OPS PARALEGAL SPECIALIST - 79901062 1

Requisition No: 848581 

Agency: Business and Professional Regulations

Working Title: OPS PARALEGAL SPECIALIST - 79901062 1

 Pay Plan: Temp

Position Number: 79901062 

Salary:  $20.00 - $25.00/hour 

Posting Closing Date: 04/07/2025 

Total Compensation Estimator Tool

Division of Florida Condominiums, Timeshares and Mobile Homes

OPS Paralegal Specialist
Position Number: 79901062
Hiring Salary: $20.00 – $25.00/hour

**Open Competitive**

Approximately 20 hours a week

Our Organization and Mission:

 The Department of Business and Professional Regulation (DBPR) is the agency charged with licensing and regulating State of Florida businesses and professionals, such as cosmetologists, veterinarians, condominiums, hotels, and restaurants. Our mission is to license efficiently and regulate fairly, and we strive to meet this goal in our day-to-day operations.

The Work You Will Do:

 This position is located in the Tallahassee office of the Florida Division of Condominiums, Timeshares, and Mobile Homes, reporting to the Director. It is responsible for tasks related to rule functions, tracking high-volume inquiries, special projects, and more.

Your Specific Responsibilities:

• Reviews and coordinates the adoption of all Division administrative rules and forms; 
• Serves as liaison with the Bureaus, Office of the General Counsel, Joint Administrative Procedures Committee, and Bureau of Administrative Code.  Provides legal notice of all public meetings.  Publishes timely meeting notices in the Florida Administrative Weekly; 
• Leads the Division’s Annual Regulatory Plan as well as any other rule-related functions for and on behalf of the Division;
• Responsible for preparing, overseeing, and tracking a high volume of transmittal inquiries, responding on behalf of the Division, or preparing replies for the signature of the Secretary, Deputy Secretary, and/or the Division Director.
• Provides customer service for constituent inquiries, both written and telephone inquiries, from the general public, licensees, and other interested parties, including escalations;
• Works closely with the Deputy Director on special projects as needed. Assists in preparing annual reports and other documents and reports as needed by the deputy director and updates policies and procedures.

Knowledge, Skills, and Abilities:

• Knowledge of legal terminology.
• Knowledge of law and legal procedure.
• Ability to comprehend and interpret information.
• Ability to record information accurately.
• Ability to perform legal writing.
• Ability to maintain files.
• Ability to plan, organize, and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to communicate effectively, both orally and in writing, by understanding written sentences and paragraphs in work-related documents, by talking to others to effectively convey information, by actively listening to others, and by communicating effectively with others in writing as indicated by the needs of the audience.
• Ability to prepare correspondence and administrative reports. 
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to utilize problem-solving techniques. 
• Ability to work independently. 

Minimum Requirements:

• Two years of relevant experience or
• Training as a legal assistant, paralegal, legal paraprofessional, or attorney's assistant, along with two years of experience or
• Training in legal technology, legal administration, legal studies, or related legal services, combined with two years of experience;

Preferences:
Preference will be given to applicants who can demonstrate at least one or more of the following:

• A bachelor's degree from an accredited college or university with a major with an emphasis in legal studies, such as allied legal services, political science, and criminal law. 
• A degree or certificate in legal technology, legal administration, legal studies, or allied legal services; or
• Strong familiarity with agency rulemaking;
• Strong ability to provide clear and effective communication to customers;
• Familiarity with the Florida Administrative Register and the Florida Administrative Weekly 
• A strong ability to work well in a fast-paced professional environment and meet or exceed condensed deadlines and
• Strong technical writing ability. 

***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application. ***

Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.
 
NOTE: This position requires a security background check, physician assessment, drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.
 
Applicants are required to apply through the People First system by the closing date, by applying online.  All required documentation must be received by the closing date of the advertisement.  If you have any questions regarding your application, you may call 1-877-562-7287.

 
The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. 
 

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

SPECIAL REMINDERS:
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.  For more information, please visit the SSS website: http://www.sss.gov .

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.

A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us.

The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.