OPS SENIOR CLERK - 64855371

Job posting category: Open Competitive

Your Specific Responsibilities:

 Under the direction of the County Deputy Registrar, this position will perform clerical duties within the Vital Statistics Unit of the Leon County Health Department and serve as a Deputy Registrar for the county.

Responsibilities include the following. Other duties may be assigned. Safety Paper • Monitor and track for all safety paper used daily through the review of the Safety Paper Usage Report, void report, and the Document Tracking Missing Number & Duplicate Report along with bi-weekly audits • Review and maintain required safety paper logs for daily account of all safety paper utilized in issuance of certificates • Maintain control of all safety paper by accepting certified paper when delivered, documenting numbers on inventory log, assigning numbers to satellite offices, and ensuring safety paper is stored in appropriate secured/locked cabinets • Ensure voided safety paper is stored and disposed of according to Vital Statistics policies and procedures • Verify that unused safety paper is retrieved from printers and copiers daily and stored in a secured area Issuance & Eligibility • Issue birth/death certificates, troubleshoot certificate issues or providing information and respond promptly to customer inquiries • Process birth and death mail request/orders • Process VitalChek and window application requests • View VitalCheck dashboard for requests and process all applications daily, verify all information provided is accurate and complete Reports, Audits, etc. • Reconcile monies collected, balance end of day report • Run daily E-vitals safety usage paper report and Voided paper report, reconcile to the applications • Prepare weekly, monthly, and annual reports verifying all data is accurate, complete, and reported by the designated deadlines (i.e., annual Self-Assessment Tool) • Monitor and perform site visits to satellite offices, tax collectors, hospitals, birthing centers, and funeral homes for periodic reviews o Keep these sites informed of updated policy and procedures according to F.S. 382 and FAC 64V-1 • Communicate with State Office for continuous updates on policy and procedure by attending necessary training and conference calls • Monitor timeliness in filing of Vital records: Follow up on late filing of Birth/Death Records provided by Funeral Homes, Midwives, Birthing Centers etc. • Work with funeral homes to resolve reluctant practitioner cases

Required Knowledge, Skills, and Abilities:

Knowledge of correct spelling, punctuation, and grammar usage. Skill in typing and utilization of computers. Ability to alphabetized and file. Ability to communicate effectively.  Ability to establish and maintain effective working relationships with others. Ability to correct spelling, punctuation, and grammar. Ability to type letters, memoranda, and other standard business forms in correct formation. Ability to operate general office equipment. Ability to lift and carry 25 pounds. Knowledge and skills to operation computers.  Knowledge of Microsoft Office Suite.  Ability to scan and store documents accurately in an electronic format. Customer service skills.

Qualifications:

Minimum – 12 months of experience of handing cash and performing billing functions.  12 months experience in clerical position in a medical dental office setting.  Experience with Microsoft programs and phone skills. 

Preferred – Previous experience with working with vital statistics.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Tallahassee, FL

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements.  Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.