PERSONNEL SERVICES SPECIALIST-LEAVE MGMT - 60073383

Requisition No: 826715 

Agency: Children and Families

Working Title: PERSONNEL SERVICES SPECIALIST-LEAVE MGMT - 60073383

 Pay Plan: SES

Position Number: 60073383 

Salary:  $40,000 annual, $1,538.46 bi-weekly 

Posting Closing Date: 05/05/2024 

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Personnel Services Specialist – Leave Management

Department of Children and Families

Tallahassee, Florida

Open Competitive

Anticipated Vacancy

Current employees will be compensated in accordance with the DCF salary policy.

What you will do:

We are seeking a positive professional to provide quality services as a Personnel Services Specialist - SES within the Human Resources Office.  This position performs work for the following programs for a Department of 11,000+ employees: Family and Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), Sick Leave Transfer Plan, Worker’s Compensation and Military Leave. 

How you will make an impact:

• Review and process requests for FMLA, FSWP, Sick Leave Transfer Plan, Worker’s Compensation and Military Leave to ensure that all employees' rights and responsibilities are administered appropriately in accordance with all applicable laws, rules, regulations, policies, and procedures.
• Conduct research and analysis for all HR programs to provide customer service and assistance to supervisors and managers.
• Document all calls, requests, and any required action into the appropriate information system/tracking database.  Monitor/track ticketed items/actions in system(s) database(s) as required.
• Prepare and mail correspondence regarding Leave Management matters.
• Create and update Excel, Word, and People First systems, spreadsheets, logs, processes, and documents.
• Assist with special projects with responsibility for providing input for developing solutions to Human Resource issues or concerns.  Communicate the Departments concerns and expected results to project teams engaged in researching issues.   

Qualifications:

• Two years of professional Human Resources experience

Knowledge, Skills, and Abilities:

• Knowledge of computer software including applications (i.e., Outlook, Word, Excel, PowerPoint, etc.)
• Knowledge of the Department’s (DCF) and Department of Management Services' (DMS) Personnel rules, policies, and procedures as it pertains to FMLA, FSWP, the Sick Leave Transfer Plan, Worker's Compensation and Military Leave.
• Knowledge of People First.
• Knowledge of research methods and tools, personal computers, data collection and analysis.     
• Skilled in business professional written and verbal communication.
• Skilled in research techniques, analysis, and operating personal computers.
• Skilled in time management.
• Skilled in learning strategies using multiple approaches when learning.
• Ability to utilize problem-solving techniques and make independent decisions.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to compose correspondence.
• Ability to utilize problem-solving techniques.

Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. 
• It is unacceptable to use the statement “See Resume” in place of entering work history.
• If you experience problems applying online, please call the People First Service Center at (877) 562-7287.   

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• No state income tax for residents of Florida;
• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Growth Opportunities:

With 12,000 employees across the state DCF promotes opportunities and training for all.  Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.

About Department of Children and Families:

Mission:  The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Vision:  We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families.

Values:  A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve. 

To learn more please visit https://www.myflfamilies.com/.

• If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.
• The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.

We hire only U.S. citizens and lawfully authorized alien workers.

Participation in the State of Florida Direct Deposit Program is required as a condition of employment per F.S. 110.113, and enrollment must be completed within the first 30 calendar days of your appointment.

SELECTIVE SERVICE:  Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS.  Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the SSS website: http://www.sss.gov.

BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.