OPS Grants Specialist C

Requisition No: 823994 

Agency: Financial Services

Working Title: OPS Grants Specialist C

 Pay Plan: Career Service

Position Number: 437132026 

Salary:  $25.00 per hour 

Posting Closing Date: 04/30/2024 

Total Compensation Estimator Tool

***OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY***

DIVISION: STATE FIRE MARSHAL

BUREAU: DIRECTOR’S OFFICE

CITY: TALLAHASSEE

COUNTY: LEON

SPECIAL NOTES:

Requirements:

• One (1) or more years’ experience managing contracts that are $1,000,000 or greater.
• A valid Florida Certified Contract Manager (FCCM) certification or obtain it within the first year of employment.
• One (1) or more years’ experience using Excel techniques.

Preference will be given for experience using a grant management software system.

Selected candidate may perform other duties as assigned during State Emergency Operations events. 

The salary is offered at $25.00 per hour, 40 hours per week.

Employees of the Department of Financial Services are paid on a monthly pay cycle. 

This position requires a security background check, including fingerprint as a condition of employment. 

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process. 

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE:

• Ability to work independently organizing, planning, and prioritizing work to meet deadlines.
• Ability to communicate effectively with others in writing and obtain needed information for completion of projects.
• Ability to speck effectively and have skills dealing with customers and vendors.
• Ability to coordinate grant process with purchasing, administration, and legal.
• Ability to manage multiple $1,000,000 FCO grants.
• Ability to prepare the required documentation for state and federal grants.
• Ability to draft grant agreements and work with Purchasing and legal.
• Ability to prepare methods of monitoring grantees progression.
• Ability to manage quarterly reports.
• Ability to plan, organize information for tracking timelines, documentation requirements and reporting functions.
• Ability to understand and apply applicable Rules, Regulations, Policies, and Procedures.
• Ability to effectively communicate orally.
• Ability to prepare grant reports for supervisor.
• Ability to review reimbursement requests for accuracy.
• Ability to adapt to changing priorities under potentially stressful conditions.
• Ability to use Excel techniques.
• Knowledge of grant driven funding or budgetary/accounting management.
• Knowledge of fire disaster response and operations.
• Knowledge of principles and processes of contract management.
• Knowledge of accounting principles and practices, and the analysis of reporting of financial data.
• Knowledge of Microsoft Office.
• Knowledge of Contract Management Life Cycle Guide.
• Knowledge of DFS required grant documents.
• Knowledge of contract management terminology
• Skills to utilize technology to communicate, track and submit paperwork following policies and procedures.

BRIEF DESCRIPTION OF DUTIES:

Plan, organize and manage grants to local governments as appropriated by the Legislature of the State of Florida, draft award letters, conduct initial meeting with grantee, draft, and track execution of grant agreements.  Responsible for executing fixed capital outlay contracts and nonrecurring grants to local governments for equipment that meet the established guidelines in Sections 215.971, 287.058 and 287.056 Florida Statutes.  Responsible for enforcing performance of the contract terms and conditions and maintaining all financial information certifying that goods and services were satisfactorily received, and payment is due.  For contracts or grants in excess of the Category Two threshold amount, as defined in Section 287.017, F.S. and contracts, or grants in excess of 100,000 annually.

Develops and administers records management program to assure compliance with program for grant management including examining final submission packets, implements and records grant tracking and reporting according to policies.

Monitor grantees progression, development of submission of quarterly reports, responsible for maintaining all financial information including payment history, payment method, payment tracking, and processing of reimbursements. Required closing of grant activities, validating, and filing of grant documents. Prepares and presents ad hoc reports on grant activities.

Perform other related duties as required. 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.