PERSONNEL SERVICES SPECIALIST/HR-SES - 42002994

Requisition No: 865141 

Agency: Agriculture and Consumer Services

Working Title: PERSONNEL SERVICES SPECIALIST/HR-SES - 42002994

 Pay Plan: SES

Position Number: 42002994 

Salary:  $40,320.81 - $45,000.00 

Posting Closing Date: 11/17/2025 

Total Compensation Estimator Tool

PERSONNEL SERVICES SPECIALIST/HR-SES

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

DIVISION OF ADMINISTRATION

BUREAU OF PERSONNEL MANAGEMENT

***STATE PERSONNEL SYSTEM OPPORTUNITY--
ONLY CURRENT STATE PERSONNEL SYSTEM
EMPLOYEES WILL BE CONSIDERED.***

MINIMUM REQUIREMENTS:

A high school diploma or its equivalent and five (5) years of professional or non-professional experience in human resources.

An equivalent combination of education and experience which equals five (5) years can substitute for the above requirements.

A bachelor’s degree from an accredited college or university and one (1) year of experience as described above.

EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency.  A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.” Approved Credential Evaluation Agencies (fldoe.org) 

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.
  
  

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

NOTES:

To maintain fairness and integrity in our hiring process, the use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews is strictly prohibited. Applicants must provide their own, authentic responses during all stages of the evaluation and recruitment process. Any candidate found using AI to assist in their answers will be disqualified from consideration.

Successful applicants must pass a background screening, including fingerprinting, as a condition of employment.

JOB DUTIES:

Works with all Personnel Liaisons and supervisors as needed in response to questions regarding the hiring process.  Reviews, analyzes and processes vacancy requisitions in the People First Staffing System in a timely manner.  Ensures that the information contained in the vacancy requisition and hiring package is accurately complete, complies with personnel rules and regulations, state/federal requirements and all department policies and procedures.  Assists liaisons and supervisors with guidance with interview questions, hiring techniques and selection modules, as needed.  Ensuring that information contained in the selection module is accurate and complies with all policies, procedures, and rules.  Ensures that liaisons and supervisors make sure all required employment forms are completed by the applicant and submitted with the hiring package. 

Builds/Processes appointment requests and conducts employment background verifications on recommended applicants to include Driver and Vehicle Information Database (DAVID) checks, FDLE Sexual Offender and Predator search (if applicable), Selective Service registration checks, employment, and education verification on recommended applicants.   (both national and international education requirements), and applicable certification/licensure (if applicable) verification. 

Ensures the upmost customer service when working with division(s) in preparing requisitions and qualifying questions for their vacancies in the People First Staffing System, as well as National and Regional searches.  Responsible for gathering all pertinent information, building drafts, securing approval, posting requisitions, and acting as the hiring manager with the People First Staffing Team for the department.  Assists in preparing work samples or interview questions with division representatives as needed.  Once the requisition has closed, runs report of all applicants, and identifies eligible veterans and layoffs, and sends the final list of qualified applicants to the division’s representative. 

Interprets and explains employment rules and procedures to department supervisors and managers as needed.  Reviews and works directly with division supervisors regarding recommended candidates, ensuring compliance with personnel rules and regulations, state/federal requirements and agency procedures as needed.  This includes salary recommendation, appointment status, type of appointment, etc.  Ensures that the selection process and paperwork required for veterans’ preference and Selective Service registration are in accordance with applicable rules. Contacts Personnel Liaison or supervisor as needed for clarification and/or additional information.

Ensures protocol and procedures have been followed throughout the selection process, ensures backup files for advertised positions are complete, labeled and filed to be maintained for the designated retention period.   

Maintains the following logs for tracking and audit purposes: FHSMV DAVID system - runs and reviews driver history for meeting established driving requirements on recommended candidates for positions requiring driving, upon hire, electronically transfers driver history information attained on recommended candidate into their personnel file for permanent retention; Appointment   Log - maintains detailed information on all actions conducted within the assigned division(s) as well as identifying newly hired veterans as applicable; Marketing Source Log – maintains identifying where recommended candidates heard about the position.

Assists with scanning of all appointment packages that come through the Recruitment section for permanent retention within individual personnel files. Trains new employees on scanning procedures and the system utilized for the process.

Maintains the designated Florida Forest Services (FFS) link that employees can submit a collective bargaining agreement request for Reassignment, Lateral Action, Change in Duty Station. Determines if the individual meets the requirements for the request, if met, updates the FFS spreadsheet, located on a shared drive with the division.  Follows up with monthly report for eligible employees list to the division to reflect eligible requests.

Responsible for processing all volunteer appointments to the FFS by tracking within the personnel log, if required to drive, checking the driver license history, and updating the volunteer FFS spreadsheet, located on a shared drive with the division.

Assists in coordination of and department representation at University Career/Fairs/Job Expositions, community functions and other civic organizations as needed in order to improve recruitment efforts.

Assists supervisor on special projects and performs other related duties as required/requested.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of the People First system; skill in personal computers.
• Skill in attention to detail, being thorough and accurate in producing a final product.
• Skill in applying an established series of tasks to produce the final product.
• Ability to seek feedback while working independently.
• Ability to communicate effectively both orally and in writing.
• Ability to work well with others.
• Ability to work well under pressure.
• Knowledge of the classification and pay system used in Florida state government.
• Knowledge of employment laws and Personnel Rules.
• Skill in mathematical calculations.
• Skill in data entry.
• Ability to handle deadlines.
  
  

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck.  The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)
• Flexible Spending Accounts;
• Tuition waivers;
• And more!
  
  

For a complete list of benefits, visit www.mybenefits.myflorida.com.

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.