OPS STAFF ASSISTANT - 37915025

Requisition No: 837414 

Agency: Environmental Protection

Working Title: OPS STAFF ASSISTANT - 37915025

 Pay Plan: Temp

Position Number: 37915025 

Salary:  $15.00 

Posting Closing Date: 10/31/2024 

Total Compensation Estimator Tool

OPS Staff Assistant

State of Florida

Department of Environmental Protection

“Open Competitive”

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. 

The Work You Will Do:

This OPS Staff Assistant position is in the Directors Office, under the Division of Administrative Services.

The Difference You Will Make:

The Division of Administrative Services, Director’s Office provide centralized administrative support to the department and its employees. We are a fast-paced work environment in which critical thinking, collaboration and commitment to developing solutions is vital to the agency’s mission and vision.

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiency. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

This position is in Tallahassee, Florida. Carr Building, 3800 Commonwealth Blvd.

Tallahassee, Florida’s Capitol City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s benefits package for eligible OPS employees includes:

• Participation in state group insurance (must meet eligibility requirements*). For more details consult with People First at 877-562-7287 or go to:  https://www.mybenefits.myflorida.com/health/eligibility_and_enrollment/ops_employees
• Participation in the Florida Deferred Compensation Plan (457b). For additional details and online enrollment visit MyFloridaDeferredComp.com
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). (For more information, please click  Corebridge Financial;
• Flexible Spending Accounts;

For a more benefits information, visit www.mybenefits.myflorida.com.

*Seasonal and part-time OPS employees (less than 30 hours average per week) refer to the links above for detailed eligibility requirements.

Pay:

This position is hiring at $15.00 hourly (27.5 hours per week).

Your Specific Responsibilities:

Primary responsibilities include assisting Director’s Office staff with various clerical tasks. Coordinates cell phone activities for departmental accounts, to include purchasing and updating databases. Responsible for back-up security desk coverage, which entails greeting and interacting with internal and external customers, monitoring surveillance cameras, and contacting the appropriate staff members to escort and greet guests. This position will report from 9:30am to 3:30pm with a 30-minute lunch break each day of the week (a total of 5.5 work hours each day, 27.5 hours each week).

Required Knowledge, Skills, and Abilities:

• Effective Communication – Ability to communicate effectively verbally and in writing.
• Telephone Use – Ability to effectively receive, perform, and transfer calls on a multi-line telephone.
• Computer Application Knowledge – Knowledge of basic computer functions and applicable computer applications.
• Attention to Detail – Ability to perform accurately in a detail-oriented environment.
• Policy – Knowledge of and ability to interpret and apply related policies, procedures, principles, and practices.
• Laws, Rules & Regulations – Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.

Minimum Qualifications

High school diploma or GED equivalent.

Two years of professional direct experience in an administrative support position

Other Job-Related Requirements for this position: 

Valid Driver License.

Customer services skills and clerical experience is preferred.

Computer proficiency to include Microsoft Office Word, Excel and Outlook.

 Background Screening Requirement

This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.