PERSONNEL SERVICES SPECIALIST/HR - SES - 37011401

Requisition No: 866455 

Agency: Environmental Protection

Working Title: PERSONNEL SERVICES SPECIALIST/HR - SES - 37011401

 Pay Plan: SES

Position Number: 37011401 

Salary:  $52,530 Annually 

Posting Closing Date: 01/02/2026 

Total Compensation Estimator Tool

Personnel Services Specialist – Attendance and Leave

Bureau of Human Resource Management

State Personnel System (SPS) Only

This position is located in Tallahassee, FL

Position Overview and Responsibilities:

This position is in the Bureau of Human Resource Management, Division of Administrative Services located in Tallahassee, Florida.  This is a confidential professional human resources (HR) position responsible for, but not limited to, the coordination and processing of all phases of the employee leave of absences and workers’ compensation functions.

Duties include, but are not limited to the following:   

• Monitoring, processing and tracking all employee leaves of absence relating to the administration of Parental Leave benefits following the birth or adoption of a child. 
• Monitoring and tracking of all employee leaves of absence with and without pay (LWOP), including calculating and collection of salary overpayments, processing LWOP payroll actions for monthly payroll processing and/or cancellation and reissuing of accurate pay warrants.  
• Monitoring, processing, and tracking for Sick Leave Pool (SLP) membership; Process and track Sick Leave Transfer (SLT) requests in accordance with applicable guidelines and Directives.
• Receiving, reviewing and processing all Workers’ Compensation (WC) transactions. Communicating and coordinating to ensure proper handling of all WC claims with the medical care provider, Risk Management, legal staff, employees, applicable management and our internal employee relations section. Reviewing WC Data Reports. Completing monthly WC and dashboard reports, participates in the quarterly DEP Safety Committee Meetings and weekly Loss Control Committee program meetings.
• Coordinating active Military leaves of absence and processing paperwork for additional retirement contributions upon return of a military employee.
• Reconciling Administrative Leave Audits on a monthly basis.
• Serving as the liaison with employees, manager and People First for all attendance and leave policy questions, timesheet completion, and resolution of leave balance issues.
• Assist with monitoring, processing, and tracking of all employee leaves of absence relating to the Family and Medical Leave Act (FMLA) and Family Supportive work Program (FSWP).
• Informing supervisor about potential problems and workload issues in areas of responsibility and performing other related duties as required and/or assigned. Completes special assignments as assigned by supervisor.
• Assists in developing and presenting training for all Attendance and Leave functions and WC.

Required Knowledge, Skills, and Abilities:

• Position duties require knowledge of the Florida Statutes, Florida Administrative Code, Personnel rules of the Department of Management Services (DMS) and Fair Labor Standards Act (FLSA); Bureau of State Payroll Rules and Guidelines; Division of Risk Management Rules and Workers’ Compensation Guidelines; basic FLAIR PYRL System operation; basic People First System operation; and personal computer.
• Skills in utilizing People First Talent Management or other system applications in terms of recruitment and selection.
• Must have strong organizational and administrative skills.
• Ability to conduct research and analyze data to arrive at valid conclusions and make informed recommendations for action.
• Ability to analyze data, organize in a logical format and apply to work assignments.
• Ability to work independently as well as in a team setting and possess experience in coordinating work assignments.
• Ability to communicate verbally and in writing.
• Ability to establish and maintain effective working relationships with others and utilize problem-solving techniques.

• Must have the ability to provide excellent customer service.

Minimum Qualifications:

At least four (4) years of verifiable related experience in attendance and leave in the SPS.  Post-secondary degrees may be used as an alternative for the required years of experience on a year-for-year basis. A credential evaluation report from an approved agency must be submitted along with all foreign degrees.

Position of Special Trust Requirement:

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Pay:

$52,530 – Annually

Our Organization and Mission: 

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combine old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.

The Benefits of Working for the State of Florida: 

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Tuition waivers;
• Total Compensation Estimator Tool
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com

Special Notes:

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and to answer questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP HR Office at (850) 245-2511. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.