OPS SENIOR CLERK - 42902313

Requisition No: 870242 

Agency: Agriculture and Consumer Services

Working Title: OPS SENIOR CLERK - 42902313

 Pay Plan: Temp

Position Number: 42902313 

Salary:  $20.85 hourly 

Posting Closing Date: 02/24/2026 

Total Compensation Estimator Tool

OPS ASSISTANT EVENT COORDINATOR

(OPS SENIOR CLERK)

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

FOOD, NUTRITION AND WELLNESS

***OPEN COMPETITIVE OPPORTUNITY***

CONTACT:

Doug Ryan (850) 617-7129

MINIMUM REQUIREMENTS:

A high school diploma or its equivalent and one (1) year of secretarial or clerical work experience.

College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for the required work experience.

Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for the required work experience. 

Please Note: There will be a standard numerically based work sample administered with an established minimum required passing score to all eligible candidates in order to move to the next phase of consideration as part of the hiring process for this position.

EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency.  A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.” Approved Credential Evaluation Agencies (fldoe.org)

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

ADDITIONAL REQUIREMENTS:

Must be able to travel approximately 25% of scheduled hours.
 

Monthly travel will vary based on activities scheduled (reviews, technical assistance, workshops, conferences).
 

Must be willing to obtain additional training appropriate to job functions.

Assist with emergency management functions during disaster response periods.

NOTES:

To maintain fairness and integrity, applicants are required to provide honest and authentic responses during all stages of the evaluation and selection process. Applicants must rely on their own personal knowledge, thoughts, and impressions. A candidate’s use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews will be taken into consideration when determining qualification for the position.

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

Actual hours of work shift will be established by supervisor and based on providing departmental coverage for established business hours.
 

Some overnight, weekend and evening travel may be required for attendance/presentations at conferences and meetings/trainings.
 

Moderate overnight travel for periods of time possible for school visits and onsite system assistance.

JOB DUTIES:

Position Summary:

The OPS Sr Clerk supports the Events Section in planning, coordinating, and executing events that promote division programs. This role assists with all aspects of event logistics, budgeting, vendor coordination, and post-event evaluation to ensure successful delivery within established timelines and budgets.

Key Responsibilities:

Event Planning & Coordination

• Assist in planning, organizing, and facilitating events that promote division programs.
• Support pre-event logistics, onsite management, and post-event follow-up.
• Coordinate event setup, breakdown, and ensure smooth execution of all activities.

Event Execution & Logistics

• Assist in developing and managing event schedules, including run-of-show, site specifications, staffing plans, and walkthroughs.
• Support invitation, registration, and attendee check-in processes.
• Participate in branding and marketing discussions for events.
• Identify and troubleshoot issues promptly using tact and discretion.

Budget & Financial Management

• Assist in developing annual event budgets and plans.
• Monitor event budgets to prevent cost overruns and attrition charges.
• Shadow purchase order and contract processes for vendors and venues.
• Review and reconcile vendor invoices; process payments in compliance with prompt payment requirements.

Meetings & Documentation

• Coordinate event planning meetings and ensure accurate meeting minutes.
• Collaborate with staff to evaluate event effectiveness and recommend improvements.
• Help establish and maintain standardized event procedures and timelines.

Research & Continuous Improvement

• Research industry trends, cost drivers, and market conditions to inform planning strategies.
• Explore tools and technologies to enhance event satisfaction and participation.
• Participate in brainstorming sessions to improve event quality and services.

Representation & Relationship Management

• Represent the division at state and national conferences, meetings, and events.
• Build and maintain relationships with vendors, venues, and event professionals.
• Maintain databases of division events and potential venues for future solicitations.

• Perform other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of industry principles and practices of meeting and event planning

• Knowledge of the principles and techniques of effective communications
• Knowledge of program planning and evaluation techniques
• Knowledge of Event Management Software, such as Whova, Cvent

• Skill in project management, scheduling and estimating
• Skill in Microsoft Office applications (e.g., Word, Excel, PowerPoint, Outlook, SharePoint, Teams)
• Ability to conceptualize, develop, produce and evaluate events
• Ability to plan, organize and coordinate work assignments
• Ability to develop, negotiate and oversee contracts
• Ability to conduct research and analyze data
• Ability to establish and maintain effective working relationships with others
• Ability to work effectively without day-to-day direct supervision
• Ability to establish and maintain productive business relationships
• Ability to communicate effectively both orally and in writing with internal and external customers
• Ability to work effectively under pressure and meet strict deadlines while maintaining extreme attention to detail
• Ability to manage multiple projects independently

The Benefits of Working for the State of Florida

Working for the State of Florida as an OPS employee is more than just a paycheck. 

• Participation in state group insurance (must meet eligibility requirements*);
• Participation in the Florida Deferred Compensation Plan (457b).  For additional details and online enrollment visit MyFloridaDeferredComp.com;

• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). For more information visit Social Security Alternative Plan (aigrs.com) and read OPS Social Security Alternative Plan (Does not apply to previous FRS Retirees);

• Flexible Spending Accounts; For a more benefits information, visit www.mybenefits.myflorida.com;
• Employee Assistance Program (EAP).

*Seasonal and part-time OPS employees (less than 30 hours average per  week) refer to People First at 877-562-7287 or go to: https://www.mybenefits.myflorida.com/myhealth/eligibility_and_enrollment/ops_employees

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.