PERSONNEL CONSULTANT- SES - 48007030 (BLIND SERVICES)

Requisition No: 856910 

Agency: Department of Education

Working Title: PERSONNEL CONSULTANT- SES - 48007030 (BLIND SERVICES)

 Pay Plan: SES

Position Number: 48007030 

Salary:  $46,606.86 to $51,267.55 Annually 

Posting Closing Date: 08/17/2025 

Total Compensation Estimator Tool

Florida Department of Education

Division of Blind Services

State Office/Human Resources

Location: Tallahassee (Leon County) – Turlington Building

Position Title: Personnel Consultant (Selected Exempt Service)

Salary Range: $46,606.86 to $51,267.55 Annually

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

*This advertisement may be used to fill multiple vacancies up to six months* 

APPLICATION INFORMATION & HIRING REQUIREMENTS:

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:
  • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.
• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Office Contact:

Jennifer M. Ganey, Personnel Administrator

Email: Jennifer.Ganey@dbs.fldoe.org

Phone: 850-245-0300

Job Description:

The employee in this position will serve as the Personnel Consultant (HR Generalist) for the Division of Blind Services and will report directly to the Division's Personnel Administrator.  This position is in Tallahassee, Florida in the Division's State Office.  The employee will prepare personnel actions, will serve as timekeeper by maintaining attendance and leave records, will onboard new employees, and will prepare position advertisements in the People First System.  This is a highly confidential position, and the confidentiality of these matters must be always maintained. 

Duties & Responsibilities:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• Preparing personnel actions; to include recommendation, separation, leave of absence, reclassification, reorganization, and OPS action requests. 
• Serving as timekeeper for the Division by maintaining attendance and leave records; preparing monthly Leave Without Pay (LWOP) spreadsheets as needed, sending out LWOP due date reminders and assist with timesheet completions as needed.  Answer questions regarding attendance and leave policies and procedures.
• Opening, drafting, submitting, closing and maintaining all position requisitions (advertisements) in the People First System for the Division. 
• Communicates on a regular basis with the People First Staffing Specialist(s). 
• Provides direct support to the Personnel Administrator and supports the Personnel Administrator with work-related duties as required.  This includes handling office functions and providing support to the Personnel Administrator during their absence. 
• Maintains confidentiality of Human Resource matters as well as confidentiality of client-related information.  This may include requests for FMLA, FSWP, ADA and other sensitive matters including Labor Relations and employee conduct. 
• Confidential FDLE/FBI/CJIS data will flow through the Personnel Consultant's office.  This information must be kept secure and always locked away and confidentiality of these matters must always be maintained. 
• Houses and maintains all Division HR files and records; to include scanning/filing, storing, destroying, assisting with records management, and housing some paper files in a secure and private location.  The files must remain under lock and key when the employee is away from their office area. 
• Consults with the Personnel Administrator, and other staff on personnel-related activities and matters and will provide direction, guidance and technical support to Division staff relating to Personnel functions, programs, and responsibilities. 
• Guides and supports the Division HR Liaisons who are located within the 10 District Offices, to include the 5 Satellite Offices, as well as at the Braille & Talking Books Library, the Career, Technology, and Training Center for the Blind & Visually Impaired, and throughout the Business Enterprise Program (BEP). 
• Notifies the Personnel Administrator and/or the Division Director immediately should any Labor Relations or employee conduct matters arise. 
• Serves as an intermediary along with the Personnel Administrator to the FDOE Personnel Office, the FDOE Payroll Office, the FDOE Office of Labor Relations, the FDOE Information Technology staff, and the FDOE Inspector General's Office. 
• Drafts, reviews, and processes changes and updates to the Division's position descriptions.
• Tracks, monitors, and reports on vacant positions. 
• Runs People First data warehouse reports to include vacancy, turnover, transaction, employee roster, salary/rate information, and leave and attendance audits on a monthly or "as needed" basis. 
• Works with and maintains an extensive knowledge of the People First Onboarding System and will ensure all required documents are completed timely and accurately. 
• Updates and maintains all Division Human Resource forms and distributes forms to Division HR Liaisons when updates or changes are made. 
• Assists with updating and maintaining Division Human Resource guides and manuals. 
• Assists the Personnel Administrator with Division training to include quarterly Division HR Liaison meetings, yearly Division HR Liaison meetings, yearly Supervisor and/or VR trainings, and will assist with training of all new Division HR Liaison(s) as needed. 
• Assists the Personnel Administrator with gathering, analyzing, and researching complex Labor Relation matters.  The employee may at times assist with the preparation of final action documents, memos, letters, etc. for disciplinary proceedings. 
• Assists the Personnel Administrator by responding to Public Records Requests as needed.
• Assists the Personnel Administrator with handling Emergency Management tasks by updating and utilizing the FDOE Everbridge Emergency Notification System and working with the Division’s COOP plan. 
• Assists the Personnel Administrator with Division recognition programs to include delivering awards, certificates, lanyards, etc. and recognizing staff on their birthdays and work anniversaries.
• Assists the Personnel Administrator with morale building and morale boosting programs within the Division.
• Assists with updating office and Division directories, spreadsheets, etc.

