PLANNER II - 37020063

Requisition No: 855103 

Agency: Environmental Protection

Working Title: PLANNER II - 37020063

 Pay Plan: Career Service

Position Number: 37020063 

Salary:  Annually $43,000.00 - $46,000.00 (Commensurate based on experience) 

Posting Closing Date: 06/18/2025 

Total Compensation Estimator Tool

37020063 Planner II

State of Florida

Department of Environmental Protection

INTERNAL AGENCY ONLY

This position is located in Tallahassee, FL

Position Overview and Responsibilities:

This position reports to an Operations Management Consultant II in the Director’s Office in the Division of Air Resource Management and will conduct organizational studies and evaluations on office procedures providing technical assistance and developing procedures to assist the Division of Air Resource Management to operate more efficiently and effectively. The responsibilities of this position are to provide administrative and planning support to the Directors Office as well as provide back up for several office functions. The position requires the incumbent to perform multiple tasks simultaneously, including handling interruptions, and returning to and completing tasks in a timely and professional manner. The incumbent is expected to be aware of and abide by the Department's standards of conduct, as well as established rules, regulations, directives, policies and procedures, and laws applicable to the position.

ADMINISTRATIVE SUPPORT RESPONSIBILITIES

Coordinates and assists the division, regulated industry and general public with administrative support. These duties include ensuring the division office main phone is covered fully during business hours, distribute and process incoming and outgoing mail for the division, track division employee attendance in up-to-date real time; assist with office operations preparing various reports, forms and spreadsheets.

ID BADGE PROCESSING Take employee’s pictures in the department approved format, provide main-back up assistance to the BMC ID Badge Coordinator which includes making the badges, changing building access and terminating access timely depending on a case-by-case basis with notification from supervisor and providing back-up assistance to the Douglas/Carr ID Badge Processing Team.

BMC VEHICLE POOL

Perform pre- and post-inspections on motor pool vehicles: check out and check in assigned motor pool vehicles, this includes making sure BMC Motor Pool Coordinator is aware of vehicles that need service or repair; updating information in Cherwell when vehicles are checked out (issuing equipment) and when vehicles are checked in (equipment returned); maintain the emergency kits for motor pool vehicles, order supplies as needed; ensure preventative maintenance is done on motor pool vehicles according to the established maintenance; maintain the vehicle log books with up-to-date information;  verify that all receipts are signed by employee (traveler), vehicle tag number identified on the receipt,  tape receipts to the receipt form and ensure the vehicle log sheet is complete;  place new vehicle log sheets in motor pool vehicle by the 1st of each new month; provide monthly vehicle log sheets and receipts to the BMC Motor Pool Coordinator by the 3rd of each month. provide main-back up assistance to the BMC Motor Pool Coordinator which includes making reservations, QA monthly vehicle logs, coordinate vehicle repairs with other divisions, assist employees when problems are encountered while out on the road, including arrangements for transportation if needed.

Performs other duties as required.

Required Knowledge, Skills, and Abilities:

Knowledge of office practices and procedures related to administrative duties

Knowledge of basic vehicle maintenance

Skilled in the use of a personal computer including Microsoft Office, Excel, Outlook and Word, use of general office equipment

Ability to frequently walk, bend, stoop and handle bulky items up to 50 pounds without assistance

Ability to work outside doing motor pool car inspections

Ability to communicate effectively orally and in writing

Ability to remain calm in difficult and stressful situations 

Ability to independently plan, organize, coordinate, and complete work assignments in a timely manner

Ability to understand, interpret, and apply rules, policies, and procedures in a fair and responsible manner

Ability to successfully interact with the public and internal personnel in a tactful and courteous manner providing excellent customer service

Ability to establish and maintain effective working relationships with others

Minimum Qualifications:

• At least three years of verifiable related experience in administrative duties and vehicle maintenance.  Post-secondary degrees may be used as an alternative for the required years of experience on a year-for-year basis plus one year of verifiable related experience. A credential evaluation report from an approved agency must be submitted along with all foreign degrees.

• Valid Driver’s License
• Travel on state business

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Preferred Qualifications:

Managing a main division/office phone line

Processing mail for a division/office

Processing state issued DEP ID badges

Pay:

Salary Range Annually $43,000.00 - $46,000.00 (Commensurate based on experience)

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combine old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.

The Benefits of Working for the State of Florida: 

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Tuition waivers;
• Total Compensation Estimator Tool
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com

Special Notes:                                                                                                                                                                                       DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at (850) 245-2511. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.