PERSONNEL SERVICES SPECIALIST/HR-SES - 80080021

Requisition No: 857059 

Agency: Juvenile Justice

Working Title: PERSONNEL SERVICES SPECIALIST/HR-SES - 80080021

 Pay Plan: SES

Position Number: 80080021 

Salary:  $1,923.08 Bi-Weekly 

Posting Closing Date: 07/25/2025 

Total Compensation Estimator Tool

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

THIS IS A STATE PERSONNEL SYSTEM ADVERTISEMENT, FOR CURRENT SPS EMPLOYEES ONLY

LOCATION, CONTACT AND SALARY INFORMATION:

Location: Knight Building, 2737 Centerview Drive, Tallahassee Fl 32399

Contact Person: Sharan Cohen, (850) 717-2647 Sharan.Cohen@fldjj.gov  

Rate of Pay: $1,923.08 Bi-Weekly ($50,000.08 Annually)  

EXCELLENT BENEFITS:

176 hours of paid vacation annually;

104 hours of paid sick leave annually, with unlimited accrual of unused hours;

9 paid holidays, and 1 personal day each year;

6 paid credit hours per term at Florida’s colleges and universities;

Eligible for participation in student loan debt forgiveness program - affordable payments and possible balance elimination;

Participation in one of the best group health insurance and dental plans offered by any employer;

One of the most secure pension/investment plans available;

And so much more.  For additional benefit options and information, please click here.

DUTIES AND RESPONSIBILITIES

This is a professional, Personnel Service Specialist - HR/SES position that manages the biweekly and supplemental payrolls for the Department of Juvenile Justice.

The incumbent will formulate and assist in the development of policies and procedures relating to Payroll. Establish procedures to ensure that appropriate time frames in the payroll area are met.

This position requires someone who works independently, but also well with other HR Liaisons in the agency. This position audits records in People First and the FLAIR system before and after payroll has posted to ensure accuracy.  

Warrant cancellations, salary overpayments, and on-demands will be processed by this position to ensure employees are paid accurately and timely.

This position is responsible for the collection of salary overpayments from employees due to leave of absence (LOA) and/or leave without pay (LWOP). This incumbent is responsible for calculating and requesting reimbursement of all overpayments in FLAIR and the People First system.  

Conduct bi-weekly reviews of employee terminations to ensure that all required documents have been received and processed by the Bureau of Human Resources. The incumbent shall contact the appropriate hiring manager/HR liaison to obtain any missing documents.

Ensure that all leave payouts are completed timely and accurately. Review prior leave payment history to prevent overpayments. 

Maintains confidentiality of Human Resource matters as well as confidentiality of client-related information.  This may include requests for FMLA, FSWP, and other sensitive matters including Labor Relations and employee conduct.

The position serves as backup to the Attendance and Leave area.

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.).

MINIMUM QUALIFICATIONS

At least one year of experience working in a Payroll position.

At least one year of experience using an HRIS (e.g., People First or PeopleSoft).

At least one year of experience interpreting laws, rules, policies and procedures.

Strong written and verbal communication skills.

PREFERRED QUALIFICATIONS

Preference will be given to candidates with the following:

Experience providing customer service.

Experience using the Florida Accounting Information Resource (FLAIR) system and People First system.

Experience using Microsoft Excel.

Experience in processing payroll transactions.

SPECIAL NOTES

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable.  Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.