OPS PROJECT MANAGER - 64852270

Requisition No: 856336 

Agency: Department of Health

Working Title: OPS PROJECT MANAGER - 64852270

 Pay Plan: Temp

Position Number: 64852270 

Salary:  30.00/38.00 

Posting Closing Date: 07/20/2025 

Total Compensation Estimator Tool

This is an internal agency opportunity with the Division of Public Health Statistics, Bureau of Public Health Research

Job posting category: Internal

Your Specific Responsibilities:

• Track, maintain, and monitor budgets for assigned federal grants.
• Prepare and review monthly spending plans, projections, and expenditure reports, ensuring timely communication with the division management staff and division program staff.
• Provide technical assistance on grant and budget issues, generating fiscal reports from FLAIR and FIS to monitor expenditures.
• Reconcile monthly encumbrances and expenditures.
• Coordinate the preparation, review, and approval of purchase orders, collaborating with internal departments to identify purchasing needs and gather documentation.
• Monitor procurement processes, communicating with vendors and contractors to resolve discrepancies and ensure timely issuance of purchase orders.
• Conduct regular invoice reconciliation and track expenditures against budget allocations.
• Maintain detailed records of procurement activities, including purchase orders, contracts, and payment histories, to support audits.
• Assist in drafting annual federal grant budgets, continuation applications, and year-end expenditure reports.
• Collaborate with the Division Operations Administrator to address and correct discrepancies in budgets, grants, or procurement in a timely manner.

Required Knowledge, Skills, and Abilities:

The candidate for this position should possess knowledge of financial tracking, auditing, and procurement processes, with proficiency in Microsoft Excel and a willingness to learn financial systems like FLAIR or FIS. Strong analytical and organizational skills are essential for reconciling expenditures and maintaining accurate records. Candidates should demonstrate effective communication and collaboration abilities to work with program staff, vendors, and finance teams. A basic understanding of state procurement guidelines is preferred, along with attention to detail and the ability to manage multiple tasks in a fast-paced environment.

Qualifications:

Minimum –

• Strong analytical, organizational, and communication skills.
• Attention to detail and ability to manage multiple priorities.
• Proficiency in Microsoft Excel.

Preferred –

• Experience with federal grant management, invoice auditing and reconciliation, and state procurement processes.
• Knowledge of statutory compliance for invoice processing and prompt payment requirements.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

4052 Esplanade Way

Tallahassee, Florida 32399

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements.  Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.