Requisition No: 836641 

Agency: Department of Health

Working Title: OPS SENIOR CLERK - 64801092

 Pay Plan: Temp

Position Number: 64801092 

Salary:  $16.23 hourly 

Posting Closing Date: 10/06/2024 

Total Compensation Estimator Tool

OPEN COMPETITIVE

Your Specific Responsibilities:

Serves as the first point of contact to the customers and maintains effective working relationships with others to include bureau personnel and works closely with bureau’s Administrative Assistant II.    

Serves as back-up to the Staff Assistant to ensure that all mail received is distributed properly and timely daily. This includes checks received in the mail or by hand delivery are to be date stamped and logged into the CORTNE system by 2pm of that same day and that checks, and debit memos received in the afternoon mail are date stamped and logged into the Debit Memo system no later than the close of business of that same day. Responsible for notifying appropriate staff that checks are logged and ready for deposit.    

Responsible for the scanning and submission of all grant related materials (files) in a timely manner, not to exceed sixteen (16) working hours from the time the materials are received from the grant analysts.     

Responsible for scanning documents into an electronic format and index filing. Scanning is conducted on a special scanner purchased just for this purpose. 

Maintains efficient tracking logs to include receiving and the distribution of NOI and SEFA Folders that are received by the Division.    

Responsible for special projects as identified by management and performs other duties as required by the Health Financial Managers, Bureau Chief of Budget Management, or the Administrative Assistant II.  

Provides clerical support relating to the key functions of the Revenue Management section and other areas within the Division as needed. Requires independent decision-making. 

Maintains an office filing system in a logical, organized manner and assist in office records management to include archiving bureau records. Files and retrieves documents as needed using scanning technologies when appropriate. 

Serves as back-up to Staff Assistant for the main phone line and routes calls to appropriate staff or offices.   

Performs other duties as assigned.   

*Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency.  Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural. 

Qualifications:

Minimum – High School Diploma or equivalent.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

4052 Bald Cypress Way, Tallahassee, FL 32399

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

· State of Florida 401(a) FICA Alternative Plan (mandatory)

· Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)

· Workers’ Compensation (mandatory, if needed)

· Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)

· Deferred Compensation (voluntary)

· Employee Assistance Program (voluntary)

· And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.