PARALEGAL SPECIALIST

Requisition No: 878529 

Agency: Department of Corrections

Working Title: PARALEGAL SPECIALIST

 Pay Plan: Career Service

Position Number: 70047270 

Salary:  $42,259.88 - $44,607.42 Annually 

Posting Closing Date: 07/08/2026 

Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF CORRECTIONS

We Never Walk Alone

 WORKING TITLE: PARALEGAL SPECIALIST

This open competitive advertisement is for a Career Service position located at Central Office in Tallahassee, FL in the General Counsel Office.

The purpose of this position is to manage and coordinate the department's legal compliance and record disclosure processes, specifically by ensuring subpoenas are thoroughly researched, redacted, and answered on time to protect the agency from legal or financial penalties. 

This position is not a telework position and is required to report to the FDC office in the area it serves.

JOB DUTIES:

• Independently manage and process various subpoenas served on the Department and staff, including trial, witness, deposition, and specialized subpoenas.
• Create and update detailed checklists to monitor compliance for personnel, inmate medical, classification, and other records.
• Conduct thorough research and gather documentation for attorney procedure reviews.
• Coordinate confidential information review and redaction, determining releasable records and communicating with requesting attorneys.
• Ensure timely subpoena responses to avoid monetary penalties and Contempt of Court issues.
• Initiate and maintain communication with Department members, outside agencies, and attorneys to guarantee subpoena compliance.
• Handle emergency subpoenas, draft and update correspondence, assist attorneys with complex cases, and maintain comprehensive electronic and case tracking records.
• Manage inmate correspondence processing, draft inmate communications as directed, maintain logs, and provide backup support including multi-line phone management.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent telephone and customer service skills.
• Excellent writing skills.
• Experience with Microsoft Office programs (Excel, Access, Word, Outlook).
• Knowledge of basic management principles and practices.
• Ability to collect, evaluate and analyze documents to develop alternative recommendation, solve problems, document workflow, and other activities relating to the improvement of management practices.
• Ability to organize documents in a logical format for presentation to the requestor.
• Ability to apply fact-finding and problem-solving techniques.
• Plan, organize and coordinate work assignments.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to management analysis activities.
• Establish and maintain effective working relationships with others.

BENEFITS:

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:

• • Pension Plan (Traditional Retirement Pension Plan)
  • Investment Plan (401(K)-Type Retirement Plan)
  • Deferred Retirement Option Program (Drop)
  • Deferred Compensation
  • Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

REQUIREMENTS:

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

• Must have experience drafting mental health documents.
• Must have experience processing electronic or hard copy mail that is received.
• Must have six (6) months of paralegal or legal secretary experience.

PERFERRED QUALIFICAITONS:

• Experience with being involved in a discovery project with an attorney.
• Experience redacting documents.
• Experience scheduling and/or calendaring for an attorney.
• Experience answering and routing telephone calls using a multi- line phone.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

ADDITIONAL INFORMATION:

BACKGROUND SCREENING REQUIREMENT

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.

The Florida Department of Corrections does not currently support H-1B Visa Sponsorship.

For online application issues, call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.