Knowledge, Skills & Abilities: 

• Knowledge of the methods of data collection and analysis.
• Knowledge of basic management principles and practices.
• Ability to collect, evaluate, and analyze data to develop alternative recommendations, solve problems, and document workflow.
• Knowledge of other activities relating to the improvement of operational and management practices,
• Ability to organize data into logical formats for presentation in reports, documents, and other written materials.
• Ability to conduct fact-finding research, and the ability to utilize problem-solving techniques.
• Ability to work independently with little to no supervision.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to be courteous, professional, and organized in all dealings with management and Division staff.
• Ability to maintain a basic understanding of Human Resource policies and procedures.
• Ability to multi-task, pay strict attention to detail, conduct fact-finding research, and support and assist the Personnel Administrator with emergency projects and last-minute tasks.

Who We’re Looking For:

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function.

Other Miscellaneous Duties:

• • Performs other duties as requested.
  • Travel is required.

Preferred Qualifications:

Preference will be given to candidates with:

• • One (1) year experience preparing personnel actions, which can include hiring/recommendation, separation, leave of absence, reclassification, reorganization, and OPS requests.
  • Experience using the People First System or a similar human resource tracking system.
  • Prior experience working with confidential matters.

Division of Blind Services Mission Statement: 

The Division of Blind Services ensure blind and visually impaired Floridians have the tools, support and opportunities to achieve success. In partnership with others, we create a barrier-free environment in the lives of Floridians with visual disabilities. The Florida Division of Blind Services helps blind and visually impaired individuals achieve their goals and live their lives with as much independence and self-direction as possible. The Division serves thousands of Floridians through its plethora of programs and services. District and Satellite Offices located throughout the state, as well as the Career, Technology and Training Center for the Blind & Visually Impaired (CTTC), and the Braille and Talking Books Library. The Division of Blind Servies has become a national model in education, employment and other services that foster independence for blind and visually impaired Floridians.

FLDOE: Division of Blind Services

Working for the State of Florida has Benefits! 

* State Group Insurance Coverage options+ (health, life, dental, vision, and other supplemental options)

* Nine paid holidays and a Personal Holiday each year.

*Student Loan Forgiveness Program (Eligibility required). 

*Tuition Fee Waivers (Accepted by major Florida colleges/universities).

*Maternity and Parental Leave Benefits.

*Retirement plan options, including employer contributions (www.myfrs.com).

*Annual and Sick Leave Benefits.

*Flexible Spending Accounts.

*Ongoing comprehensive training provided.

*Highly skilled, professional environment. 

 For a more complete list of benefits, visit www.mybenefits.myflorida.com.

*We care about the success of our employees. 

*We care about the success of our clients.

*We are always improving our technology, our tools, our customers' experiences and ourselves. 

*We offer rewarding experiences for reliable, compassionate and professional employees.

Leave Information: (SES)

• • Annual Leave - Employees in Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
  • Sick Leave – Selected Exempt Service positions are credited with 104 hours of sick leave upon appointment.  In subsequent years the annual allotment is credited on the anniversary date of the initial appointment.

Background Screening Requirement:

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct the required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

Selective Service System (SSS) and Requirement:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. 

For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.