2 years of experience generating competitive grant proposals in teams or having completed a grant writing certification.
• Minimum education – Completed a bachelor’s degree at an accredited university

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work: The physical location for this position is in Tallahassee, Florida. This position may be filled with either in-person office work or with 100% remote telework.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements.  Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.