OPS GRANT SPECIALIST II - 37979175

Requisition No: 860848 

Agency: Environmental Protection

Working Title: OPS GRANT SPECIALIST II - 37979175

 Pay Plan: Temp

Position Number: 37979175 

Salary:  $23 per hour 

Posting Closing Date: 09/23/2025 

Total Compensation Estimator Tool

OPS GRANTS SPECIALIST II

State of Florida

Department of Environmental Protection

This position is located in Tallahassee, FL

Anticipated Vacancy

Position Overview and Responsibilities:

GRANTS SPECIALIST II (37979175)

Serves as a Grant Specialist for the review and processing of grant payment requests for the Deepwater Horizon Program, within the Division or Water Restoration Assistance. This includes detailed review of requests for mathematical accuracy, proper documentation of costs, compliance with program regulations and agreements, preparing payment authorization forms, and maintaining tracking spreadsheets for individual projects. The incumbent will be required to work 35–40-hour work weeks, Monday through Friday, and be present for work between the core hours of 9AM – 3PM at the state office building at your workstation. 

This position’s primary responsibilities are to review and process payments for vendor invoices, maintain FACTS sheets, research discrepancies, and prepare reports. This position prepares annual reports of DWH projects required by Gulf Coast Ecosystems Restoration Council (RESTORE Council) and the Natural Resource Damage Assessment Trustees. Gathers project information from project managers, prepare and submits DWH annual reports by project number.  Position is expected to serve as a liaison between Department Project Managers, Legal office, Contract and Grant Administration, Finance & Accounting (F&A), and vendors/grantees for the processing of invoices and execution of agreements.

This position assists with creating amendments and change orders to contracts and grant agreements and then routes agreements for signature.

Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Department contracting procedures and policies
• administrative principles and practices
• concepts, principles, and practices of contract/grant management, invoice review, processing and submittal

Skill in:

• interpreting and applying state related policies, procedures, principles, and practices
• methods of compiling, organizing, and analyzing data
• professional use of Microsoft Word, Excel spreadsheets, Teams and Adobe Acrobat

Ability to:

• communicate effectively verbally and in writing
• establish and maintain effective working relationships
• perform accurately in a detail-oriented environment
• prioritize, organize, and perform multiple work assignments under deadlines
• compile, proofread, and route contract and grant agreements/amendments for review and execution
• use State’s contract/grant management systems (FACTS and SharePoint)
• create and update FACTS workbooks for submittal

Minimum Qualifications:

• A valid driver’s license.
• At least 2 years of verifiable related experience. Post-secondary degrees may be used as an alternative for the required years of experience on a year-for-year basis. A credential evaluation report from an approved agency must be submitted along with all foreign degrees.

Applicable Job-Specific License or Certifications:

• Achieve and maintain a Florida Certified Contract Manager status within 12 months of hiring.

Preferred Qualifications:

• Experience in managing state agreements and contracts.
• Experience in reviewing invoices and processing disbursements.
• Florida Certified Contract Manager (FCCM) status.
• Excellent communication and people skills.
• Excellent organization and time management skills.

Pay:

$23 per hour

Our Organization and Mission: 

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Division of Water Restoration Assistance

Douglas Building

3900 Commonwealth Boulevard

Tallahassee, FL 32399

Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combine old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s benefits package for eligible OPS employees includes:

• Participation in state group insurance (must meet eligibility requirements*).  
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan, for more information, please visit Corebridge Financial).
• Flexible Spending Accounts;
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com.

*Seasonal and part-time OPS employees (less than 30 hours average per week) refer to the links above for detailed eligibility requirements.

Special Notes:

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at (850) 245-2511. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.