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Office of Early Learning, GOVERNMENT OPERATIONS CONSULTANT III - 48002538

Date: Jan 12, 2021

Location: TALLAHASSEE, FL, US, 32301

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Requisition No: 289681 

Agency: Department of Education

Working Title: Office of Early Learning, GOVERNMENT OPERATIONS CONSULTANT III - 48002538

Position Number: 48002538 

Salary:  $43,507.32 - $55,000 

Posting Closing Date: 01/27/2021 

OFFICE OF EARLY LEARNING

Government Operations Consultant III

48002538

$43,507.32 - $55,000

 

PLEASE NOTE:  A successful completion of a Level 2 Background screening is a mandatory requirement for employment. Answers to the qualifying questions must be verified on your State application. Applicants who do not respond to the qualifying questions will not be considered for the position. Participation in direct deposit is required. Your application may be considered for other positions within the office as applicable for up to six-months.

 

DESCRIPTION This is a professional career service position located in the Office of Early Learning (OEL) in the Financial Administrative and Budget Services (FABS) unit. The incumbent in this position will serve as a contract manager coordinating and developing competitive procurements, developing scope of work and processing invoices. This position will act as the OEL liaison with the Department of Education (DOE) procurement office. Must be able to answer questions and provide technical assistance in the procurement process.

 

 

Duties and Responsibilities

  • Coordinating and developing competitive procurements, participate in the evaluation and review of contract proposals by leadership and other parties as needed.
  • Negotiate, monitor and evaluate implementation of assigned statewide contracts within the OEL.
  • Prepare contract documents including the development of minimum performance standards and deliverables, amendments, renewals and extensions for all assigned contracts.
  • Monitor application and implementation of appropriate rules, regulations, policies, procedures and guidelines to ensure compliance with financial and administrative requirements; audit, authorize and approve contract invoices for payment and maintain contract ledgers.
  • Provide contract documents including development of minimum performance standards and deliverables, amendments, renewals, and extensions for all assigned contracts.
  • Confer as needed with the contractors to gather and evaluate data with respect to expenditure patterns and surplus/deficit expenditure reports for the Leadership Team.
  • Monitor the delivery of all contracted services by reviewing available data such as: quarterly reports, monthly reimbursement requests, statistical data on key program indicators, corrective action plans and audit or management letters.
  • Conduct quality assurance activities, including programmatic, fiscal and administrative monitoring, develop appropriate monitoring strategies for assigned contracts.
  • Prepare monitoring reports, make recommendations and develop corrective action plans when required. Conduct reviews when needed to reconcile differences in data reports, complaints by contractors or other interested parties for assigned contracts.
  • Other duties as assigned
     
    Knowledge, Skills and Abilities, including utilization of equipment, required for the position
  • Florida Accountability Contract Tracking System(FACTS).
  • Knowledge of My Florida Market Place (MFMP) system.
  • Knowledge of administrative principles and practices.
  • Knowledge of the methods of reporting and data collection.
  • Ability to review and monitor policies and procedures for compliance with applicable requirements.
  • Ability to negotiate contracts.
  • Ability to review requests for payment for compliance with contract fiscal and administrative requirements.
  • Ability to develop and organize data into logical format for presentation in reports, proposals and other written documents.
  • Ability to evaluate and analyze data to assess compliance with contract requirements.
  • Ability to utilize problem solving techniques.
  • Ability to work independently.
  • Ability to plan, organize and coordinate work assignments.
  • Ability to communicate effectively verbally in writing.
  • Ability to establish and maintain effective working relationships with others.

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee